IFB 26-003 - NYC 22nd FL Audiovisual

The New York State Office of the Attorney General is requesting bids on audiovisual equipment, installation, and integration services for four conference rooms on the 22nd floor of its NYC facility at 28 Liberty Street under IFB 26-003, with proposals due September 4, 2026 by 4:00 PM EST and a question deadline of August 18, 2026 by 4:00 PM EST.

The scope encompasses design, procurement, installation, programming, and three-year warranty and maintenance for two 12–14 person video conference rooms (equipped with 86-inch LG Create Boards, Poly Studio X72 video bars, Poly Touch 10 controllers, and Poly Studio E60 cameras) and two 8-person conference rooms (equipped with 65-inch Neat Board Pro displays and Neat Pad controllers). All rooms require ceiling-mounted PTZ cameras, microphone systems, cable management, resident mini-PCs, wireless peripherals, and Extron control processors with DSP programming. The awarded contractor must complete all systems and achieve operational status within 60 days of contract award, subject to written owner approval and commissioning. Systems remain under warranty for the initial three-year contract term; the OAG holds two optional one-year renewal periods at its discretion, during which the contractor provides onsite service, support, and maintenance with 24-hour response for non-critical issues and 4-hour response for emergencies.

The contractor must maintain a minimum of seven years' experience on similar-sized projects and carry AVIXA Certifications (CTS, CTS-I, CTS-D), Poly and Neat partner certifications, and Extron Control Professional (ECP) certification with DSP Factory Training. Submissions must include three professional references, a completed Bid Response Cover Page signed by an authorized officer, and a Financial Response Form with detailed labor breakdowns, equipment pricing, shipping costs, and 15 percent contingency line items for all years. Pricing is fixed for the entire contract term; price escalation requests require industry-wide substantiation and New York State Comptroller approval. Previous contractors awarded identical or substantially similar work include RTS Solutionz, ePlus Technology Inc., and JVN Systems Inc. Bidders must be registered with the New York State Vendor File and comply with all applicable state procurement lobbying, sales tax, and workplace policy certifications. Questions and answers are posted via addendum to the OAG website and emailed to all solicitation recipients.