IFB 260554

EXHIBIT A

SCOPE OF WORK

OVERHEAD DOOR & GATE MAINTENANCE, SERVICE, AND REPAIR

1. GENERAL REQUIREMENTS

Contractor shall furnish all labor, supervision, materials, parts, equipment, tools, transportation, and incidentals necessary to perform inspection, testing, maintenance, service, repair, adjustment, and replacement of components for the Orange County Transportation Authority's (OCTA) manually operated and electrically operated overhead doors, roll-up doors, fire doors, folding bay doors, gates, and security gates, including associated electrical, mechanical, and structural metal components. Services shall include welding and metal fabrication repairs as necessary to restore equipment to safe and proper operating condition.

All work shall be performed in accordance with applicable federal, state, and local laws, regulations, manufacturer recommendations, and recognized industry standards, including, but not limited to, National Fire Protection Association (NFPA) 80 and the requirements of the Authority Having Jurisdiction (AHJ), where applicable.

2. CONTRACTOR LICENSES

Contractor shall maintain throughout the term of the Contract all licenses required by the California Contractors State License Board (CSLB) to perform the services described herein, including a valid D-28 (Doors, Gates and Activating Devices) Contractor License, or other appropriate California contractor license classification authorizing the work described herein.

Contractor shall ensure that all electrical, mechanical, welding, and metal fabrication repairs are performed by personnel or approved subcontractors possessing the appropriate qualifications and licenses required for the work performed. Any subcontractor utilized to perform services under this Contract shall be subject to prior approval by OCTA and shall comply with all applicable Contract requirements, including prevailing wage requirements.

3. PREVAILING WAGES

Contractor shall comply with all applicable provisions of Division 2, Part 7 of the California Labor Code relating to prevailing wages, including all applicable federal prevailing wage requirements when required. Where federal and state prevailing wage rates differ for similar classifications, Contractor shall pay the higher applicable wage rate.

Contractor shall ensure that all personnel, including subcontractors, are compensated in accordance with the applicable prevailing wage determinations issued by the California Department of Industrial Relations (DIR) for the classification of work actually performed.

4. OC STREETCAR SAFETY TRAINING

OCTA shall provide the required OC Streetcar Roadway Worker Program training for Contractor personnel assigned to work within the OC Streetcar Maintenance and Storage Facility (MSF) or other designated Streetcar operational areas. Contractor personnel must complete the training and renew it annually. Contractor personnel shall successfully complete all required training prior to performing work unless escorted by authorized OCTA personnel. Training requirements are outlined in Appendix B – OC Streetcar Yard & Maintenance Storage Facility Safety Awareness Guide.

5. SCOPE OF SERVICES

Contractor shall provide inspection, testing, maintenance, service, repair, adjustment, and replacement of components associated with OCTA's overhead doors, roll-up doors, fire doors, folding bay doors, gates, and security gates identified in Appendix A – Overhead Door & Gate Listing, on an as-needed basis as requested by OCTA. Services shall be performed only upon request or authorization by OCTA.

Services may include, but are not limited to, troubleshooting electrical and mechanical malfunctions; repairing or replacing motors, operators, controls, safety devices, springs, cables, rollers, tracks, hinges, hardware, panels, glazing, guide rails, and associated components; performing electrical, mechanical, welding, and metal fabrication repairs to damaged, bent, cracked, or broken components, including gate frames, hinges, brackets, supports, tracks, and other structural metal components; adjusting and lubricating equipment; and testing equipment following repairs to verify proper operation. Welding and metal fabrication repairs may be required independently or in conjunction with electrical or mechanical repairs.

Welding and metal fabrication repairs may be performed by Contractor personnel or approved subcontractors. Welding and metal fabrication labor shall be billed at the applicable hourly rates established in Exhibit B. Contractor shall provide a written estimate identifying the proposed repairs, anticipated labor hours, materials, and associated costs for OCTA approval prior to commencing work. Welding materials and replacement components shall be billed in accordance with the applicable parts and materials pricing provisions of Exhibit B.

When, in Contractor's opinion, equipment is no longer economical to repair or replacement of the equipment is recommended in lieu of repair, Contractor shall notify OCTA and provide its recommendation prior to proceeding with the repair unless otherwise directed by

OCTA.

Fire doors shall be inspected and tested annually in accordance with NFPA 80 and the requirements of the Authority Having Jurisdiction (AHJ), where applicable. Contractor shall provide written inspection reports identifying any deficiencies and recommended corrective actions.

Unless otherwise approved by OCTA, all replacement parts furnished under this Contract shall be new. The use of remanufactured, refurbished, rebuilt, or otherwise reconditioned parts shall require prior written approval from OCTA and may only be considered when new replacement parts are no longer manufactured, unavailable, or when OCTA determines their use to be in its best interest.

6. SCHEDULING, COORDINATION, AND SERVICE DOCUMENTATION

Contractor shall coordinate all work with the Facilities Maintenance Supervisor or designee at the applicable OCTA facility. Work shall be scheduled to minimize disruption to OCTA operations.

Unless otherwise directed by OCTA, Contractor shall provide an on-site response to non-emergency service requests within forty-eight (48) hours of notification, during OCTA's Regular Work Hours as defined in the Price Summary. Emergency service requests, as determined by OCTA, shall receive an on-site response within eight (8) hours of notification unless otherwise directed by OCTA.

Upon completion of each service visit, Contractor shall provide a written service report describing the work performed, equipment serviced, deficiencies identified, parts replaced, and recommendations for additional repairs, if applicable. Service reports shall be submitted to the Facilities Maintenance Supervisor or designee upon completion of the service visit unless otherwise directed by OCTA.

Contractor shall be responsible for the repair or replacement of any OCTA equipment or property damaged as a result of Contractor's operations.

7. FINAL INSPECTION

All work performed under this Contract shall be reviewed and accepted by the Facilities Maintenance Supervisor or designee prior to Contractor leaving the work site.

Upon completion of each service visit, Contractor shall complete the Verification of Work form (Attachment A) and submit it to the Facilities Maintenance Supervisor or designee for review and signature. The Verification of Work form shall document, at a minimum, the applicable contract number, facility location, OCTA work order number, description of work performed, labor classification and hours worked by each personnel on-site, date of service, and any additional comments or observations related to the work completed.

The signed Verification of Work form shall accompany Contractor's invoice. Failure to submit a completed Verification of Work form may result in delayed processing or non-payment of the associated invoice.

8. WARRANTY

Contractor shall warrant all labor and materials furnished under this Contract for a minimum period of one (1) year from the date of acceptance by OCTA or the manufacturer's standard warranty, whichever is greater.

Contractor shall correct any defects in workmanship or materials at no additional cost to OCTA. Warranty repairs shall begin within forty-eight (48) hours of notification unless otherwise approved by OCTA.

9. LOCATIONS

Services may be performed at any OCTA facility listed below. OCTA reserves the right to add or remove locations during the term of the Contract. Any additional locations shall be serviced under the same terms, conditions, and pricing unless otherwise agreed in writing.

• OCTA Headquarters (HQ)

2677 N. Main Street Santa Ana, CA 92705

• Anaheim Base 1717 East Via Burton Anaheim, CA 92806

• Garden Grove Base Maintenance Building 11790 Cardinal Circle Garden Grove, CA 92843

• Garden Grove Base Bus Operations Building & Annex 11800 Woodbury Road

• Irvine Construction Circle Base 16281 Construction Circle West Irvine, CA 92606

• Irvine Sand Canyon Base 14736 Sand Canyon Road Irvine, CA 92618

• Santa Ana Base 4301 W. MacArthur Boulevard Santa Ana, CA 92704

• Laguna Hills Transportation Center 24282 Calle De Los Caballeros Laguna Hills, CA 92653

• OC Streetcar Maintenance & Storage Facility (MSF) 2008 W. 5th Street Santa Ana, CA 92703

APPENDIX A

APPENDIX A

OVERHEAD DOOR & GATE LISTING

LOCATIONS

FIRE

DOORS

ROLL-UP

DOORS

ELECTRIC

FOLDING

BAY

DOORS

GATES PERIMETER

ELECTRIC

SECURITY

GATES Electric Manual Electric Manual

OCTA Headquarters (HQ) 2677 N. Main Street Santa Ana, CA 92705

In

Parking Structure:

2 Roll-up

1 Entry Single & 1

Exit Double Door

Parking

Structure:

5 Lift Gates

0 0

2 Anaheim Base

1717 East Via Burton Anaheim, CA 92806

1 27 8 4 3 6

3 Garden Grove Base – Maintenance

11790 Cardinal Circle

3 26 1 4 3 1

4 Garden Grove Base - Annex

11800 Woodbury Road

0 0 1 0 0 2

5 Irvine Construction Circle Base

16281 Construction Circle West Irvine, CA 92606

0 16 2 3 2 0

Irvine Sand Canyon Base 14736 Sand Canyon Rd Irvine, CA 92618

1 25 6 5 2 0

7 Laguna Hills Transportation Center

24282 Calle De Los Caballeros Laguna Hills, CA 92653

0 0 0 0 2 0

8 Santa Ana Base

4301 West MacArthur Blvd Santa Ana, CA 92704

5 51 1 5 0 3

9 OC Streetcar

Maintenance Storage Facility (MSF) 2008 West 5th Street Santa Ana, CA 92703

0 0 4

2 sets of Bi-Fold doors with Air Curtains

3 0 0

OC STREETCAR YARD

& MAINTENANCE

STORAGE FACILITY

SAFETY AWARENESS GUIDE

EMERGENCY RESPONSE

Dial 911 for life-threatening emergencies and immediately contact

OCC.

Follow evacuation routes to designated Assembly Areas.

Report all incidents, injuries, and near-misses immediately to OCC.

2008 W. 5 Street, Santa Ana, CA 92703th

Operations Control Center (OCC)

(888) 560-5050

REQUIREMENTS

Requires prior authorization and may only occur under approved conditions.

Unauthorized access to tracks is strictly prohibited.

T R A C K A C C E S S

Anyone performing work within 6 ft of the track or 10 ft of overhead powerlines/equipment must receive training and authorization.

R O A D W A Y W O R K E R P R O T E C T I O N ( R W P )

Yard: Orange hi-visibility vest, closed toe shoes.

Maintenance Shop: ASTM F2413 EH rated safety shoes, orange hi-visibility vests, and clear safety glasses with side shields.

P P E

All personnel, visitors, vendors, and contractors must sign in at the front entrance security desk upon arrival.

Employees and contractors must display their OCTA issued badge.

All work performed by contractors or vendors must be coordinated and planned through the Operations Control Center (OCC) and a designated site supervisor/project manager.

S E C U R I T Y & C H E C K - I N

APPENDIX B

SAFETY

PRINCIPLES

Unsafe acts may lead to immediate site removal.

Pits/Elevated Work: Always keep safety gates and railings in place.

Never leave openings unprotected.

Jacks/Lifts, Cranes/Rigging: Only to be used by authorized, trained individuals. Do not walk under a raised load, or through barricaded/restricted area(s).

S H O P S A F E T Y

Treat all overhead wires, contact systems, and electrical equipment as energized unless verified and grounded by qualified personnel.

Stay 10 ft away from overhead power lines unless authorized, qualified, and protected.

Only trained staff may de-energize, re-energize, test, or apply safety devices to any electrified system.

E L E C T R I C A L & O V E R H E A D P O W E R H A Z A R D S

Do not drive vehicles past parking area without permission from OCC.

Park only in designated parking spots.

Keep a safe distance from moving vehicles and never drive between streetcars unless permitted by OCC.

M O T O R V E H I C L E S A F E T Y

Specialty Work Includes:

Hot Work, Confined Space, Chemicals/Spills Response, LOTO/Control of Hazardous Energy, etc.

ALL SPECIALITY WORK MUST BE

PERFORMED BY QUALIFIED

INDIVIDUALS WITH PRIOR

AUTHORIZATION FROM OCC.

Specialty Work Includes:

Hot Work, Confined Space, Chemicals/Spills Response, LOTO/Control of Hazardous Energy, etc.

ALL SPECIALITY WORK MUST BE

PERFORMED BY QUALIFIED

INDIVIDUALS WITH PRIOR

AUTHORIZATION FROM OCC.

No job should be performed unsafely.

S A F E T Y I S A C O R E V A L U E

Notify a supervisor or manager.

R E P O R T H A Z A R D S

Anyone can stop work if an unsafe condition or behavior is observed.

S T O P W O R K A U T H O R I T Y

YARD & TRACK SAFETY

Expect rail vehicle movement on any track, in any direction, at any time.

Rail vehicles have the right-of-way.

R A I L S A F E T Y A W A R E N E S S

Use walkways and avoid distractions.

Avoid walking or stepping on rail.

Keep fire lanes and designated walkways clear.

W A L K I N G A N D A C C E S S

Blue Flag/Blue Light Protection indicates someone is working on, under, or between streetcars.

Red Flag Protection indicates track is out of service.

W A R N I N G S I G N S

Prohibited within 6 ft of any track.

Includes but not limited to wireless phones, smart phones, smart watches, Bluetooth devices, laptop computers, headphones, and/or earbuds.

P E R S O N A L E L E C T R O N I C D E V I C E U S E

VERIFICATION OF WORK

Facilities Maintenance Contractors

OP-MNT-009.docm (02/24/2025) Page 1 of 1

Administration Building (Orange) Date:

Anaheim (Base 6) Time In:

Garden Grove (Base 4) Time Out:

Irvine Sand Canyon (Base 7)

Irvine Construction Circle (Base 2)

Santa Ana (Base 1)

Brea Park & Ride OCTA WO #:

Fullerton Park & Ride

Fullerton Transportation Center

Goldenwest Transportation Center

Laguna Hills Transportation Center

OC Streetcar Maintenance Storage Facility

Tustin Transportation Center

Newport Beach Transportation Center

Name of Contract:

Description of Work:

This is to verify that persons were on duty this date and that all services, as called Number for in the contract were actually performed.

Signed:

Contractor’s Representative

Verified:

OCTA’s Representative

ATTACHMENT A