IFB 26-018 GB - Traffic Paint.pdf

IFB 26-018 GB

Invitation for Bids

Traffic Paint

Offeror to answer and acknowledges by its signature below:

1. Confirm that you are aware that the award notice will be published onCDOT website:☐Yes

2. My company is registered on BidNet, Direct:☐Yes/☐No

3. Proprietary Information is in my response and as segregated pages:☐Yes /☐No

(Refer to Section N of Appendix A for instructionson how to include your Proprietary Information, if applicable)

4. Registered with the Colorado Secretary of State:☐No /☐Yes, # _______________

5. Offeror proposes using Subcontractors for this project:☐Yes /☐No

6. Offeror has reviewed Modifications made to this IFB –

List the Modification # last reviewed:________

6. If claiming SDVOSB (Service Disabled Veteran Owned Small Business) attach proof of certification:☐Yes /☐No

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Vendor Response Signature Page

VENDORS: See the solicitation document below for the response deadline and other response submission information and requirements.

Vendors responding to this solicitation must fill out this page in its entirety, sign and return with the vendor's response. This page must bear a physical or electronic signature, as electronic signature isdefinedinthe"UniformElectronicTransactions

Act", section 24-71.3-102 (8), evincing an intent by the vendor to be bound by its response. Failure to do so may disqualify the vendor response.

The undersigned understands and agrees that misrepresentation made in this response and/orsubsequentdiscussionsorinformationpresentedtotheStatemaybedeemed sufficient cause for the refusal by the State toexecuteacontractasaresult,and that that later discovery of any omission or misrepresentation made in the solicitation response and/orsubsequentdiscussionsorinformationpresentedtothe

State may be grounds for the cancellation of an existing contract.

LEGAL COMPANY NAME (OFFEROR)

AUTHORIZED SIGNATURE (SIGNER)

SIGNER PRINTED NAME

SIGNER TITLE

SIGNER PHONE NUMBER

SIGNER EMAIL ADDRESS

CONTACT FOR CLARIFICATIONS

CONTACT TITLE

CONTACT PHONE NUMBER

CONTACTEMAIL ADDRESS

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TABLE OF CONTENTS

TABLE OF CONTENTS 1

1. INTRODUCTION 2

A. GENERALINFORMATION 2

B. BACKGROUND 2

C. OVERVIEW ANDGOALS 2

D. SOLEPOINT OFCONTACT 2

E. SCHEDULE OFACTIVITIES 2

F. PRE-BIDMEETING 3

G. STARTDATE 3

H. ANTICIPATED CONTRACT TERM 3

2. REQUIREMENTS 4

A. ACCESSIBILITYREQUIREMENTS 4

B. INSURANCEREQUIREMENTS 4

C. MANDATORYREQUIREMENTS 4

3. SCOPE OF WORK 4

A. SCOPE OFWORK AND DELIVERABLES 4

B. TIMELINESS OFBID SUBMISSION 5

C. BIDPRICING 5

D. PUBLICOPENING OFBIDS- VIRTUAL 5

4. AWARD INFORMATION 5

A. BIDEVALUATION ANDAWARD 5

B. SINGLEBID 6

C. NOTICE OFAWARD 6

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1. INTRODUCTION

A. General Information

On behalf of the State of Colorado, the Colorado Department of Transportation is issuing this Invitation for Bids (IFB) for IFB 26-018 GB - Traffic Paint.

B. Background

The Colorado Department of Transportation seeks proposals from vendors to supply traffic paint that meets the specifications outlined in Appendix B - Specifications.

C. Sole Point of Contact

i. The State’s sole point of contact for this solicitation isGinger Butero, Purchasing Agent,who may be reached via email at ginger.butero@state.co.us, or via phone at970-216-8660.

ii. Because phone lines may not be consistently monitored, email is the preferred method of communication. The individual listed above is the sole point of contact for this solicitation. Initiating contact with anyone other than this individual may result in Offeror disqualification.

D. Schedule of Activities

i. This Schedule of Activities is for information and planning purposes only.

Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the State. All times are considered in Mountain

Time (MT), as adjusted for daylight savings.

a. The date of publication for this solicitation on BidNet Direct is 10/8/25.

b. An online question and answer session will be held. Vendors must submit all questionsonline via BidNet before 5:00pm, 10/23/25.

c. CDOT will publish answers to all questions online via BidNet by 3:00 pm

10/24/25.

d. All bids must be submitted online via BidNet in the method described below no later than2:00 pm 10/30/25.

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e. A public opening of the proposals will be held virtually via conference call on Tuesday or Thursday, at 3:30 PM Immediately following the closing of this solicitation. Attendees to the conference may call in at

1-860-800-9248 using PIN 164 625#. Note: while proposals will be logged during this meeting, the purpose of this proposal opening is simply to log the proposals received.

f. The estimated date for the publication of an Intent to Award on BidNet

Direct is 11/10/25.

E. Start Date

The desired Price Agreement start date is11/10/25.

F. Anticipated Contract Term

i. The initial term of the awarded Price Agreement(s) is anticipated to begin on

11/10/25 and will be effective for one, twelve month term. This Price

Agreement may be renewed for up tofouradditionalone-year periods at the sole discretion of the State. The total duration of the Price Agreement, including all options, is not anticipated to exceedfive (5) years.

ii. The State may extend the Price Agreement beyond the anticipated term in accordance with the Colorado Procurement Code, and in the event that the

State determines an extension is necessary.

iii. The State may, within its sole discretion, choose not to exercise any option or extension term in the Price Agreement for any reason. If the State chooses not to exercise any option or extension term, it may re-procure the goods and/or services in its sole discretion.

2. REQUIREMENTS

A. Accessibility Requirements

i. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101,et seq., C.R.S.,and the Accessibility

Standards for Individuals with a Disability,as establishedby the Office Of

Information Technology pursuant to Section §24-85-103 (2.5), C.R.S. and 3) all

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State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content

Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

B. Insurance Requirements

The awarded Offeror will be required to submit a certificate(s) of insurance evidencing insurance coverage for the types and amounts of insurance as required by the Insurance provision in Appendix E - PO Terms and Conditions, prior to execution of the Price Agreement.

C. Mandatory Requirements

i. The manufacturer must be listed on the State of Colorado’s Approved

Product List (APL).

ii. A new Certified Test Report (CTR),dated after 10/8/25, shall be included with bid submission andshall meet the specificationsand testing requirements outlined in Appendix B.

iii. A Certificate of Compliance (COC) shall be included with each delivery.

3. SCOPE OF WORK

A. Scope of Work and Deliverables

i. CDOT is soliciting for Traffic Pain as follows:

a. Appendix A - Administrative Information

b. Appendix B - Specifications

c. Appendix C - Vendor Qualifications

d. Appendix D - Price Submission Form

e. Appendix E - PO Terms and Conditions

f. Appendix F - Price Agreement

ii. Bid Submissions must includeallof the following:

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a. Page 1 and 2 of this document completed and signed. All questions must be answered.

b. Appendix C completed.

c. Appendix D completed.

d. A new (dated after 10/8/25) Certified Test Report (CTR) must be performed by an independent laboratory, shall be included with the bid submission packet and shall meet the specifications outlined in

Appendix B.

B. Timeliness of Bid Submission

i. A Bid received after the submission deadline shall not be opened and shall be rejected as a late bid, unless otherwise permitted by the Procurement

Official in accordance with Procurement Rule R-24-103-201-10.

ii. Responsibility for ensuring that an Offeror’s bid is received on time rests with the Offeror. Reasonably foreseeable problems inherent in the delivery of bids are not extraordinary circumstances permitting acceptance of late bids.

C. Bid Pricing

i. Bid pricing must remain firm during the initial term of the Price Agreement.

ii. Pricingmust be all inclusiveand include any andall fees associated with the delivery of the goods or services, return of the empty totes and all other costs associated with the material. No other charges will be allowed.

i. Price agreement will be for one, twelve month term with four optional renewal terms for a total of five years.

iii. Price adjustments will only be considered up to 60 days prior to the renewal date. CDOT may or may not send out a notification of the price adjustment deadline. It is the sole responsibility of the vendor to send their request to the purchasing agent prior to the 60 day deadline. Requests for price adjustments received after this deadline will not be considered.

D. Public Opening of Bids - Virtual

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The public bid opening will be held virtually. See the Schedule of Activities in

Section 1 above for additional information. The State will prepare a register of bids, which shall include the name of the bid submitted by each Offeror.

4. AWARD INFORMATION

A. Bid Evaluation and Award

i. Following determination of acceptability of goods or services, bids shall be evaluated to determine which Offeror(s) offer materials according to the specifications of this solicitation.

ii. Discussions with bidders (Offerors) are permitted only if there has been a mistake in bids in accordance with Procurement Rule R-24-103-201-08.

iii. In the event an evaluation based on value analysis or other cost formulas will be used, this information must be included in this solicitation.

iv. The provisions of Section 24-103-904, C.R.S., which require a preference for environmentally preferable products, apply to this solicitation. See Appendix

A for additional information.

v. The award shall be made to multiple responsive bidders (Offerors) whose bids meet the requirements and criteria set forth in this solicitation.

vi. CDOT will award this solicitation and enter into an agreement with the winning Bidder(s) through an executed CDOT Pricing Agreement. See

Attachment F - Pricing Agreement.

vii. This solicitation will be awarded multiple bidders for products meeting specification requirements.

viii. CDOT will make purchases from any of the awarded vendors on an as needed basis. No quantities are guaranteed. CDOT will purchase from any of the awarded vendors at their sole discretion.

ix. Vendors are not authorized to begin performance without receipt of a fully executed purchase order, issued by the CDOT Purchasing Office and a Notice to Proceed issued by the CDOT Project Manager.

B. Single Bid

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If only one bid is received in response to a solicitation, an award may be made to the single bidder (Offeror) if the procurement official finds that the price submitted is fair and reasonable and that other prospective Offerors had reasonable opportunity to respond. Reference Procurement Rule R-

24-103-201-02(d).

C. Notice of Award

A Notice of Intent to Award will be published on BidNet Direct.

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