IFB 26-003 - Bidders Response Workbook.xlsx

XLSX spreadsheet 82 KB Posted Aug 10, 2026

Attached to: IFB 26-003 - NYC 22nd FL Audiovisual
Solicitation number: 2137970
Issued by: New York County, Nissequogue Village, New York

About this file

Written by GovTribe AI · Aug 11, 2026

IFB 26-003 - NYC 22nd Floor Audiovisual (AV) Bidders Response Workbook

This is a bidders response workbook for an Invitation for Bids (IFB) issued by the New York State Office of the Attorney General (OAG) seeking competitive bids for audiovisual equipment and services. The solicitation covers the design, procurement, installation, and integration of multi-platform video conferencing and audiovisual presentation systems across four conference rooms on the 22nd floor of an NYC facility. The project includes four primary deliverables: Video Conference Room 2202 (14-person capacity with Poly Studio X72 and Studio E60 camera systems), Video Conference Room 2234 (12-person capacity with similar Poly conferencing equipment), Conference Room 2251 (8-person capacity with Neat Board Pro 65" interactive system), and Conference Room 2263 (8-person capacity with identical Neat Board Pro system). Each room requires comprehensive AV integration including display systems, switching and scaling equipment, conferencing platforms, control systems, furniture, cabling, and miscellaneous hardware. The IFB was issued on August 10, 2026, with a deadline for submission of questions by August 18, 2026, answers to be issued by August 25, 2026, and proposals due by September 4, 2026, at 4:00 PM EST. The contract award will be for an initial three-year term with two optional one-year extensions (fourth and fifth years), which include onsite service, support, and maintenance at the same response times and coverage levels as the initial three-year period.

Bidders must submit pricing using the provided Financial Response Form with all fields completed, including detailed labor breakdowns by title, rates, and hours. Pricing must cover all direct and indirect costs including design, engineering, installation, programming, warranty, maintenance, and shipping. All pricing should reflect competitive marketplace rates and be expressed in decimals not exceeding four decimal places. The workbook includes sections for equipment pricing for each deliverable room, labor and shipping costs, a 15 percent contingency for unanticipated enhancements, and separate pricing for the optional fourth and fifth-year service contracts. Substitution requests require bidder submission and OAG approval, and any products unavailable within 30 days must be documented with estimated availability dates and installation impact assessments. Bidders must also provide at least three professional references demonstrating prior AV implementation experience. Previous contractors awarded similar work within the past five years include RTS Solutionz, ePlus Technology Inc., and JVN Systems Inc. All submissions must include a completed Bid Response Cover Page signed by an authorized company officer, confirming the bidder's experience, financial resources, capabilities, and acceptance of all contract terms and conditions.

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Other files

File	Type	Posted
IFB 26-003 - NYC 22nd FL AudioVisual.pdf	PDF	Aug 10, 2026
IFB 26-003- Purchasing Memorandum I - Answers to Questions and Inquiries Postponed.pdf	PDF	Aug 10, 2026
IFB 26-003 - Purchasing Memorandum III - Answers to Questions and Inquiries.pdf	PDF	Aug 10, 2026
IFB 26-003 - Bidders Response Workbook updated 9.4.2026.xlsx	XLSX spreadsheet	Aug 10, 2026
IFB 26-003- Purchasing Memorandum 2 - Answers to Questions and Inquiries Postponed.pdf	PDF	Aug 10, 2026

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Attach A -Response Cover Page

ATTACHMENT A - BID RESPONSE COVER PAGE
Bid Number: 26-003	Bid Title: NYC 22nd Floor Audiovisual (AV)
Bid Issue Date: 8/10/2026	Bid Due: 09/04/2026 by 4:00PM
Award Period: Three (3) Year Award
Primary Contact Information:		Secondary Contact Information:
Samuel Courtright, Contract Management Specialist		Christopher Reksc, Contract Management Specialist 3
Email: Purchase@ag.ny.gov		Email: Purchase@ag.ny.gov
Phone: (518) 776-2193		Phone: (518) 776-2138
Instructions to Bidders: Complete all applicable green fields in the Bid Response Cover Page and Financial Response Form. These forms must be submitted with the bidders bid submission for it to be considered complete. No other forms will be accepted. Changed to the format and formulas of these documents will also not be accepted. The bid must be fully and properly executed by an authorized person. Bid Response Cover Page must be signed.
Bidder Federal Tax Identification #			Bidder NYS Vendor Identification #

Legal Business Name of Company:

DBA (if applicable):

Street City State County Zip Code

The undersigned certifies that they are duly elected and authorized officer of the company and that, as such, are authorized to sign this Invitation For Bid (IFB), on behalf of the company, to obligate the company to comply with all of the terms and conditions placed on this RFP, and in connection with this RFP to make, execute and deliver on behalf of the company all appendices, contract agreements, representations and instruments of every kind.
The undersigned certifies that your company has the experience, financial resources, capabilities and licenses (if applicable) to perform the type, magnitude, and quality of work as specified in this RFP.
The undersigned certifies full knowledge and acceptance of Appendix A (Standard Clauses For New York State Contracts), Appendix B (General Specifications), and Chapter 1 of the Laws of 2005 (Procurement Lobbying Act), and that all information provided is complete, true and accurate. Bidders are requested to retain Appendix A and Appendix B for future reference.
Grand Total Bid		$0.00
Bidders Name Printed or Typed	Bidder's Signature

Title:		Date:
Email Address:	Phone:		Extension:	Fax:

mailto:christophermailto:christopher Attach. B Bidder Reference Form

Attachment B - Bidder Reference Page
Bid Number: 25-004	Bid Title: White Plains, NY AV Project
Bid Issued:	Bid Due:
Designated Contact Information:
Samuel Courtright, Contract Management Specialist Trainee 1
Email: Purchase@ag.ny.gov
Phone: (518) 776-2193
Section 1 - Bidder Information:
TO THE BIDDER: Please fill in your name and address below in section 1 ONLY (green fields). Your reference should complete Section 2 of the form (yellow fields) and then return it to you directly so that it can be included with your bid proposal. Please submit one form per reference.
Legal Business Name of Company:
Street		City	State	County	Zip Code

Name Printed or Typed Signature

Title: Date:

Section 2: Reference Information

TO THE REFERENCE: The Bidder named above is responding to a NYS Office of the Attorney General bid solicitation for Latham NY Audiovisual (AV). Please fill in the information below in Section 2 ONLY (yellow fields) and provide a summary of work the Bidder has performed for your company. Feel free to make any additional comments on this form and to attach additional sheets if necessary. Changes to the document format and content will not be accepted.

Reference Legal Business Name of Company:

DBA (if applicable):

Street City State County Zip Code

Phone: Extension: Email Address:

Reference Name Printed or Typed Reference Signature

Title:	Date:
Name of Project:
# of Years Doing Business with Bidder:
Dollar Value of Contract/Project:
Provide a summary of the work provided by the bidder, include size and scope.
Describe how the bidder demonstrated expertise in the audio/visual products, implementation, integration and post-implementation support.
Describe how the bidder worked with stakeholders to gather requirements and analyze business needs.
Describe the bidders approach to communication, ability to meet deadlines, and quality of work.
Describe the bidders training and program enhancement capabilities.
Describe the bidders approach to Customer Service. Accessibility? Timely responses to initial contact?
What kind of Business/Agency do you represent? State/Local Government or Private?
Was the project completed timely?:		YES	NO
If NO, please provide more detail below:

Were there any issues during the course of the project?:	YES	NO
If YES, please provide more detail below:

Section 3: OAG Review
Project/Contract meets the requirements set forth in IFB 26-003	PASS	FAIL
If FAIL, describe specific details on where the project described does not meet the requirements:

Was additional clarification or information requested from the reference?		YES	NO
If YES, please attach any additional information or correspondence provided.
OAG Employee Printed or Typed	OAG Employee Signature:
Name:
Title:	Date:

mailto:christopher Deliverable 1

Deliverable 1 - Video Conference Room 2202

The cost/unit pricing shall cover all costs as outlined on the bid price page(s) herein. The quantities listed throughout this IFB and in the Proposal Quote Form are estimates only and no minimum/maximum usage is guaranteed or implied. All pricing submitted pursuant to this Invitation for Bid (IFB) shall include all direct and indirect (physical and administrative) costs for the performance of services; including, but not necessarily limited to, all administrative, reporting or other requirements; overhead, fees, profit and any other ancillary fees and costs including permits, licenses, insurance, etc.; and services not explicitly stated in the IFB, but necessarily attendant thereto as and as applicable to the associated item for which the rate is being quoted. All pricing submitted pursuant to this Invitation for Bid (IFB) shall include a Labor breakdown with title, rates and hours. Rates/fees as quoted should be expressed in decimals, not to exceed four (4) places for each item quoted. No other (additional) charges beyond the services specified herein (those listed on this page) shall be permitted by the Contractor, nor will they receive any consideration.

Bidders must submit pricing using this Financial Response Form povided by the OAG. All fields must be completed. If there is no charge associated with a particular service, the Bidder shall indicate such by utilizing 0.00 in the space provided for such service. The OAG expects that the prices proposed shall be competitive and reflect the current marketplace for similar services. The Financial Response Form is to be submitted at the same time as the remainder of the proposal.

	Item #	Qty	Manufacturer	Part Number	Description	Unit Cost	Extended Price	Not Avail in 30 Days	Subsitution
	1	1	LG	86TR3PN-B	86" Create Board Display	$ - 0	$ - 0	FALSE	FALSE
	2	1	LG	WM-LOOOS	Wall Mount	$ - 0	$ - 0	FALSE	FALSE
	3	1	Chief	PAC526	Monitor Back Box	OFE	OFE	FALSE	FALSE
	4	1	Extron		60-1678-01	DXP 42 HD 4K PLUS 4x2 4K/60 HDMI with 2 Audio Outputs	$ - 0	$ - 0	FALSE	FALSE
	5	1	Extron	60-1878-02	DSC 401 A 4K/60 HDMI to HDMI Scaler	$ - 0	$ - 0	FALSE	FALSE
	6	1	Extron	60-1833-01	SW2 USB Pro Switcher	$ - 0	$ - 0	FALSE	FALSE
	7	2	Extron	60-604-21	RSB 123 1U 3.5" Deep Basic Rack Shelf, Gray	$ - 0	$ - 0	FALSE	FALSE
	8	1	Ethereal	HDM-A102	HDMI Hot Plug Controller	$ - 0	$ - 0	FALSE	FALSE
	9	1	Extron	60-1271-12	DTP HDMI 4K 230 Tx HDMI Tx - 230 feet	$ - 0	$ - 0	FALSE	FALSE
	10	1	Extron	60-1271-13	DTP HDMI 4K 230 Rx HDMI Rx - 230 feet	$ - 0	$ - 0	FALSE	FALSE
	11	2	Extron		60-1471-12	USB Extender Plus T	$ - 0	$ - 0	FALSE	FALSE
	12	2	Extron		60-1471-13	USB Extender Plus R	$ - 0	$ - 0	FALSE	FALSE
	13	2	Extron	26-726-35	HD Pro P/35 HDMI Plenum Cables 35'	$ - 0	$ - 0	FALSE	FALSE
	14	1	Comprehensive	USB10G-CC4K-33PROPAF	USB 10G (3.2 Gen 2) 4K Active Optical Plenum USB-C Cable 32.8ft	$ - 0	$ - 0	FALSE	FALSE
	15	1	Poly	A4MA7AA#ABA	Studio X72 Video Bar with TC10 Controller Kit	$ - 0	$ - 0	FALSE	FALSE
	16	1	Poly	875L2AA	VX72 VESA Camera Monitor Bracket	$ - 0	$ - 0	FALSE	FALSE
	17	1	Poly	875M8AA	Expansion Microphone	$ - 0	$ - 0	FALSE	FALSE
	18	1	Poly	875M4AA	Poly External Mic Cable Extender Kit - A pair of dongles that allow extending the Poly Expansion Mic with standard Ethernet cables of up to 30m	$ - 0	$ - 0	FALSE	FALSE
	19	1	Poly	9W1A6AA#AC3	Studio E60 PTZ Camera with 12x Optical Zoom	$ - 0	$ - 0	FALSE	FALSE
	20	1	Poly
9W1A8AA#AC3	Studio E60 Ceiling Mount Bracket	$ - 0	$ - 0	FALSE	FALSE
	21	1	Poly	A02F9AA#ABA	Poly G62 PoE+ CBL PoE+ Mid-Span Injector	$ - 0	$ - 0	FALSE	FALSE
	22	1	Poly	U98SYPV	3yr Poly+ Studio X72 All-in-One Video Bar with TC10 Touch Control	$ - 0	$ - 0	FALSE	FALSE
	23	1	Poly	U86LDPV	3yr Poly+ Poly Studio E60 Smart Camera 4K MPTZ	$ - 0	$ - 0	FALSE	FALSE
	24	1	Microsoft	Teams Room License	Teams Room Pro License	OFE	OFE	FALSE	FALSE
	25	1	Logitech	MK540	Wireless Keyboard and Mouse Package	$ - 0	$ - 0	FALSE	FALSE
	26	1	BeeLink	EQ14	Mini PC, Intel Twin Lake N150(Up to 3.6GHz) 16GB DDR4 500GB NVMe SSD, 2.5G Dual LAN Mini Computer Supports WiFi6, BT5.2, USB3.2, 4K@60Hz Dual HDMI Display, Home-Server/Network Firewall	$ - 0	$ - 0	FALSE	FALSE
	27	1	Misc.	Lot Materials	Lot as Required: Pre-Made HDMI, CAT-6, Mini DisplayPort, USB-A,B&C and All Misc. Cables, Bulk CAT-6 Cable, Shielded Plenum CAT-6, XTP DTP 22 Cable, Adapters and Connectors, Fasteners, Table Power Extensions & Plug Strips, etc. for a complete working system.	$ - 0	$ - 0	FALSE	FALSE
	Control Equipment
	1	1	Extron	60-1911-01A	IPCP Pro 250 xi IPCP Pro xi Control Proc., LL UI Upgrade	$ - 0	$ - 0	FALSE	FALSE
	2	1	Cisco	3560CX-12PC-S	12 Port - 8 Port PoE+ Ethernet Switch	$ - 0	$ - 0	FALSE	FALSE
								FALSE	FALSE

Misc. Equipment
1	1	Furniture	T-01 New Table	14 Person Conference Room Table	OFE	OFE	FALSE	FALSE
2	1	Middle Atlantic	ERK-1820LRD	ERK Series Rack 18 RU 20"D w/o Rear Door
$ - 0	$ - 0	FALSE	FALSE
3	1	Middle Atlantic	CBS-ERK-20	Caster Base for the above
$ - 0	$ - 0	FALSE	FALSE
4	1	Middle Atlantic	PD-815SC-20	Vertical Power Strip	$ - 0	$ - 0	FALSE	FALSE
5	1	Middle Atlantic	Lot Misc.	Rack Shelfs, Blanks Panels and Vents as Required	$ - 0	$ - 0	FALSE	FALSE
6	2	Extron	70-1185-02	Cable Cubby 1402 Black, AC module Not Included	$ - 0	$ - 0	FALSE	FALSE
7	4	Extron	60-1891-01	AC+USB 314 US, Cord 2US AC & 1USBC, 1USBA, 12 A Breaker, Integ PS, 2 Outlets	$ - 0	$ - 0	FALSE	FALSE
8	2	Extron	70-270-01	Single Space AAP - Black: Left version, Grommets Included	$ - 0	$ - 0	FALSE	FALSE
9	2	Extron	70-267-01	Single Space AAP - Black: Right version, Grommets Included	$ - 0	$ - 0	FALSE	FALSE
10	2	Extron	70-491-11	Two RJ-45 Female to Female Barrel - CAT 5e	$ - 0	$ - 0	FALSE	FALSE
11	2	Extron	70-090-11	Blank Plate - Single	$ - 0	$ - 0	FALSE	FALSE
12	2	Extron	70-090-12	Blank Plate - Double	$ - 0	$ - 0	FALSE	FALSE

	Room Equipment Total	$ - 0
Shipping and Labor

Engineering (Design/Engineering/Drafting/Submittals)		$0
Rack Fabrication		$0
On-Site Labor		$0
Control Programming		$0
Project Management and Coordination		$0
Warranty and Maintenance		$0
Shipping/Handling/Storage Fees		$0
	Shipping and Labor Total	$0

	Room Total	$ - 0
* AV PM Shall Coordinate Delivery of all OFE Equipment

OAG White Plains Project &A AV Bid Equipment and Labor

TCA-Design LLC 08-12-25

Deliverable 2

Deliverable 2 - Video Conference Room 2234

	Item #	Qty	Manufacturer	Part Number	Description	Unit Cost	Extended Price	Not Avail in 30 Days	Subsitution
	1	1	LG	86TR3PN-B	86" Create Board Display	$ - 0	$ - 0	FALSE	FALSE
	2	1	LG	WM-LOOOS	Wall Mount	$ - 0	$ - 0	FALSE	FALSE
	3	1	Chief	PAC526	Monitor Back Box	OFE	OFE	FALSE	FALSE
	4	1	Extron		60-1678-01	DXP 42 HD 4K PLUS 4x2 4K/60 HDMI with 2 Audio Outputs	$ - 0	$ - 0	FALSE	FALSE
	5	1	Extron	60-1878-02	DSC 401 A 4K/60 HDMI to HDMI Scaler	$ - 0	$ - 0	FALSE	FALSE
	6	1	Extron	60-1833-01	SW2 USB Pro Switcher	$ - 0	$ - 0	FALSE	FALSE
	7	2	Extron	60-604-21	RSB 123 1U 3.5" Deep Basic Rack Shelf, Gray	$ - 0	$ - 0	FALSE	FALSE
	8	1	Ethereal	HDM-A102	HDMI Hot Plug Controller	$ - 0	$ - 0	FALSE	FALSE
	9	1	Extron	60-1271-12	DTP HDMI 4K 230 Tx HDMI Tx - 230 feet	$ - 0	$ - 0	FALSE	FALSE
	10	1	Extron	60-1271-13	DTP HDMI 4K 230 Rx HDMI Rx - 230 feet	$ - 0	$ - 0	FALSE	FALSE
	11	2	Extron		60-1471-12	USB Extender Plus T	$ - 0	$ - 0	FALSE	FALSE
	12	2	Extron		60-1471-13	USB Extender Plus R	$ - 0	$ - 0	FALSE	FALSE
	13	2	Extron	26-726-35	HD Pro P/35 HDMI Plenum Cables 35'	$ - 0	$ - 0	FALSE	FALSE
	14	1	Comprehensive	USB10G-CC4K-33PROPAF	USB 10G (3.2 Gen 2) 4K Active Optical Plenum USB-C Cable 32.8ft	$ - 0	$ - 0	FALSE	FALSE
	15	1	Poly	A4MA7AA#ABA	Studio X72 Video Bar with TC10 Controller Kit	$ - 0	$ - 0	FALSE	FALSE
	16	1	Poly	875L2AA	VX72 VESA Camera Monitor Bracket	$ - 0	$ - 0	FALSE	FALSE
	17	1	Poly	875M8AA	Expansion Microphone	$ - 0	$ - 0	FALSE	FALSE
	18	1	Poly	875M4AA	Poly External Mic Cable Extender Kit - A pair of dongles that allow extending the Poly Expansion Mic with standard Ethernet cables of up to 30m	$ - 0	$ - 0	FALSE	FALSE
	19	1	Poly	9W1A6AA#AC3	Studio E60 PTZ Camera with 12x Optical Zoom	$ - 0	$ - 0	FALSE	FALSE
	20	1	Poly
9W1A8AA#AC3	Studio E60 Ceiling Mount Bracket	$ - 0	$ - 0	FALSE	FALSE
	21	1	Poly	A02F9AA#ABA	Poly G62 PoE+ CBL PoE+ Mid-Span Injector	$ - 0	$ - 0	FALSE	FALSE
	22	1	Poly	U98SYPV	3yr Poly+ Studio X72 All-in-One Video Bar with TC10 Touch Control	$ - 0	$ - 0	FALSE	FALSE
	23	1	Poly	U86LDPV	3yr Poly+ Poly Studio E60 Smart Camera 4K MPTZ	$ - 0	$ - 0	FALSE	FALSE
	24	1	Microsoft	Teams Room License	Teams Room Pro License	OFE	OFE	FALSE	FALSE
	25	1	Logitech	MK540	Wireless Keyboard and Mouse Package	$ - 0	$ - 0	FALSE	FALSE
	26	1	BeeLink	EQ14	Mini PC, Intel Twin Lake N150(Up to 3.6GHz) 16GB DDR4 500GB NVMe SSD, 2.5G Dual LAN Mini Computer Supports WiFi6, BT5.2, USB3.2, 4K@60Hz Dual HDMI Display, Home-Server/Network Firewall	$ - 0	$ - 0	FALSE	FALSE
	27	1	Misc.	Lot Materials	Lot as Required: Pre-Made HDMI, CAT-6, Mini DisplayPort, USB-A,B&C and All Misc. Cables, Bulk CAT-6 Cable, Shielded Plenum CAT-6, XTP DTP 22 Cable, Adapters and Connectors, Fasteners, Table Power Extensions & Plug Strips, etc. for a complete working system.	$ - 0	$ - 0	FALSE	FALSE
	Control Equipment
	1	1	Extron	60-1911-01A	IPCP Pro 250 xi IPCP Pro xi Control Proc., LL UI Upgrade	$ - 0	$ - 0	FALSE	FALSE
	2	1	Cisco	3560CX-12PC-S	12 Port - 8 Port PoE+ Ethernet Switch	$ - 0	$ - 0	FALSE	FALSE

Misc. Equipment
1	1	Furniture	T-01 New Table	12 Person Conference Room Table	OFE	OFE	FALSE	FALSE
2	1	Middle Atlantic	ERK-1820LRD	ERK Series Rack 18 RU 20"D w/o Rear Door
$ - 0	$ - 0	FALSE	FALSE
3	1	Middle Atlantic	CBS-ERK-20	Caster Base for the above
$ - 0	$ - 0	FALSE	FALSE
4	1	Middle Atlantic	PD-815SC-20	Vertical Power Strip	$ - 0	$ - 0	FALSE	FALSE
5	1	Middle Atlantic	Lot Misc.	Rack Shelfs, Blanks Panels and Vents as Required	$ - 0	$ - 0	FALSE	FALSE
6	2	Extron	70-1185-02	Cable Cubby 1402 Black, AC module Not Included	$ - 0	$ - 0	FALSE	FALSE
7	4	Extron	60-1891-01	AC+USB 314 US, Cord 2US AC & 1USBC, 1USBA, 12 A Breaker, Integ PS, 2 Outlets	$ - 0	$ - 0	FALSE	FALSE
8	2	Extron	70-270-01	Single Space AAP - Black: Left version, Grommets Included	$ - 0	$ - 0	FALSE	FALSE
9	2	Extron	70-267-01	Single Space AAP - Black: Right version, Grommets Included	$ - 0	$ - 0	FALSE	FALSE
10	2	Extron	70-491-11	Two RJ-45 Female to Female Barrel - CAT 5e	$ - 0	$ - 0	FALSE	FALSE
11	2	Extron	70-090-11	Blank Plate - Single	$ - 0	$ - 0	FALSE	FALSE
12	2	Extron	70-090-12	Blank Plate - Double	$ - 0	$ - 0	FALSE	FALSE

	Room Equipment Total	$ - 0
Shipping and Labor

Engineering (Design/Engineering/Drafting/Submittals)		$0
Rack Fabrication		$0
On-Site Labor		$0
Control Programming		$0
Project Management and Coordination		$0
Warranty and Maintenance		$0
Shipping/Handling/Storage Fees		$0
	Shipping and Labor Total	$0

	Room Total	$ - 0
* AV PM Shall Coordinate Delivery of all OFE Equipment

OAG White Plains Project &A AV Bid Equipment and Labor

TCA-Design LLC 08-12-25

Deliverable 3

Deliverable 3 - Conference Room 2251

Item #	Qty	Manufacturer	Part Number	Description	Unit Cost	Extended Price	Not Avail in 30 Days	Subsitution
1	1	Neat	Neat Board Pro	65" Interactive Pro Series Smart Video Conferencing System	$ - 0	$ - 0	FALSE	FALSE
2	1	Neat	Wall Mount	Fixed VESA Wall Mount for the above	$ - 0	$ - 0	FALSE	FALSE
3	1	Neat	Neat Pad	Meeting Controller	$ - 0	$ - 0	FALSE	FALSE
4	1	Neat	Neat Pulse Plan	Neat Pulse Plan Pro Support & Service Plan 3-Year	$ - 0	$ - 0	FALSE	FALSE
5	1	Chief	PAC526	Monitor Back Boxes	OFE	OFE	FALSE	FALSE
6	1	Microsoft	Teams Room License	Teams Room Pro License	OFE	OFE	FALSE	FALSE
7	1	Extron	60-1797-01	UCS 303 Three Input 4K/60 Collaboration and Presentation Switcher	$ - 0	$ - 0	FALSE	FALSE
8	1	Extron	60-1773-52	DTP3 T 301 DTP3 HDMI 4K/60 Tx Transmitter for 4K/60 HDMI and USB Data	$ - 0	$ - 0	FALSE	FALSE
9	1	Extron	60-1773-53	DTP3 R 301 DTP3 HDMI 4K/60 Rx Receiver for 4K/60 HDMI and USB Data	$ - 0	$ - 0	FALSE	FALSE
10	1	Extron	60-1739-01	HDP 101 4K HDMI F-DisplayPort F, Converter	$ - 0	$ - 0	FALSE	FALSE
11	1	Extron	70-1028-01	UTS 100 Primary Under Table Mounting Bracket	$ - 0	$ - 0	FALSE	FALSE
12	1	Extron	70-1028-02	UTS 150 Secondary Under Table Mounting Bracket	$ - 0	$ - 0	FALSE	FALSE
13	1	Logitech	MK540	Wireless Keyboard and Mouse Package	$ - 0	$ - 0	FALSE	FALSE
14	1	BeeLink	EQ14	Mini PC, Intel Twin Lake N150(Up to 3.6GHz) 16GB DDR4 500GB NVMe SSD, 2.5G Dual LAN Mini Computer Supports WiFi6, BT5.2, USB3.2, 4K@60Hz Dual HDMI Display, Home-Server/Network Firewall	$ - 0	$ - 0	FALSE	FALSE
15	1	Misc.	Lot Materials	Lot as Required: Pre-Made HDMI, CAT-6, Mini DisplayPort, USB-A,B&C and All Misc. Cables, Bulk CAT-6 Cable, Shielded Plenum CAT-6, XTP DTP 22 Cable, Adapters and Connectors, Fasteners, Table Power Extensions & Plug Strips, etc. for a complete working system.	$ - 0	$ - 0	FALSE	FALSE

Misc. Equipment
1	1	Furniture	T-04 New Table	8 Person Conference Room Table	OFE	OFE	FALSE	FALSE
2	1	Extron	70-1185-02	Cable Cubby 1402 Black, AC module Not Included	$ - 0	$ - 0	FALSE	FALSE
3	2	Extron	60-1891-01	AC+USB 314 US, Cord 2US AC & 1USBC, 1USBA, 12 A Breaker, Integ PS, 2 Outlets	$ - 0	$ - 0	FALSE	FALSE
4	1	Extron	70-270-01	Single Space AAP - Black: Left version, Grommets Included	$ - 0	$ - 0	FALSE	FALSE
5	1	Extron	70-267-01	Single Space AAP - Black: Right version, Grommets Included	$ - 0	$ - 0	FALSE	FALSE
6	1	Extron	70-491-11	Two RJ-45 Female to Female Barrel - CAT 5e	$ - 0	$ - 0	FALSE	FALSE
7	1	Extron	70-090-11	Blank Plate - Single	$ - 0	$ - 0	FALSE	FALSE
8	1	Extron	70-090-12	Blank Plate - Double	$ - 0	$ - 0	FALSE	FALSE

	Room Equipment Total	$ - 0
Shipping and Labor

Engineering (Design/Engineering/Drafting/Submittals)		$0
Rack Fabrication		$0
On-Site Labor		$0
Project Management and Coordination		$0
Warranty and Maintenance		$0
Shipping/Handling/Storage Fees		$0
	Shipping and Labor Total	$0

	Room Total	$ - 0
* AV PM Shall Coordinate Delivery of all OFE Equipment

OAG White Plains Project &A AV Bid Equipment and Labor

TCA-Design LLC 08-12-25

Deliverable 4

Deliverable 4 - Conference Room 2263

Item #	Qty	Manufacturer	Part Number	Description	Unit Cost	Extended Price	Not Avail in 30 Days	Subsitution
1	1	Neat	Neat Board Pro	65" Interactive Pro Series Smart Video Conferencing System	$ - 0	$ - 0	FALSE	FALSE
2	1	Neat	Wall Mount	Fixed VESA Wall Mount for the above	$ - 0	$ - 0	FALSE	FALSE
3	1	Neat	Neat Pad	Meeting Controller	$ - 0	$ - 0	FALSE	FALSE
4	1	Neat	Neat Pulse Plan	Neat Pulse Plan Pro Support & Service Plan 3-Year	$ - 0	$ - 0	FALSE	FALSE
5	1	Chief	PAC526	Monitor Back Boxes	OFE	OFE	FALSE	FALSE
6	1	Microsoft	Teams Room License	Teams Room Pro License	OFE	OFE	FALSE	FALSE
7	1	Extron	60-1797-01	UCS 303 Three Input 4K/60 Collaboration and Presentation Switcher	$ - 0	$ - 0	FALSE	FALSE
8	1	Extron	60-1773-52	DTP3 T 301 DTP3 HDMI 4K/60 Tx Transmitter for 4K/60 HDMI and USB Data	$ - 0	$ - 0	FALSE	FALSE
9	1	Extron	60-1773-53	DTP3 R 301 DTP3 HDMI 4K/60 Rx Receiver for 4K/60 HDMI and USB Data	$ - 0	$ - 0	FALSE	FALSE
10	1	Extron	60-1739-01	HDP 101 4K HDMI F-DisplayPort F, Converter	$ - 0	$ - 0	FALSE	FALSE
11	1	Extron	70-1028-01	UTS 100 Primary Under Table Mounting Bracket	$ - 0	$ - 0	FALSE	FALSE
12	1	Extron	70-1028-02	UTS 150 Secondary Under Table Mounting Bracket	$ - 0	$ - 0	FALSE	FALSE
13	1	Logitech	MK540	Wireless Keyboard and Mouse Package	$ - 0	$ - 0	FALSE	FALSE
14	1	BeeLink	EQ14	Mini PC, Intel Twin Lake N150(Up to 3.6GHz) 16GB DDR4 500GB NVMe SSD, 2.5G Dual LAN Mini Computer Supports WiFi6, BT5.2, USB3.2, 4K@60Hz Dual HDMI Display, Home-Server/Network Firewall	$ - 0	$ - 0	FALSE	FALSE
15	1	Misc.	Lot Materials	Lot as Required: Pre-Made HDMI, CAT-6, Mini DisplayPort, USB-A,B&C and All Misc. Cables, Bulk CAT-6 Cable, Shielded Plenum CAT-6, XTP DTP 22 Cable, Adapters and Connectors, Fasteners, Table Power Extensions & Plug Strips, etc. for a complete working system.	$ - 0	$ - 0	FALSE	FALSE

Misc. Equipment
1	1	Furniture	T-04 New Table	8 Person Conference Room Table	OFE	OFE	FALSE	FALSE
2	1	Extron	70-1185-02	Cable Cubby 1402 Black, AC module Not Included	$ - 0	$ - 0	FALSE	FALSE
3	2	Extron	60-1891-01	AC+USB 314 US, Cord 2US AC & 1USBC, 1USBA, 12 A Breaker, Integ PS, 2 Outlets	$ - 0	$ - 0	FALSE	FALSE
4	1	Extron	70-270-01	Single Space AAP - Black: Left version, Grommets Included	$ - 0	$ - 0	FALSE	FALSE
5	1	Extron	70-267-01	Single Space AAP - Black: Right version, Grommets Included	$ - 0	$ - 0	FALSE	FALSE
6	1	Extron	70-491-11	Two RJ-45 Female to Female Barrel - CAT 5e	$ - 0	$ - 0	FALSE	FALSE
7	1	Extron	70-090-11	Blank Plate - Single	$ - 0	$ - 0	FALSE	FALSE
8	1	Extron	70-090-12	Blank Plate - Double	$ - 0	$ - 0	FALSE	FALSE

	Room Equipment Total	$ - 0
Shipping and Labor

Engineering (Design/Engineering/Drafting/Submittals)		$0
Rack Fabrication		$0
On-Site Labor		$0
Project Management and Coordination		$0
Warranty and Maintenance		$0
Shipping/Handling/Storage Fees		$0
	Shipping and Labor Total	$0

	Room Total	$ - 0
* AV PM Shall Coordinate Delivery of all OFE Equipment

OAG White Plains Project &A AV Bid Equipment and Labor

TCA-Design LLC 08-12-25

Deliverable 5 - 6

Deliverable 5 & 6 - Additional Service Contracts

*Deliverable 5 - Fourth Year Service Contract
Standard Hourly Rates:
TITLE	RATE	HOURS	# EMPLOYEES	TOTAL
· Project Engineer	$ - 0		0	$ - 0
· Project Manager	$ - 0		0	$ - 0
· Lead Technician	$ - 0		0	$ - 0
· Field Technician			0	$ - 0
· Rack Fabrication	$ - 0		0	$ - 0
· CAD Operator	$ - 0		0	$ - 0
· Programmer	$ - 0		0	$ - 0
· Service Technician	$ - 0		0	$ - 0
· Manuals	$ - 0		0	$ - 0
· Admin.	$ - 0		0	$ - 0
			Deliverable 5 Total	$ - 0
*Deliverable 6 - Fifth year Service Contract	$ - 0
Standard Hourly Rates:
TITLE	RATE	HOURS	# EMPLOYEES	TOTAL
· Project Engineer	$ - 0		0	$ - 0
· Project Manager	$ - 0		0	$ - 0
· Lead Technician	$ - 0		0	$ - 0
· Field Technician			0	$ - 0
· Rack Fabrication	$ - 0		0	$ - 0
· CAD Operator	$ - 0		0	$ - 0
· Programmer	$ - 0		0	$ - 0
· Service Technician	$ - 0		0	$ - 0
· Manuals	$ - 0		0	$ - 0
· Admin.	$ - 0		0	$ - 0
			Deliverable 6 Total	$ - 0

TOTAL DELIVERABLES $ - 0

*Contractor to provide same services, response times, and coverages as the three-year onsite service as described in sections 3.7.4 of the Bid Specifications.

Attachment C - Financial Summar

Attachment C - Financial Summary

Legal Business Name of Company:

IFB 26-003 - NYC 22nd Floor Audiovisual (AV)
Fields in this section will autofill from the deliverable pages. Bidders are to complete all fields on all deliverables. The Contractor is Responsible to Verify All of Their Pricing Data Entry is Accurate on Each Excel Tab and on this Summary. AV PM Shall Coordinate Delivery of all OFE Equipment.
Deliverable	Room Name	Equipment	Labor & Shipping	Room Totals
1	VIDEO CONFERENCE ROOM 2202	$ - 0	$ - 0	$ - 0
2	VIDEO CONFERENCE ROOM 2234	$ - 0	$ - 0	$ - 0
3	CONFERENCE ROOM 2251	$ - 0	$ - 0	$ - 0
4	CONFERENCE ROOM 2263	$ - 0	$ - 0	$ - 0

Grand Totals:	$ - 0	$ - 0	$ - 0
Unanticipated Enhancements - 15%			$ - 0

5	*Fourth Year Onsite Service Contract:	$ - 0
6	*Fifth Year Onsite Service Contract:	$ - 0
	Total Service Deliverables	$ - 0

**Notes:

** The Contractor's Estimator is Responsible to Verify All of Their Pricing Data Entry is Accurate on Each Excel Tab and on This Summary

OAG White Plains Project &A AV Bid Equipment and Labor

TCA-Design LLC 08-12-25

Attachment D - Subsitutions

Attachment D - SUBSITUTION WORKSHEET
Bidder Substitution List	OAG ONLY - Product Review (Pass/Fail)
Bidder must provide a complete list of substitions, all fields in yellow must be completed. If the same part will be substituted on multiple deliverables, it only needs to be listed once and the deliverables affected listed in column 1. Multiple worksheets can be attached as necessary.
	EVALUATOR NAME:

EVALUATOR SIGNATURE:

BIDDER NAME: DATE:

Deliverable #	Line #	Original Manufacturer Name	Original Part Number	Substitute Manufacturer Name	Substitute Part Number	Substitute Part Description	PASS (YES)	FAIL (NO)	COMMENTS
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							FALSE	FALSE
							Substitutions meets the requirements set forth in RFP 23-001
							If FAIL, describe specific details on where the product described does not meet the requirements:

Was additional clarification needed from the bidder? (if Yes attach)

OAG Employee Printed or Typed

Name:

Title:

OAG Employee Signature:

Date:

PASS

FAIL

No Yes

Attach E- Products Past 30 Days

Attachment E - Products Past 30 Days Worksheet
Bidder Substitution List	OAG ONLY - Product Delay Impact Review (Pass/Fail)
Bidder must provide a complete list of items that will not be deliverable in 30 days. All fields in yellow must be completed, including an estimated number of days when the product ill be available and information on the impact of that delay. If the same part will be delayed on multiple deliverables, it only needs to be listed once with the deliverables affected listed in column 1 and the impact fully addressed. Multiple worksheets can be attached as necessary.
	EVALUATOR NAME:

EVALUATOR SIGNATURE:

BIDDER NAME: DATE:

Deliverable #	Line #	Manufacturer Name	Part Number	Number of days until available	Installation impact	PASS (YES)	FAIL (NO)	COMMENTS
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						FALSE	FALSE
						Delays will not negatively impact installation
						If FAIL, describe specific details on the untenable impacts:

Was additional clarification needed from the bidder? (if Yes attach)

OAG Employee Printed or Typed

Name:

Title:

OAG Employee Signature:

Date:

PASS

FAIL

No Yes

File details come from the government source that posted it. Updated Aug 11, 2026.