BID SET

PROJECT SPECIFICATIONS

MISCELLANEOUS UTILITY STRUCTURAL

REPAIRS

IFB 25/26-07

THE CITY OF SANFORD, FLORIDA

PREPARED BY

ARMINIUS CONSULTANTS

ORLANDO, FLORIDA 32806

City of Sanford | Finance Department | Purchasing Division 300 N. Park Avenue 2nd Floor Suite 236 Sanford, Florida 32771

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021

Solicitation Number:

IFB 25/26-07

INVITATION FOR BID (IFB)

ONE-TIME PURCHASE

Due Date:

March 25, 2026

TITLE: MISCELLANEOUS UTILITY STRUCTURAL REPAIRS

SECTION 00010

PROJECT MANUAL INDEX

DIVISION 0 – BIDDING AND CONTRACT DOCUMENTS

SI 1. Special Instructions, Minimum Qualifications SGC 1. Supplemental General Conditions Staging Area 00010 Project Manual Index 00100 Invitation for Bids 00200 Instructions to Bidder 00410 Bid Submission Form 00420 Bid Bond Form 00425 Security and Public Requirements Affidavit 00432 Non-Collusion Affidavit 00434 Conflict of Interest Statement 00436 Public Entities Crime Statement 00438 Compliance with the Public Records Law Affidavit 00440 Bidder Qualification Affidavit 00442 Receipt of Exempt Public Records and Agreement to Safeguard 00450 Certificate of Non-Segregated Facilities Form 00452 Disputes Disclosure Form 00454 Drug Free Workplace Certificate 00455 Certificate Regarding Non-Scrutinized Companies 00456 Unauthorized (Illegal) Alien Workers Affidavit 00458 E-Verify Compliance Affidavit 00460 Americans with Disabilities Act Affidavit 00462 Financial Information Form 00470 Criminal Background Check 00505 Notice of Intent to Award 00510 Notice of Award 00530 Notice to Proceed Form 00615 Material and Workmanship Bond form 00617 Consent of Surety to Final Payment 00618 Insurance Requirements 00620 Vendor Form W-9 Package 00625 Contractor’s Application for Payment Form 00626 Certificate of Substantial Completion 00627 Certificate of Final Completion 00640 Contractor’s Partial Release of Lien Form 00641 Subcontractor’s Partial Release of Lien Form 00644 Subcontractor’s Final Release of Lien Form 00645 Contractor’s Release of Lien Form 00820 Debarment Certification

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021

Solicitation Number:

IFB 25/26-07

INVITATION FOR BID (IFB)

ONE-TIME PURCHASE

Due Date:

March 25, 2026

TITLE: MISCELLANEOUS UTILITY STRUCTURAL REPAIRS

00825 Subcontractor Debarment Certification 00835 Equal Employment Opportunity 00840 Project Field Order Form 00845 Work Directive Change Form 00850 Change Order Form

DIVISION 1 – GENERAL REQUIREMENTS

01010 Summary of Work 01014 Maintenance of Operations 01025 Measurement and Payment 01300 General Submittals 01400 Quality Assurance 01410 Testing and Testing Laboratory Services

DIVISION 5 – METALS

05500 – Miscellaneous Metal

DIVISION 9 – FINISHES

09960 – Chemical Resistant Containment Lining. Novolac Epoxy

Attachments

Attachment “A” Addendum Receipt Acknowledgment Certification Attachment “B” Organizational Information Attachment “C” Reference Form Attachment “D” Proposed Schedule of Subcontractor Participation Attachment “E” Solicitation Response Identification Label Attachment “F” Foreign Country of Concern Attestation Attachment “G” Human Trafficking Affidavit

Additional Documents Sample City Contract AIA Payment Bond AIA Performance Bond

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021

Solicitation Number:

IFB 25/26-07

INVITATION FOR BID (IFB)

ONE-TIME PURCHASE

Due Date:

March 25, 2026

TITLE: MISCELLANEOUS UTILITY STRUCTURAL REPAIRS

1.1 SI 1. SPECIAL INSTRUCTIONS

SECTION 2: MINIMUM QUALIFICATIONS

The Bid requires that the Bidder have sufficient experience in similar projects.

This Special Instruction sets forth certain Minimum Experience Qualifications (“Minimum Qualifications”) that must be met by the Bidder and describes the reference information that the Bidder must submit as part of the Bid to allow the City to confirm that these Minimum Qualifications are met.

The determination on whether a Bidder is responsible or not shall be determined by the City. In order to be responsive, a Bidder must respond to the bid in accordance with all its requirements. The Bidder shall provide proof the qualification by furnishing copies of letters, certificates and any pertinent information, which clearly documents said qualifications. Failure to provide said documentation may be cause for deeming the Bidder either unresponsive and/or non-responsible and removing it from further consideration. This is a non-negotiable item.

PART 1 The Bidder must meet the Minimum Qualifications listed below.

PART 2 Minimum Qualifications.

2.0 Project Experience:

A. The Bidder must be a provider currently doing business with the general public, currently serving a minimum of five (5) municipal accounts equal in size and scope to this bid/project in the last 7 years and be properly licensed to do business in the State of Florida.

2.1 Definition of Project Success

A. A project will be deemed “successful” only if the entire project was completed.

B. A project will not be deemed to be “successful” for purposes above, even if it otherwise meets the foregoing conditions, if any of the following occurred: (i) the Bidder was terminated from the project for cause, (ii) in association with the work listed, the Bidder was issued enforcement agency warning letters, administrative fines or penalties, and/or the Bidder was required to pay damages by a court of law, for Occupational Safety and Health Administration (OSHA) violations in association with work; or (iii) the Owner or the Owner’s contact person (listed below), for any other reason provides the City a negative reference regarding the Bidder.

PART 3 To help the City determine whether all of the required Minimum Qualifications are met, the Bidder must submit the following as part of the signed and sealed Bid:

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021

Solicitation Number:

IFB 25/26-07

INVITATION FOR BID (IFB)

ONE-TIME PURCHASE

Due Date:

March 25, 2026

TITLE: MISCELLANEOUS UTILITY STRUCTURAL REPAIRS

A. A Reference Package. The Reference Package will contain a title page containing the City contract number and title as referenced in the Invitation to Bid; the name of the CONTRACTOR, followed by Reference.

B. Each Reference Set contained within a Reference Package shall be limited to ten single-sided, 8.5” x 11” pages, and must be typed using a font size no less than 10. Each Reference Set will contain a sufficient number of references as requested to show that the Minimum Qualification is being met. For each reference the following must be provided:

1. The name and location of the project, the type of Bidder’s work on the project (with reference to the Tasks listed above), the years in which the work was performed, and a summary of any OSHA safety violations or significant injuries received by Bidder’s employees during the course of the work (significant meaning an injury resulting in the employee’s missing 15 or more days of work or death).

2. The name and address of at least one Contact Person for Owner. The Contract Person must have sufficient knowledge of the project listed to confirm that the applicable Minimum Qualifications were met by the Bidder.

3. The Contact Person need not be a former or current officer or employee of the Facility owner, so long as the person represented the owner’s construction management and or construction interests for project listed (such as by acting as project manager, project administrator, resident construction engineer, etc.) The Contact Person, title name of employers, and telephone number or e-mail address (or both) must be provided.

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021

Solicitation Number:

IFB 25/26-07

INVITATION FOR BID (IFB)

ONE-TIME PURCHASE

Due Date:

March 25, 2026

TITLE: MISCELLANEOUS UTILITY STRUCTURAL REPAIRS

SGC 1. SUPPLEMENTAL GENERAL CONDITIONS

STAGING AREA

If needed, the CONTRACTOR shall coordinate with the City of Sanford to use the City’s land for staging and the storage of materials.

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021

Solicitation Number:

IFB 25/26-07

INVITATION FOR BID (IFB)

ONE-TIME PURCHASE

Due Date:

March 25, 2026

TITLE: MISCELLANEOUS UTILITY STRUCTURAL REPAIRS

SECTION 00100

INVITATION FOR BIDS

Issuance | Release Date: February 26, 2026 Legal Advertisement Date: February 26, 2026 (Orlando Sentinel) To: All Prospective Bidders From: Marisol Ordoñez – Purchasing Manager

Dear Potential Bidder:

The City of Sanford, Florida, a City herein after also referred to as the “City”, announces that it is accepting written bids from all qualified firms or individuals interested in providing the services generally described herein and as specified in the “Scope of Services” of this Invitation for Bid (IFB) document.

The successful Bidder(s) must demonstrate in their submittal responsible and responsive Bidder to the solicitation with the lowest overall bid, which will best meet the specifications and serve the overall needs of the City.

If you are interested in bidding, please read all requirements carefully and complete the bid in the manner as set forth in this IFB document. Your response is considered a binding offer to perform in the manner described in the bid and shall remain a firm offer for a period of one hundred eighty (180) days from public bid opening. Also please be aware that, under the competitive process, the stipulations set forth herein are fully binding on the Bidder to the extent that you confirm acceptance by your signature on Section 00410 Bid Form, Bid Price Schedule and Acceptance of Bid Terms and Conditions.

A Non-Mandatory pre-bid meeting will be held on Wednesday, March 4, 2026, at 10:00AM Local Time at 300 N. Park Avenue Sanford, FL 32771 Commission Chambers Room.

Questions regarding this solicitation must be received in writing at the address below no later than Wednesday, March 18, 2026, at 2:00 P.M. Local Time. Responses to those questions considered material to the solicitation shall be distributed via formal addenda and posted to the City of Sanford website: https://www.myvendorlink.com/external/login?ReturnUrl=%2f

M/WBE’s are encouraged to participate in the bidding for this project. Bids will be immediately opened after the bid due date and time and read out loud at the City Commission Chambers at 300 N. Park Avenue, Sanford, FL 32772. Note: All prospective Bidders are hereby cautioned not to contact any member of the City of Sanford staff other that the specified contact person, which is the Purchasing Division at purchasing@sanfordfl.gov https://www.myvendorlink.com/external/login?ReturnUrl=%2f mailto:purchasing@sanfordfl.gov

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021

Solicitation Number:

IFB 25/26-07

INVITATION FOR BID (IFB)

ONE-TIME PURCHASE

Due Date:

March 25, 2026

All Bidders are advised that under Chapter 119, Florida Statutes, all responses are deemed a public record and open to the public as provided for in said statute.

The City welcomes your bid. Bids must be prepared in accordance with the IFB instructions and will be evaluated by the City as stated herein. The City reserves the right to waive any formalities, to reject any or all bid submittals or to re-advertise for bid submittals for these commodities/services. The City may withdraw all or part of this IFB at any time to protect the interests of the City. All bidders are asked to be thorough yet concise in their response. Failure to provide the response in the manner prescribed herein may be grounds for disqualification. Thank you for your interest in doing business with the City.

City of Sanford, Florida | Purchasing Division.

Section I. Special Conditions

A. Qualifications of Bidder.

This bid will be awarded to the lowest responsible and responsive bidder. To be considered, the firm must meet all the following criteria:

1. Qualifications of Bidder:

a. The Bidder must be a provider currently doing business with the general public, currently serving a minimum of five (5) commercial accounts equal in size and scope to this bid/project and be properly licensed to do business in the State of Florida.

b. The Bidder, under its current business name, must also have a minimum of ten (10) consecutive years of verifiable experience servicing commercial accounts equal in size and scope to this bid/project.

2. The Bidder shall submit the following information with their bid submittal:

a. List and provide a description of similar work satisfactorily completed with location, dates of contract, names, addresses, email addresses and telephone numbers of owners by completing SI 1. Special Instructions, Minimum Qualifications.

b. List of equipment and facilities available to do the work.

c. List of personnel, by name and title, contemplated to perform the work. All delivery personnel shall have a valid Florida Driver’s License.

The determination on whether a Bidder is responsible or not shall be determined by the City. To be responsive, a Bidder must respond to the bid in accordance with all its requirements. The Bidder shall provide proof the qualification by furnishing copies of letters, certificates, and any pertinent information, which clearly documents said qualifications. Failure to provide said documentation may be cause for deeming the Bidder either unresponsive and/or non-responsible and removing it from further consideration. This is non-negotiable item.

B. Proprietary/Restrictive Specifications, Brand Name or Equal/Deviations.

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021

Solicitation Number:

IFB 25/26-07

INVITATION FOR BID (IFB)

ONE-TIME PURCHASE

Due Date:

March 25, 2026

TITLE: MISCELLANEOUS UTILITY STRUCTURAL REPAIRS

Specifications listed herein describe the expected minimum standards. These specifications are intended to be descriptive in nature and are not intended to eliminate any Bidder from submitting a bid response. Unless otherwise specified, the mention of a particular manufacturer’s brand name or number in the specifications does not imply that this particular good is the only one (1) that will be considered for purchase. This reference is intended solely to designate the type or quality of goods that will be acceptable. If a Bidder considers the specification contained herein to be proprietary or restrictive in nature, thus potentially resulting in reduced competition, they are urged to contact the Purchasing Division prior to the bid due date and time. Specifications which are unrelated to performance may be considered for deletion via addendum to the bid documents.

1. Equal offers will be considered and must include descriptive literature and/or specifications. Failure to provide descriptive literature and/or specifications with equal offers will result in disqualification of the bid.

2. The determination as to whether any alternate good or service is or is not equal shall be made solely by the City and such determination shall be final and binding upon all bidders.

The City reserves the right to request and review additional information to make such a determination. Although the City provides for the consideration of alternate bids, it reserves the right to make an award in the best interest of the City based upon responsiveness and responsibility. Award may not necessarily be given to the lowest bid offered upon an evaluation of responsiveness and responsibility.

3. The Bidder shall be responsible for reading very carefully, and understanding completely, the requirements and specifications of the items bid upon. Unless the bid is in response to a Brand Name or Equal” requirement, deviations from the specifications will only be considered if requested in writing prior to the date and time specified for receipt of bids.

Deviations, if accepted, will be specifically addressed and issued an addendum. Any goods or services proposed that are not in compliance with the specifications will not be accepted.

C. Bidder’s Specifications and Not Bidding.

1. Each Bidder shall make accurate and clear statements in their bid response.

2. Where more than one (1) item is listed, any items not bid upon shall be indicated as “NO

BID”.

D. Firm Prices.

Prices for goods and/or services covered in the specifications shall be firm; net delivered to the ordering Department/Division/Office, Free On-Board (F.O.B.) Destination, with the Bidder paying all delivery costs, and shall remain firm for the period of any agreement reached as a result of this solicitation. No additional fees or charges shall be accepted.

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021

Solicitation Number:

IFB 25/26-07

INVITATION FOR BID (IFB)

ONE-TIME PURCHASE

Due Date:

March 25, 2026

E. Estimated Quantities.

This IFB contains an estimated number of volume and/or transactions. Although said numbers reflect the City’s average volumes over the past 90 days, the City cannot guarantee that such volume and/or transactions will be the actual amount required and/or purchased. Actual quantities may be more or may be less, and the estimated number of volume and/or transactions contained herein in no way shall obligate the City to commit to said volume and/or transactions.

F. Term of the Agreement.

This agreement is awarded for the period for the proposed project work.

G. Option to Extend or Renew.

The performance period of any contract or purchase order awarded as a result of this solicitation may be extended upon mutual agreement between the Bidder and the City with no change in terms or conditions. Any extension of performance period under this provision shall be in the City’s best interest and sole discretion. Any agreement or amendment to the contract or purchase order awarded as a result of this solicitation shall be subject to fund availability and mutual agreement between the City and the successful Bidder.

H. Exercise of Option to Extend Term of Contract.

If the City wishes to enter into an option period, the City shall request a written statement of desire to enter into an extension of the performance period from the Bidder.

I. Probationary Period The first 90 days of the contractual relationship between the vendor and the city are to be considered a “probationary” period. At the City’s discretion, the vendor may be terminated based on the performance of the vendor.

J. Exercise of Option to Extend Term of Contract.

If the City wishes to enter into an option period, the City shall request a written statement of desire to enter into an extension of the performance period from the Bidder.

K. Warranty Complete warranty information detailing period and coverage must be submitted.

L. Guaranty Contractor warrants and guarantees to Owner and Engineer that all Work will be in accordance with the Contract Documents and will be defective. Prompt notice of all defects shall be given to Contractor.

All equipment, materials and installation and workmanship furnished by the Contractor under the terms of the Contract, shall be guaranteed by the Contractor against defective workmanship, mechanical and physical defects, leakage, breakage and other damages and failure, under

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021

Solicitation Number:

IFB 25/26-07

INVITATION FOR BID (IFB)

ONE-TIME PURCHASE

Due Date:

March 25, 2026

TITLE: MISCELLANEOUS UTILITY STRUCTURAL REPAIRS

normal operation for a period of two (2) years or as otherwise specified in the Technical Specifications and after the date of acceptance thereof by the Owner, and each item of equipment or materials and installation proving to be defective within the specified period of guaranty shall be replaced, without cost to the Owner, by the Contractor or by the Surety. The period of guaranty of such replacement shall be from and after the date of final acceptance of the Project by the Owner, provided however, that where any item or equipment or material comes with a manufacturer’s warranty of two (2) years or longer, that warranty shall take precedence over the warranty of Contractor hereunder.

SECTION 3: Section II. Evaluation, Rejection, and Award Process

A. Responsibility of Bidder.

By submitting a bid response, the Bidder certifies that the Bidder has fully read and understands this document and has full knowledge of the scope, nature, quantity, and quality of work to be performed; the detailed requirements of the services to be provided; and the conditions under which the services are to be performed.

B. Determining Responsibility.

In determining responsibility, the following will be considered:

1. The Bidder's ability, capacity, and skill to perform the contract or provide the service within the time specified;

2. The reputation, judgement and experience of the Bidder;

3. The quality of performance of previous contracts or services including, but not limited to previous performance with the City;

4. Previous and existing compliance by the Bidder with laws and ordinances relating to the provision of goods and services;

5. Financial resources of the Bidder to perform;

6. Ability to provide future maintenance and service for the use of the subject of the contract;

and,

7. Whether the Bidder is in arrears to the City on a debt or a contract; whether the Bidder is in default on surety to the City; and whether the Bidder's taxes are delinquent.

C. Use of the Words “Shall”, “Must”, “Will”.

The City of Sanford has established certain requirements with respect to the proposal to be submitted by prospective Bidders. The use of “shall”, “must” or “will” (except to indicate simple futurity) in the Invitation to Bid (IFB) indicates a requirement or condition, which must be met.

The City may, at its sole discretion, waive these requirements or conditions if the conditions are determined to be not material. A deviation from a requirement is material if the deficient response is not substantial in accord with the bid requirements, provides an advantage to one Bidder over the Bidders, or has a potentially significant effect on the delivery, quantity or quality

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021

Solicitation Number:

IFB 25/26-07

INVITATION FOR BID (IFB)

ONE-TIME PURCHASE

Due Date:

March 25, 2026

TITLE: MISCELLANEOUS UTILITY STRUCTURAL REPAIRS

of items proposed amount paid to the Bidder, or for the cost of the City of Sanford. Material deviation cannot be waived.

D. Right to Cancel or Reject.

1. A solicitation may be canceled, or any or all submittals in response to a solicitation issued by the City may be rejected, by the Purchasing Manager, in whole or in part, without recourse, when it is in the best interest of the City. The best interests of the City may require, the right is reserved to make award(s) by individual items, group of items, all or none, or a combination thereof, with one or more suppliers. The Bidder agrees that the City has the right to reject, for any reason and without penalty, any and/or all proposal packages or any part of a proposal package, prior to and after the rankings are made by the City, and that the City has the right, for any reason and without penalty, to terminate any contract negotiations commenced with any Bidder. The City also reserves the right to re-advertise and solicit new bids/proposals or to abandon the project in its entirety without reason and without penalty.

2. The City reserves the right to accept or reject any or all Bids/Proposals, or to waive any formalities, technicalities, irregularities or immaterial variation.

3. The City also reserves the right to reject the bid submittal from a Bidder who has previously failed to perform properly, or complete on time contracts of a similar nature, or who investigation shows is not in a position to perform the contract.

E. Additional Information.

The City reserves the right to request any additional information needed for clarification from any Bidder for evaluation purposes.

F. Time of Performance.

The services described herein and on the attached shall be performed in a prompt and correct manner within the standards of good and ethical productivity as negotiated between the City and the successful Bidder. All Bidders are asked to provide the best estimate for compliance with the scope of services as established by the solicitation. All contract timelines will be based on the projected scope and the estimated time for performance.

G. Unit Price Accuracy.

Please check the stated unit prices before submitting the bid as no change in prices shall be allowed after bid opening. All prices and notations must be in ink or typewritten. In cases of extended price irregularities, unit pricing shall prevail. Please note that the City reserves the right to clarify and correct extended amount errors.

H. Best Prices.

An award will be made without further negotiation based upon competitive bids; therefore, the Bidder’s best price should be submitted in response to this Invitation to Bid.

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021

Solicitation Number:

IFB 25/26-07

INVITATION FOR BID (IFB)

ONE-TIME PURCHASE

Due Date:

March 25, 2026

I. Reasonable Prices.

A reasonable unit price must be submitted for each work element. In the event any pay item unit price is determined to be unreasonably low or unreasonably high, the bid may be declared non-responsive and may not be considered.

J. Delivery.

Delivery may be a factor in the award. Failure to perform within the delivery deadline(s) set forth in the specifications, or any other contract document, shall constitute default.

K. Split Award.

The city reserves the right to make an award to single Bidder, to split the award between Bidders, or to not award some or all items, depending on the best interest of the City. The City may accept any item or group of items on any bid unless the Bidder qualifies the bid by specific limitations.

L. Bid Price Schedule.

Each Bidder shall furnish the information required on Section 00410 Bid Form, Bid Price Schedule and Acceptance of Bid Terms and Conditions and Exhibit “A” Bid Specifications and Pricing Sheet, and each accompanying sheet thereof on which the Bidder makes an entry. Offers submitted on any other format may be disqualified.

M. Bid Tabulation.

The Bid Tabulation Form will be posted and available thirty (30) days after opening on My VendorLink website: https://www.myvendorlink.com, or upon issuance of a Notice of Intent (award, rejection, cancellation), whichever is sooner. Bidders may also call the City’s Purchasing Division for results.

N. Pre-Award Inspection.

Prior to the award, the City reserves the right to make a pre-award inspection of the Bidder’s facilities to determine the capabilities of the Bidder to service the City.

O. Existing Permits and Identification Numbers.

Any and all permits, state licenses, including, but not limited to, Department of Environmental Protection (EPA), and/or Environmental Protection Agency (EPA) identification numbers, registrations or permits are to be available for review by the City upon request.

P. Drug-Free Workplace Preference.

Certification of an implemented drug-free workplace program must be included with the IFB response when submitted. If your firm has implemented a drug-free workplace program, please complete Section 00454, Drug-Free Workplace Affidavit and include with your IFB response.

https://www.myvendorlink.com/

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021

Solicitation Number:

IFB 25/26-07

INVITATION FOR BID (IFB)

ONE-TIME PURCHASE

Due Date:

March 25, 2026

TITLE: MISCELLANEOUS UTILITY STRUCTURAL REPAIRS

Q. Conflict of Interest.

All Bidders must disclose, with their proposal, the name of any officer, director, or agent who is also an officer or employee of the City. Furthermore, all Bidders must disclose the name of any City official officer or employee who owns, directly or indirectly, an interest of ten percent (10%) or more of the Bidder's firm or any of its branches, subsidiaries, or partnerships. Failure to disclose in this manner will result in the disqualification of the Bidder or the cancellation of work.

It is the sole responsibility of the Bidder to ensure compliance with the Section 2.1, Conflict of Interest of the City of Sanford Purchasing Policy. Please complete and submit Section 00434, Conflict of Interest Affidavit with your proposal response. The City may seek damages for the recoupment of losses in having to re-solicit or re-assign this project.

R. Additional Terms and Conditions.

No additional terms and conditions included within the bid submittal shall be evaluated or considered, and any and all such additional terms and conditions shall have no force and effect and are inapplicable to this solicitation. If submitted either purposely, through intent or design, or inadvertently, appearing separately in transmitting letters, specifications, literature, price lists, or warranties, it is understood and agreed the general and special conditions in this solicitation are the only conditions applicable to this bid submittal and the Bidder’s authorized signature affixed to the bid submittal signature section attests to this. When completing your bid submittal, do not attach any forms which may contain terms and conditions that conflict with those listed in the City’s solicitation document. Inclusion of additional terms and conditions such as those which may be on your company’s standard forms shall result in your bid being declared non-responsive as these changes will be considered a counteroffer to the City’s solicitation.

S. Debarred Bidders.

The City reserves the right to suspend award, withhold award, rescind award, or forego award to any Bidder or contractor who is found to have been debarred from doing business with the State of Florida or any other public entity. It shall be at the City’s sole determination, as to the desirability of contracting with a Bidder or contractor who has been debarred from doing business with any public entity.

T. Notices of Intent.

The Purchasing Division shall publicly post a Notice of Intent stating its decision to: award, rejection, cancellation, etcetera; in the Public Notice Board located outside of City Hall for a period of at least three (3) business days after the Notice is issued. The Notice will also be posted and available on the My VendorLink website: https://www.myvendorlink.com.

U. Protests and Appeals.

1. Any prospective Bidder or Respondent may file a Notice of Solicitation Protest concerning a Solicitation in writing to the Purchasing Manager. The protest must be received in the https://www.myvendorlink.com/

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021

Solicitation Number:

IFB 25/26-07

INVITATION FOR BID (IFB)

ONE-TIME PURCHASE

Due Date:

March 25, 2026

TITLE: MISCELLANEOUS UTILITY STRUCTURAL REPAIRS

Purchasing Division Office at least five (5) business days prior to the due date for the Solicitation in accordance the City’s Purchasing Policy.

2. Any Bidder or Respondent, who is not the intended awardee and who claims to be the rightful awardee, may file a Notice of Award Protest, in writing, with the Purchasing Division Office, by 5:00 pm on the fifth (5th) business day after the Notice of Intent to Award is posted. An Award Protest is not valid if filed by a Bidder who cannot show they would be awarded the Contract if their protest is upheld in accordance with the City’s Purchasing Policy.

3. Protest Appeal Bond smallest of five (5%) or $5,000.00 if the issue cannot be determined as a monetary amount, the bid bond will be set by the Purchasing Manager and confirmed by the City Manager.

4. The decision of the City Commission shall be final and conclusive.

V. Agreement/Contract.

An agreement may be required for the commodities/services requested herein. Typically, the Scope of Services outlined in this IFB solicitation, the successful Bidder’s response to same and the end result of negotiations will become Exhibit “A” Scope of Services on the agreement.

Exhibit “B” will outline the Pricing Schedule.

1. The successful Bidder must sign the agreement prior to execution by the City, whereupon the successful Bidder becomes the Contractor upon approval.

2. The provisions of said agreement contain similar language to the provisions contained in this Invitation for Bid solicitation document.

3. The agreement shall be used as a basis for negotiation and the City reserves the right to change, revise, or modify the agreement in its entirety, or any part thereof, prior to obtaining signatures from all parties.

4. The successful Bidder shall execute and return the agreement to the City, within ten (10) days after receipt along with any and all additional contractual documents, performance and payment bonds (if applicable), insurance certificates and any other documents required as outlined in this solicitation document.

5. In no event shall an agreement be considered binding upon the City until it has been properly executed by all parties.

6. In conjunction with the agreement, a purchase order or other form of payment will be established by the City prior to the start of any project, service, or work by the Bidder.

W. Award of Contract/Purchase Order.

Award will be made to the responsible Bidder most responsive to the solicitation with the lowest overall bid, which meets the specifications.

1. The City Manager, or designee, shall review the fees and rates of compensation for reasonableness prior to execution of contract or submittal of a recommendation of

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021

Solicitation Number:

IFB 25/26-07

INVITATION FOR BID (IFB)

ONE-TIME PURCHASE

Due Date:

March 25, 2026

TITLE: MISCELLANEOUS UTILITY STRUCTURAL REPAIRS

contract or agreement to the City Commission. The City Attorney may review all contract documents. Other experts may be consulted to assist in this process.

2. The Purchasing Division and the requesting Division/Department/Office will prepare the required award documents and make recommendations for approval to the City Commission, City Manager or Purchasing Manager pursuant to the established Purchasing Thresholds. Upon award, Mayor, City Manager or Purchasing Manager, as applicable, will execute the agreement. The City Commission retains full discretion to award or reject a contract, or authorize expenditures in the best interest of the City.

X. Non-Exclusive Contract.

Award of this project shall impose no obligation on the City to utilize the successful Bidder for all work of this type, which may develop during the contract period. This is not an exclusive contract. The City specifically reserves the right to concurrently contract with other companies for similar work if it deems such action to be in the City’s best interest.

Y. Notice of Award.

Notice of an award by the City will constitute acceptance of the bid from the overall lowest price, most responsive and responsible Bidder(s). The bid package signed by the successful Bidder, along with documentation included in the Bidder’s submittal as required by the IFB document, and other additional materials submitted by the Bidder and accepted by the City, shall constitute the Bidder’s response. At the City’s discretion, either a purchase order or other award document such as an agreement/contract will be issued by the City when appropriate to do so. All City terms and conditions as set forth on the City’s website shall be applicable https://sanfordfl.gov/wp-content/uploads/2023/03/Contract-T-C_Web-Based.pdf .

SECTION 4: Section III. General Terms and Conditions

A. Local Business Tax Receipt.

Both the City of Sanford and Seminole County require a Local Business Tax Receipt be held by all its contractors. The City’s Building and Fire Prevention Department can assist you in obtaining the required Business Tax Receipt from both Seminole County and the City at the same time. Please contact the City’s Building and Fire Prevention directly for information concerning this requirement at 407.688.5150.

B. Foreign Corporation.

In accordance with Section 607.1501, Florida Statutes, and provided an exemption is not available, a foreign corporation may not transact business in Florida until it obtains a certificate of authority from the Florida Department of State.

Foreign corporations may submit bids or Proposals prior to obtaining a certificate of authority from the Florida Department of State. A foreign corporation must be in compliance with F.S.

607.1501, prior to entering into a Contract with the City of Sanford.

https://sanfordfl.gov/wp-content/uploads/2023/03/Contract-T-C_Web-Based.pdf

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021

Solicitation Number:

IFB 25/26-07

INVITATION FOR BID (IFB)

ONE-TIME PURCHASE

Due Date:

March 25, 2026

C. Taxes.

The City of Sanford is a municipality corporation existing under the laws of the State of Florida.

As such, the City does not pay State of Florida Sales Tax. The City’s State Tax exemption number is 85-8012621681C-8 and the Federal Employee Identification Number is 59-6000425.

The City’s sales tax exemption does not apply to goods and services purchased separately by the successful proposer in connection with its fulfillment of its contractual obligations with the City. The successful Bidder shall be responsible for paying any taxes, fees or similar payments, which are required to be paid in connection with the awarded Agreement as a result of this solicitation.

D. Public Entity Crimes.

As required by section 287.133, Florida Statutes, the Bidder warrants that it is not on the convicted contractor list for a public entity crime committed within the past thirty-six (36) months.

The Bidder further warrants that it will neither utilize the services of, nor contract with, any supplier, sub-contractor, or consultant in connection with this Agreement for a period of thirty-six (36) months from the date of being placed on the convicted contractor list. By completion and submittal of Section 00436, Public Entity Crimes Statement, and signature on this solicitation, the Bidder certifies that it is qualified to do business with the City of Sanford in accordance with all Florida Statutes.

E. Sovereign Immunity.

Notwithstanding any other provision set forth in this solicitation and/or the resulting awarded Agreement, nothing contained in this solicitation and/or the resulting awarded Agreement shall be construed as a waiver of the City’s right of sovereign immunity under Section 768.28, F.S., or other limitations imposed on the City’s potential liability under state or federal law. The City shall not be liable under this solicitation and/or the resulting awarded Agreement for punitive damages or interest for the period before judgment. Further, the City is not liable for any claim or judgment or portion thereof, to any one person for more than two hundred thousand dollars ($200,000.00), or any claim or judgment, or portion thereof, which, when totaled with all other claims or judgments paid by the City arising out of the same incident or occurrence, exceeds the sum of three hundred thousand dollars ($300,000.00). This paragraph will survive termination of this solicitation and/or the resulting awarded Agreement.

F. Scrutinized Companies Clause.

The City may not enter into any contract for $1 million or more with any company that is on the scrutinized companies lists enumerated in Section 287.135, Florida Statutes. All responses to solicitations for goods and/or services equal to or in excess of $1 million shall be required to complete Attachment “E”, Contractor Certification Regarding Scrutinized Companies (if required) certifying that the Respondent is not on any scrutinized companies list. All resulting contracts for $1 million or more shall be subject to termination by the City:

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021

Solicitation Number:

IFB 25/26-07

INVITATION FOR BID (IFB)

ONE-TIME PURCHASE

Due Date:

March 25, 2026

TITLE: MISCELLANEOUS UTILITY STRUCTURAL REPAIRS

1. In the event the successful Bidder vendor is put on a scrutinized companies lists enumerated in Section 287

2. 135, Florida Statutes, or

3. If the City determines that, the Bidder falsely certified to the City that the Bidder is not listed as a scrutinized company. Exceptions and additional penalties shall be set forth in Section 287.135, Florida Statutes.

G. Equal Employment Opportunities Except as otherwise provided under 41 C.F.R. Part 60, all contract the meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-1.3 must complete Section 00835 Equal employment Opportunity. It is the policy of the City of Sanford that it will not discriminate in employment and awarding of contracts on the basis of race, creed, color, gender, national origin, ethnicity, disability, and religion. It is also the policy of the City that its contractors/vendors not discriminate in employment and awarding of contracts on the basis of race, creed, color, gender, national origin, ethnicity, disability, and religion. Any City’s contractor found in violation of this policy will be placed on suspension from the City’s vendor list and prohibited from bidding on City’s goods and services until such time it has sufficiently instituted corrective actions to rectify the discriminatory practices.

H. Termination For Cause and Convenience All contracts in excess of $10,000 must address termination for cause and for convenience by the non-Federal entity, including the manner by which it will be effected and the basis for settlement. See 2 C.F.R. Part 200, Appendix II(B). This requirement applies to all Federal and State grant and cooperative agreement programs.

I. Consumer Price Index (when applicable). Revise All prices on the solicitation shall remain firm for the initial term of this Agreement which is one (

1) year with an option of one (1) year renewals with the extended term of this Agreement not to exceed five (5) years. Prior to the completion of each one (1) year term, the City may consider a price adjustment, if proposed by the Vendor no sooner than 60 days and no later than 45 days prior to the end of a term, based on Consumer Price Index (CPI) published by the U.S. Bureau of Labor Statistics which measures the average change in the prices paid for a market basket of goods and services. These items are purchased for consumption by the 2 groups covered by the All-Urban Consumers (CPI-U) index. The reference period from which changes in the CPI will be measured from the month that this Agreement took effect and shall relate to the region in which the City is located all as determined by the City’s Finance Director. An adjusted price shall be in effect unless and until later adjusted. The following formula illustrates the computation of a percent change: CPI for current period MINUS the CPI for previous period WHICH EQUALS index point change Divided BY the previous period CPI WHICH EQUALS a sum which is then multiplied by 100 WHICH EQUALS the percent change.

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Phone: 407.688.5028 or 5030 | Fax: 407.688.5021

Solicitation Number:

IFB 25/26-07

INVITATION FOR BID (IFB)

ONE-TIME PURCHASE

Due Date:

March 25, 2026

TITLE: MISCELLANEOUS UTILITY STRUCTURAL REPAIRS

SECTION 5: Section IV. Instructions to Bidders: Additional Instructions See Section 00200

A. Pre-Bid Conference.

A non-mandatory pre-bid meeting will be held on Wednesday, 03/04/2026 at 10:00AM Local Time at 300 N. Park Avenue Sanford, FL 32771 Commission Chambers Room followed by site visits to the facilities.

IMPORTANT NOTE: It is imperative that all Bidders have a clear understanding of the scope of services requirements. As such, the City reserves the right to change the non-mandatory pre-bid conference/to a mandatory pre-bid conference/or to schedule a pre-bid conference.

Therefore, in the event a mandatory pre-bid conference is required and/or subsequently scheduled, attendance will be a pre-requisite for a bid submittal; and bid submittals will only be accepted from those who are represented at a mandatory pre-bid conference. Attendance at the pre-bid conference will be evidenced by the Bidder’s/representative’s signature on the attendance roster. In the event of a mandatory pre-bid conference, the time, date, and location of the meeting will be noted in the released Addendum notifying such requirements. Please plan your travel time accordingly.

B. Legal Entity States and Authorized Signatory.

The Bidder must demonstrate that he/she/it is in good standing and authorized to conduct business in the State of Florida that the person signing this bid submittal is an Authorized Signatory on behalf of the Bidder to sign bid submittals, negotiate and agreements and related documents to which the Bidder will be duly bound. The Bidder must provide a printout of the status of the business whether sole proprietor, corporation, etcetera from the state of organization and its management personnel. In addition to the aforementioned documents, the Bidder must include necessary information to verify the individual signing this bid and or any contract document has been authorized to bind the corporation. Examples include:

Please be sure the bid is signed, properly witnessed, and sealed. Failure to do so may result in disqualification.

C. Proprietary Information.

1. In accordance with Chapter 119 Florida Statutes (Public Records Law); and except as it may be provided by other applicable State and Federal Law, all Bidders should be aware the Bid documents are public records. Bidders must identify specifically any information contained in the bid submittals which they consider confidential or proprietary which are assertion to be exempt from disclosure, citing the applicable exempting law.

2. A generic notation that information is “confidential” is not sufficient. Failure to provide the Purchasing Division with a detailed explanation and justification including statutory cites

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021

Solicitation Number:

IFB 25/26-07

INVITATION FOR BID (IFB)

ONE-TIME PURCHASE

Due Date:

March 25, 2026

TITLE: MISCELLANEOUS UTILITY STRUCTURAL REPAIRS

and specific reference to your bid submittal assertion what provisions, if any, you believe are exempt from disclosure, may result in all documents being subject to disclosure in accordance with Chapter 119, Florida Statutes.

D. Certification of Independent Price Determination.

By submission of a response, the Bidder certifies that in connection with this bid submittal:

1. The pricing associated with this bid submittal have been arrived at independently, without consultation, collusion, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other Bidder or with any competitor.

2. Unless otherwise required by law, the prices which have been quoted on this bid have not been knowingly disclosed by the Bidder, and will not knowingly be disclosed by the Bidder, prior to opening, directly or indirectly to any other Bidder or to any competitor.

3. No attempt has been made or shall be made by the Bidder to induce any other person or Bidder to submit or not submit a bid for the purpose of restricting competition.

E. Cost of Submittal.

A costs related to the submittals are an operational cost of the Bidder and shall not be passed on to, or be borne by the City. Any and all costs associated with the preparation of the bid will be the sole responsibility of the Bidder. The City shall bear no responsibility for any costs associated with the preparation of the bid including, but not limited to, any administrative or judicial proceedings resulting from the solicitation process.

F. Improper Identification and Timeliness.

The City is not responsible for the failure of a Bidder or the Bidder’s agent to submit responses in a timely manner or for a bid submittal that is not properly addressed or identified. Bid submittals by email, telephone or fax shall be rejected as non-responsive regardless of where it is received.

G. Ownership of Documents.

All documents resulting from this IFB solicitation shall become the sole property of the City. All bid submittals received from Bidders in response to the IFB solicitation will become the property of the City and will not be returned to Bidders. In the event of an award, all documentation produced as part of the Contract will become the exclusive property of the City.

H. Failure to Comply with Bid Instructions.

Failure to comply with any of the bid instructions in a manner prescribe herein or failure to adhere to the City’s purchasing policy and procedures may be grounds for disqualification of your bid submittal.

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021

Solicitation Number:

IFB 25/26-07

INVITATION FOR BID (IFB)

ONE-TIME PURCHASE

Due Date:

March 25, 2026

TITLE: MISCELLANEOUS UTILITY STRUCTURAL REPAIRS

Section V. Scope of Services

The City desires to procure a vendor to provide the following services:

1. Replace the North WRF Clarifier No. 2 Walkway

a. Demolish and Replace Existing Walkway

2. Replace the Main WTP Sodium Hypochlorite Tank Pad

a. Demolish and Replace the Existing Sodium Hypochlorite Tank Pad

Phone: 407.688.5028 or 5030 | Fax: 407.688.5021

Solicitation Number:

IFB 25/26-07

INVITATION FOR BID (IFB)

ONE-TIME PURCHASE

Due Date:

March 25, 2026

Section VI. Additional Terms

A. Most Favored Customer The City seeks and demands to be the most favored customer of each vendor who does business with the City. The most favored customer is a customer or category of customers that receives the best discounts from the vendor’s commercial price list when procuring quantities comparable to the City’s under similar terms and conditions. The vendor agrees to provide the City discounts from the vendor’s commercial price list that are equal to or greater than the vendor’s most favored customer is receiving.

The City will invoke the price reduction clause if the vendor violates its pricing/discount relationship with the City by offering a better discount or better pricing to another customer. The City shall request a price reduction from the date that the violation took place. The vendor will owe the City a discount proportionately equal to that given the most favored customer.

B. Public Emergencies It is hereby made a part of this proposal that before, during and after a public emergency, disaster, hurricane, tornado, flood, terrorism, acts of God, or other events of a similar nature, the City shall require a “first priority” for goods and services.