IFB 26-003- Purchasing Memorandum 2 - Answers to Questions and Inquiries Postponed.pdf

This is a Purchasing Memorandum issued by the Office of the New York State Attorney General announcing an extension to the question submission deadline and answers posting for Invitation for Bid 26-003, which seeks competitive bids for audiovisual equipment, installation, and integration services for four conference rooms on the 22nd floor of the OAG's NYC facility at 28 Liberty Street. The project scope includes design, procurement, installation, programming, and three-year warranty and maintenance services for two 12-14 person video conference rooms equipped with 86-inch LG Create Boards, Poly video conferencing systems, and Poly Studio E60 cameras, and two 8-person conference rooms equipped with 65-inch Neat Board Pro displays and Neat Pad controllers. All rooms require ceiling-mounted PTZ cameras, microphone systems, cable management, resident mini-PCs, wireless peripherals, and Extron control processors with DSP programming. The original question deadline of August 18, 2026 by 4:00 PM EST has been extended, with answers to be posted by Thursday, September 3, 2026. The proposal submission deadline is September 4, 2026 by 4:00 PM EST. The awarded contractor must complete all systems and achieve operational status within 60 days of contract award, subject to written owner approval and commissioning. The initial contract term is three years, with the OAG holding two optional one-year renewal periods at its discretion.

Pricing is fixed for the entire contract term, with price escalation requests requiring industry-wide substantiation and New York State Comptroller approval. Bidders must include a Financial Response Form with detailed labor breakdowns, equipment pricing, shipping costs, and 15 percent contingency line items for all years. The contractor must maintain a minimum of seven years' experience on similar-sized projects and carry AVIXA Certifications (CTS, CTS-I, CTS-D), Poly and Neat partner certifications, and Extron Control Professional (ECP) certification with DSP Factory Training. Submissions must include three professional references, a completed Bid Response Cover Page signed by an authorized officer, and the Financial Response Form. Previous contractors awarded identical or substantially similar work within the past five years include RTS Solutionz, ePlus Technology Inc., and JVN Systems Inc. Bidders must be registered with the New York State Vendor File and comply with all applicable state procurement lobbying, sales tax, and workplace policy certifications. Questions and answers are posted via addendum to the OAG website and emailed to all solicitation recipients.