IFB 250409

EXHIBIT A

SCOPE OF WORK

PLUMBING REPAIR SERVICES

1. BACKGROUND

The Orange County Transportation Authority (OCTA) operates multiple bus facilities, park-and-ride locations, and streetcar facilities that require ongoing plumbing services; therefore, OCTA requires on-call, as-needed plumbing services to support maintenance and repair of these facilities, with no minimum quantity of work guaranteed under this Contract, and the Contractor shall furnish all labor, supervision, tools, equipment, and materials necessary to perform the plumbing services described herein.

2. MINIMUM QUALIFICATIONS

At a minimum, the Contractor shall:

• Hold a valid and current California State Contractor’s License (C-36 Plumbing Contractor)

• Be registered with the California Department of Industrial Relations (DIR)

• Have the capability to comply with prevailing wage requirements

Contractor shall have experience performing similar plumbing services for commercial, industrial, or public agency facilities.

Failure to meet these minimum qualifications may result in the Contractor being deemed non-responsive and/or non-responsible.

3. SCOPE OF SERVICES

Services shall include, but are not limited to:

• Drain cleaning (power or mechanical snaking of drain and sewer lines)

• Inspection and repair of plumbing systems

• Repair and replacement of toilets, sinks, faucets, valves, pipes, and fittings

• Water heater maintenance and replacement

• Leak detection and repair

• Irrigation system plumbing repairs

• Maintenance and repair of potable water, stormwater, and sanitary sewer systems

• Diagnostic inspections and troubleshooting

All work shall be performed in accordance with applicable codes, standards, and industry best practices.

4. SERVICE REQUIREMENTS

4.1 As-Needed Services

Services shall be provided on an on-call, as-needed basis. The OCTA Facilities Maintenance Supervisor or designee will initiate service requests.

4.2 Response and Assessment Requirements

Response times shall apply during normal business hours unless otherwise specified by OCTA. Normal business hours and recognized holidays shall be as defined in Exhibit B – Price Summary.

Upon notification, Contractor shall:

• Acknowledge the service request within four (4) hours

• Arrive on-site within twenty-four (24) hours for routine requests, unless otherwise directed by OCTA

• Assess the issue and provide a written quote detailing scope of work, estimated labor hours, labor classifications, material quantities and costs, and total cost.

Failure to meet response time requirements may be considered a performance deficiency and may impact Contractor evaluation and continued contract eligibility.

4.3 Authorization to Proceed

Contractor shall not commence any repair work until written authorization is issued by OCTA. Verbal approvals shall not be sufficient. Any work performed without written authorization shall be at the Contractor’s sole risk and may not be compensated by OCTA.

4.4 Emergency Work

In the event of an emergency, OCTA may authorize immediate work. Contractor shall proceed only upon direction from OCTA and shall document all work performed and associated costs. Contractor shall notify OCTA as soon as practicable if emergency work is expected to exceed typical scope or cost.

4.5 Completion of Work

Once authorized, Contractor shall complete all work within twenty-four (24) hours of authorization unless otherwise approved by OCTA. Any delays must be communicated and approved in advance.

5. PREVAILING WAGES

This scope is subject to applicable provisions of the California Labor Code, including Sections 1720–1861, relating to public works. The Contractor shall pay all workers not less than the general prevailing rate of per diem wages, including overtime and holiday pay, as determined by the Director of the California Department of Industrial Relations (DIR) for the locality and classification of work performed. Current prevailing wage determinations are available on the DIR website at https://www.dir.ca.gov.

The Contractor and all subcontractors shall be registered with the DIR and shall comply with all applicable requirements, including certified payroll record submission, apprenticeship requirements, and maintenance of proper documentation. The Contractor is responsible for ensuring subcontractor compliance. Failure to comply with prevailing wage requirements may result in withholding of payments, penalties, and other remedies available to OCTA.

https://www.dir.ca.gov/

6. SAFETY TRAINING

Contractor shall comply with all site-specific safety requirements provided by OCTA.

Contractor shall comply with all applicable Occupational Safety and Health Administration (OSHA) regulations and OCTA safety requirements, including use of appropriate personal protective equipment (PPE), and adherence to safe work practices.

OCTA will provide a mandatory four (4)-hour OC Streetcar Roadway Worker Program training for Contractor personnel working at or near streetcar facilities. Contractor personnel must complete this training prior to performing work and maintain current certification. Outlined in Appendix A – OC Streetcar Yard & Maintenance Storage Facility Safety Awareness Guide.

7. GENERAL REQUIREMENTS

7.1 Equipment and Materials

Contractor shall provide all labor, tools, equipment, and materials necessary to perform the work. Equipment rental shall not be reimbursed unless expressly approved by OCTA, and any approved equipment shall be billed in accordance with the Price Summary with supporting documentation.

Materials are not included in labor rates and shall be identified and itemized in the Contractor’s written quote for each service request. All materials must be approved by OCTA prior to purchase and installation. No changes to approved materials or costs shall be made without prior written authorization from OCTA.

7.2 Cleanup and Disposal

Contractor shall be responsible for removal and proper disposal of all debris, waste materials, and replaced components generated from the work. All disposal shall be in accordance with applicable federal, state, and local regulations. Work areas shall be left clean, safe, and in a condition acceptable to OCTA upon completion of work.

7.3 Warranty of Work

Contractor shall warrant all labor and workmanship for a minimum period of ninety (90) days from the date of acceptance, unless otherwise specified. Any defects in workmanship identified during the warranty period shall be corrected by the Contractor at no additional cost to OCTA.

7.4 Non-Conforming or Rejected Work

OCTA reserves the right to reject any work that does not conform to the requirements of this Scope of Work or applicable codes and standards. Contractor shall promptly correct any non-conforming or rejected work at no additional cost to OCTA.

7.5 General Work Requirements

Contractor shall perform all work in a manner that minimizes disruption to OCTA operations and maintains a safe work environment. All work areas shall be left in a clean and orderly condition upon completion.

Contractor is responsible for compliance with all applicable federal, state, and local laws, codes, and regulations.

Contractor shall be responsible for any damage to OCTA property resulting from Contractor’s work and shall repair such damage at no additional cost to OCTA.

8. PROJECT MANAGEMENT AND AUTHORIZATION

The OCTA Facilities Maintenance Supervisor or designee shall serve as the sole point of contact for service requests, scheduling, and authorization of work. All work shall be initiated by OCTA. The Contractor shall provide a written quote for each service request and obtain written authorization from OCTA prior to proceeding. OCTA may establish a not-to-exceed (NTE) amount for individual service requests, and the Contractor shall not exceed the NTE or perform any additional or changed work without prior written approval.

9. INVOICING REQUIREMENTS

Invoices shall include, at a minimum:

• Date of service

• Location of work

• Description of work performed

• Labor hours by classification

• Materials used

• Reference to work authorization or service request

Failure to provide complete and accurate invoices may result in delayed or withheld payment. Invoices shall not exceed the amount of the approved quote or authorized not-to-exceed (NTE) value without prior written approval from OCTA

10. INSPECTION AND ACCEPTANCE

Upon completion of work, OCTA’s Facilities Maintenance Supervisor or designee will perform a final inspection prior to Contractor leaving the site.

Contractor shall complete and submit a Verification of Work Form (Attachment A). Failure to comply with inspection and documentation requirements may result in non-payment of invoices.

11. LOCATIONS

OCTA reserves the right to add or remove locations at its discretion. Services may be performed at the following OCTA facilities, including but not limited to:

Anaheim Base Maintenance & Operations 1717 East Via Burton Anaheim, CA 92806

Garden Grove Base Maintenance Building 11790 Cardinal Circle Garden Grove, CA 92843

Operations & Annex Buildings 11800 Woodbury Circle Garden Grove, CA 92843

Marketing Warehouse 11911 Woodbury Road Garden Grove, CA 92843

Irvine Sand Canyon Base Maintenance 14736 Sand Canyon Irvine, CA 92618

Operations 6671 Marine Way Irvine, CA 92618

Irvine Construction Circle Base Maintenance & Operations 16281 Construction Circle West Irvine, CA 92606

Santa Ana Base Maintenance & Operations 4301 West MacArthur Boulevard Santa Ana, CA 92704

Fullerton Park-and-Ride 3000 West Orangethorpe Avenue Fullerton, CA 92833

Fullerton Transportation Center 123 Pomona Avenue Fullerton, CA 92832

Laguna Hills Transit Center 24282 Calle De Los Caballeros Laguna Hills, CA 92653

Newport Beach Transportation Center 1550 Avocado Avenue Newport Beach, CA 92660

Goldenwest Transportation Center 7301 & 7401 Central Avenue Huntington Beach, CA 92647

Brea Park-and-Ride 937 Lambert Road Brea, CA 92821

OC Streetcar OC Streetcar facilities include, but are not limited to, the following: Maintenance Storage Facility (MSF), median planters, parking lots, platforms, trackway, and traction power substations.

Maintenance Storage Facility (MSF) 2008 West 5th Street Santa Ana, CA 92703

Harbor Park-and-Ride 13914 Harbor Boulevard Garden Grove, CA 92843

OC STREETCAR YARD

& MAINTENANCE

STORAGE FACILITY

SAFETY AWARENESS GUIDE

EMERGENCY RESPONSE

Dial 911 for life-threatening emergencies and immediately contact

OCC.

Follow evacuation routes to designated Assembly Areas.

Report all incidents, injuries, and near-misses immediately to OCC.

2008 W. 5 Street, Santa Ana, CA 92703th

Operations Control Center (OCC)

(888) 560-5050

REQUIREMENTS

Requires prior authorization and may only occur under approved conditions.

Unauthorized access to tracks is strictly prohibited.

T R A C K A C C E S S

Anyone performing work within 6 ft of the track or 10 ft of overhead powerlines/equipment must receive training and authorization.

R O A D W A Y W O R K E R P R O T E C T I O N ( R W P )

Yard: Orange hi-visibility vest, closed toe shoes.

Maintenance Shop: ASTM F2413 EH rated safety shoes, orange hi-visibility vests, and clear safety glasses with side shields.

P P E

All personnel, visitors, vendors, and contractors must sign in at the front entrance security desk upon arrival.

Employees and contractors must display their OCTA issued badge.

All work performed by contractors or vendors must be coordinated and planned through the Operations Control Center (OCC) and a designated site supervisor/project manager.

S E C U R I T Y & C H E C K - I N

APPENDIX A

SAFETY

PRINCIPLES

Unsafe acts may lead to immediate site removal.

Pits/Elevated Work: Always keep safety gates and railings in place.

Never leave openings unprotected.

Jacks/Lifts, Cranes/Rigging: Only to be used by authorized, trained individuals. Do not walk under a raised load, or through barricaded/restricted area(s).

S H O P S A F E T Y

Treat all overhead wires, contact systems, and electrical equipment as energized unless verified and grounded by qualified personnel.

Stay 10 ft away from overhead power lines unless authorized, qualified, and protected.

Only trained staff may de-energize, re-energize, test, or apply safety devices to any electrified system.

E L E C T R I C A L & O V E R H E A D P O W E R H A Z A R D S

Do not drive vehicles past parking area without permission from OCC.

Park only in designated parking spots.

Keep a safe distance from moving vehicles and never drive between streetcars unless permitted by OCC.

M O T O R V E H I C L E S A F E T Y

Specialty Work Includes:

Hot Work, Confined Space, Chemicals/Spills Response, LOTO/Control of Hazardous Energy, etc.

ALL SPECIALITY WORK MUST BE

PERFORMED BY QUALIFIED

INDIVIDUALS WITH PRIOR

AUTHORIZATION FROM OCC.

Specialty Work Includes:

Hot Work, Confined Space, Chemicals/Spills Response, LOTO/Control of Hazardous Energy, etc.

ALL SPECIALITY WORK MUST BE

PERFORMED BY QUALIFIED

INDIVIDUALS WITH PRIOR

AUTHORIZATION FROM OCC.

No job should be performed unsafely.

S A F E T Y I S A C O R E V A L U E

Notify a supervisor or manager.

R E P O R T H A Z A R D S

Anyone can stop work if an unsafe condition or behavior is observed.

S T O P W O R K A U T H O R I T Y

YARD & TRACK SAFETY

Expect rail vehicle movement on any track, in any direction, at any time.

Rail vehicles have the right-of-way.

R A I L S A F E T Y A W A R E N E S S

Use walkways and avoid distractions.

Avoid walking or stepping on rail.

Keep fire lanes and designated walkways clear.

W A L K I N G A N D A C C E S S

Blue Flag/Blue Light Protection indicates someone is working on, under, or between streetcars.

Red Flag Protection indicates track is out of service.

W A R N I N G S I G N S

Prohibited within 6 ft of any track.

Includes but not limited to wireless phones, smart phones, smart watches, Bluetooth devices, laptop computers, headphones, and/or earbuds.

P E R S O N A L E L E C T R O N I C D E V I C E U S E

VERIFICATION OF WORK

Facilities Maintenance Contractors

OP-MNT-009.docm (02/24/2025) Page 1 of 1

Administration Building (Orange) Date:

Anaheim (Base 6) Time In:

Garden Grove (Base 4) Time Out:

Irvine Sand Canyon (Base 7)

Irvine Construction Circle (Base 2)

Santa Ana (Base 1)

Brea Park & Ride OCTA WO #:

Fullerton Park & Ride

Fullerton Transportation Center

Goldenwest Transportation Center

Laguna Hills Transportation Center

OC Streetcar Maintenance Storage Facility

Tustin Transportation Center

Newport Beach Transportation Center

Name of Contract:

Description of Work:

This is to verify that persons were on duty this date and that all services, as called Number for in the contract were actually performed.

Signed:

Contractor’s Representative

Verified:

OCTA’s Representative

ATTACHMENT A