IFB_25_26-07_Non-Mandatory_Pre-Bid_Sign_In.pdf

This is a Non-Mandatory Pre-Bid Meeting Sign-In Sheet for Invitation for Bid (IFB) 25/26-07 issued by the City of Sanford, Florida Finance Department Purchasing Division for Miscellaneous Utility Structural Repairs. The meeting was held on March 12, 2026, at 11:00 A.M. at two locations: North Water Reclamation Facility (NWRE) at 1201 W Seminole Boulevard and Main Water Plant (MWP) at 3701 Country Club Road, Sanford, Florida 32771. The procurement involves two primary projects: replacement of the North WRF Clarifier No. 2 Walkway through demolition and reconstruction, and replacement of the Main WTP Sodium Hypochlorite Tank Pad through demolition and installation of a new 4,000 PSI concrete pad with protective lining and FRP ledger repairs. Sealed bids are due March 25, 2026, at 2:00 P.M. at the Purchasing Division, 300 N. Park Avenue Suite 243. The contractor must achieve Substantial Completion within 120 calendar days and Final Completion within 150 calendar days from issuance of the Notice to Proceed. Attendees at the pre-bid meeting included representatives from PWG Constructors, a Florida-based company with representative Vann Glin; Beachside Consulting Group with representative Bes Cran; and Auctus Consultants with representative Pike Cre.

The procurement requires bid security equal to 5 percent of the maximum bid price for projects exceeding $60,000 and 10 percent for projects under $60,000, with the selected contractor required to maintain performance and payment bonds equal to 100 percent of the contract price prior to commencing work. Contractors must demonstrate a minimum of ten consecutive years of verifiable experience servicing similar commercial accounts and be currently serving a minimum of five municipal accounts equal in size and scope to the project within the past seven years. Commercial general liability insurance with minimum limits of $2,000,000 general aggregate is required before work begins, with 5 percent retainage withheld from payments until final completion. The contract will be awarded to the lowest responsive and responsible bidder meeting minimum qualifications. The contractor assumes full responsibility for all labor, materials, equipment, tools, vehicles, permits, licenses, and proper disposal of demolition materials in accordance with local, state, and federal regulations. Work must comply with the 2023 Florida Building Code, ACI 318-19 for reinforced concrete, AISC structural steel specifications, and ASCE 7-22 wind design standards, with all work subject to independent testing laboratory verification and submission of shop drawings prior to procurement or installation.