IFB_26038JG_Bid_Tabulation.pdf

This is a Bid Tabulation document for Invitation for Bid (IFB) 26-038-JG issued by Kissimmee Utility Authority (KUA) in Florida for the Simpson Road Relocation Project. The solicitation sought tubular steel transmission poles for three custom transmission structures (Structure Numbers 26337, 26342, and 26339), each measuring 85 feet in overall length with specified pier embedment depths. Four bidders submitted responses by the June 30, 2026 bid closing deadline, with the public bid opening conducted virtually via Zoom. All poles were required to be tubular steel construction, with concrete pole alternatives explicitly rejected. Bidders were obligated to identify the transmission structure manufacturer, plant location, shipment method, and confirm delivery capability by June 1, 2027, or provide lead time in weeks. Addendum 1, issued June 16, 2026, clarified specifications and technical requirements, and all bidders were required to acknowledge receipt and incorporate the addendum into their bids.

Pricing was established on a fixed-price basis, with bidders required to submit unit prices and extended totals for each structure plus separate, firm or estimated freight pricing on FOB destination terms. All costs were inclusive of labor, supervision, planning, scheduling, overhead, profit, materials, supplies, equipment, tools, mobilization and demobilization, travel, handling, fuel, power, assessments, fees, tariffs, and taxes. The estimated contract value ranged from $250,000 to $500,000 under Service Tier B classification. The contract represented a one-time purchase with potential renewal periods at KUA's discretion and included provisions for potential FEMA reimbursement in the event of a federally declared disaster. Bidders were permitted to propose tariff adjustment mechanisms with documented caps on increases and refund provisions if tariffs declined. Award was designated for the lowest responsive and responsible bidder whose bid conformed to solicitation requirements and was most advantageous to KUA, considering price, quality, experience, financial capability, and other evaluation factors. The successful bidder was required to furnish a 100% performance bond within ten days of notification of bid acceptance.