IFB 260542

EXHIBIT A

SCOPE OF WORK

Test and Operation Gases for CNG Buses and Facilities

1. GENERAL DESCRIPTION

The Orange County Transportation Authority (OCTA) requires refill service and delivery service of test and operation gases for detection systems used on natural gas vehicles and facilities on an as-needed basis. Deliveries shall be made to the specified OCTA locations. All orders must be approved by Material Management Planner or an authorized designee. Contractor shall maintain the resources necessary to provide all the products listed on Exhibit B, Price Summary Sheet.

2. REFILL PRODUCT SPECIFICATION REQUIREMENTS

• Contractor shall provide batch test and certification of analysis (CoA) on each OCTA owned refill cylinder.

Product Description Product Specifications/Requirements CT 3% methane balance air certified standard-spec

• Methane mix, 60% LEL methane/air. Mix to be +/- 5%

• Concentration: 3% Methane Balance Air

• Size 200, CGA 590

CT 2.5% methane balance air

• Methane mix, 50% LEL methane/air. Mix to be +/- 5%

• Concentration: 2.5% Methane Balance Air

• Size 20, CGA 590

CT 1.25% methane balance air certified standard-spec

• Methane mix, 25% LEL methane/air. Mix to be +/- 5%

• Concentration: 1.25% Methane Balance Air

• Size 200, CGA 590

Nitrogen

• Ultra high purity (UHP) grade

• Min. Purity 99.998%, O2<5 ppm, H2O<3 ppm

• Size 20, CGA 580

Acetylene • Industrial grade

• Size MC, CGA 200

Nitrogen • Industrial grade

• Size 60, CGA 580

Oxygen • Industrial grade

• Size 20, CGA 540

3. SERVICE REQUIREMENTS

• Contractor shall provide OCTA with gas refill service on OCTA-owned gas cylinders and cylinder drop-off/pickup service for contractor-owned gas cylinders as listed on the Price Summary Sheet for the agreed upon price. OCTA will release orders against the blanket purchase order, as needed.

• Contractor shall deliver or ship ordered products within four (4) days after receipt of order.

• All products delivered shall be identified properly and shall include the manufacturer number and description.

• OCTA reserves the right to return any or all products delivered in error, damaged, defective, duplicated, or incorrect at no additional cost.

• Related products that fall within the scope of work and are not listed on Exhibit B, Price Summary Sheet may be purchased against the blanket purchase order.

o Contractor shall provide OCTA with a quote for all miscellaneous products not listed on Exhibit B, Price Summary Sheet and obtain written approval from Material Management Planner or a designee prior to processing the order.

o Pricing shall be based on the most current published price, catalog, or other verifiable source, less Contractor’s applicable discount. Contractor shall include both the list price and discount price on all invoice(s) for miscellaneous products purchased.

• Contractor shall monitor OCTA’s monthly usage and provide a product usage report upon request.

4. SAFETY GUIDELINES

• Contractor shall check-in with the Parts Supervisor or designee upon arrival on OCTA properties.

• Contractor shall provide their own personal protective equipment (PPE), including eye, head, foot, and hand protection, respirators, reflective safety vests, and all other PPE required to perform their work safely on OCTA properties.

o American National Standards Institute class 2 reflective vest is required to be worn at all times while on OCTA properties.

• Contractor shall ensure that all contractor vehicles are parked in designated parking areas and are identified by company name and/or logo.

• Contractor must comply with traffic routes and posted traffic signs in areas other than the employee parking lots.

o Traffic speed must not exceed 10 mph while on OCTA properties.

• Contractor must avoid distractions such as cell phones, two-way radios, or other such activities while driving or walking in OCTA properties.

5. WARRANTY

Contractor shall, in addition to its separate warranties and obligations, provide a pass-through manufacturer’s warranty. The contractor shall be responsible for both separate and pass-through warranties.

6. DELIVERY LOCATIONS

• Contractor shall supply products under this blanket purchase order as required for all

OCTA’s listed facilities:

Base Location Contact Name Phone Number/Email Address

Garden Grove Angela Hahn 714-668-4571 ahahn@octa.net

11790 Cardinal Cir Garden Grove, CA 92843

Santa Ana Jamie Diaz 714-265-4440 jdiaz@octa.net

4301 West MacArthur Blvd Santa Ana, CA 92704

• Delivery hours are Monday through Friday, 7:00 a.m. to 5:00 p.m., excluding holidays. No weekend deliveries will be permitted unless requested by OCTA.

• No trip, fuel surcharges, shipment charges, monthly cylinder rental charges or hazmat fees will be permitted.

7. INVOICING AND PAYMENT REQUIREMENTS

• Invoice Submission o Invoices must include the following information:

Purchase order number Base location where the delivery was made Order date and itemized details of the purchase If miscellaneous supplies purchased exceed a unit price of $500, proper documentation (e.g., manufacturer or contractor catalog page, or copy of contractor’s invoice) must be provided to verify the discount or markup.

• Invoice Submission Method o Invoices shall be submitted via email to:

VendorInvoices@octa.net

• Payment Processing Delays o Failure to comply with invoice requirements (e.g., missing documentation, unclear pricing, or invoice submission method outside of what is deemed acceptable) will result in processing delays, and subsequently the payment schedule.

mailto:VendorInvoices@octa.net