IFB-25-046 - Final.pdf

Invitation for Bid #IFB-25-046 Page 1 of 45

Release Date

April 30, 2025

Solicitation Number

IFB-25-046

Solicitation Title

Services to be performed for

CONSTRUCTION OF WIDEFIELD COMMUNITY

PARK-CREWS GULCH REGIONAL TRAIL PHASE II

El Paso County - Department Public Works - Engineering Department

Responses will be received until 1:00 P.M., MT, Wednesday, May 28, 2025 Electronically through the Rocky Mountain E- Purchasing System

For additional information please contact Cody Walters Associate Procurement Specialist Email: CodyWalters@elpasoco.com 719-520-6593

Documents included in this package Invitation for Bid Cover Sheet Executive Summary Specifications Special Terms and Conditions General Terms and Conditions Response Submittal Requirements Attachments

The undersigned hereby affirms that (1) he/she is a duly authorized agent of the Contractor, (2) he/she has read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them, (3) that the offer is being submitted on behalf of the Contractor in accordance with any terms and conditions set forth in this document, and (4) that the Contractor will accept any awards made to it as a result of the offer submitted herein for a minimum of ninety calendar days following the date of submission. Offers must contain, in blue ink, a manual signature of an authorized agent of the Contractor or a verifiable electronic time and date stamped signature in the space provided on all appropriate signature lines in this solicitation. Typed names as signatures are not allowed.

PRINT OR TYPE YOUR INFORMATION

Company Name: _______________________________________ Fax: __________________________________________________

Address: ______________________________________________ City/State/Zip: __________________________________________

Contact Person: ________________________________________ Title: __________________________________________________

Email: ________________________________________________ Phone: ________________________________________________

Authorized Representative’s Signature: __________________________________________________ Date: _____________________

Printed Name: _________________________________________ Title: _________________________________________________

Email: ________________________________________________

Phone: ________________________________________________

El Paso County Contracts and Procurement

15 East Vermijo Avenue Colorado Springs, Colorado 80903

INVITATION FOR BID #IFB-25-046

COVER SHEET

mailto:CodyWalters@elpasoco.com

Invitation for Bid #IFB-25-046 Page 2 of 45

OFFICIAL SOLICITATION DOCUMENTS: El Paso County officially distributes solicitation documents through the Rocky Mountain E-Purchasing System and the County’s website. Copies of solicitations obtained from any other source are not considered official copies. Only those Contractors who obtain solicitation documents from the Rocky Mountain E-Purchasing System or El Paso County website will be in receipt of officially posted and relevant information regarding solicitations issued by El Paso County. The County cannot be held responsible for incorrect information, nor can it attest to the accuracy of information found on websites other than the Rocky Mountain E-Purchasing System or the County’s website.

PURPOSE OF SOLICITATION: El Paso County is soliciting bids from qualified, experienced, professional Contractors to furnish all materials, labor, and equipment necessary for Construction of the Widefield Community Park-Crews Gulch Regional Trail Phase II (“The Project”) which is to construct an eight (8) foot wide concrete trail on top of the existing crusher fine surface trail, install three (3) Americans with Disabilities Act (ADA)-compliant pedestrian concrete curb ramps along with crosswalk stripes on Widefield Boulevard. Other activities also include mobilization, traffic control, and temporary stormwater control measures.

All work is within El Paso County Parks and Widefield Boulevard Right of Way.

This project is funded through a federal U.S. Department of Housing and Urban Development Community Development Block Grant (CDBG). There will be El Paso County oversight of the project. There is no Colorado Department of Transportation (CDOT) oversight and the Project is NOT subject to Disadvantaged Business Enterprise (DBE) goal, but it is subject to Davis-Bacon requirements.

TERM OF CONTRACT: The awarded contract is a Working Day Contract. The services called for shall be completed within Forty-Five (45) Working Days. The contract term, based on the contract execution, contract extensions, and working days, is anticipated to begin on approximately June 15, 2025 and must be completed by September 1, 2025 and shall be defined in the Agreement. Construction Work shall commence, and the time count shall begin, upon receipt of the Notice to Proceed from the County’s Project Manager (PM). Notwithstanding, it shall be understood and agreed that any required warranty period, if applicable, which exceeds this term shall remain in full force for the duration of the warranty period.

NON-APPROPRIATION. Pursuant to C.R.S.§ 29-1-110, as amended, the financial obligations of the County as set forth herein after the current fiscal year are contingent upon funds for the purpose being appropriated, budgeted and otherwise available. The awarded agreement will automatically terminate on January 1st of the first fiscal year for which funds are not appropriated. The County shall give the Contractor written notice of such non-appropriation.

SCHEDULE OF ACTIVITIES: The following activities and dates tentatively outline the process to be used to solicit Contractor responses and to review each Contractor Response.

April 30, 2025 Release Invitation for Bid May 7, 2025 @ 10:00 am (on-site) RECOMMENDED Pre-Bid Meeting

May 13, 2025 @ 3:00 p.m. Deadline for Submitting Questions May 28, 2025 @ 1:00 p.m. Response Submission Deadline June 2025 Issue Notice of Intent to Award June 17, 2025 (estimated) Contract Award

INVITATION FOR BID # IFB-25-046

EXECUTIVE SUMMARY

Invitation for Bid #IFB-25-046 Page 3 of 45

PRE-BID MEETING: A pre-bid meeting will be held at the project site which is located at the southeast most end of Widefield Boulevard, where it terminates at the Widefield Community Park. A representative of the Contractor is encouraged to attend this meeting in order to become familiar with the Specifications.

EXAMINATION OF SITE IS RECOMMENDED: Prior to the submission of its Response, the Contractor is advised to visit the site of the proposed work and become familiar with any conditions which may, in any manner, affect the work to be done of affect the equipment, materials and/or labor required. The Contractor is also advised to carefully examine the requirements outlined in the drawings and Specifications. The County will provide any additional allowances to the Contractor based on the Contractor’s lack of knowledge of site conditions.

EXAMINATION OF CONTRACT DOCUMENTS IS RECOMMENDED The Contractor is advised to carefully examine the requirements outlined in the drawings and Specifications. It is not the intent of the specifications to cover each and every detail. Any problems that may arise must be promptly reported to the County and will be subject to the decision of the County. The bidder is expected to carefully examine the size and scope of the proposed work prior to submitting its bid. The Bidder certifies that it has examined the location of the proposed Work and is familiar with the drawings and the specifications and all contract documents related thereto, and the local conditions at the place where the Work is to be done. The Bidder should carefully check all the quantities and understand that the County will not be responsible for any errors or omissions on the part of the Bidder in making their bid.

RESPONSE TO QUESTIONS: Questions which arise during the Response preparation period regarding issues around this Solicitation, purchasing and/or award should be directed electronically, via the Rocky Mountain E- Purchasing system, to Cody Walters, Associate Procurement Specialist, Contracts and Procurement Division, El Paso County. The Contractor submitting the question(s) shall be responsible for ensuring that the question(s) is received by the date and time listed above in the Schedule of Activities for submitting the question(s).

ACCESSIBILITY COMPLIANCE: All non-confidential documents that may be subject to public requests under the Colorado Open Records Act (CORA) must comply with the Web Content Accessibility Guidelines (WCAG) 2.1 and the Americans with Disabilities Act (ADA). Vendors must ensure that their software, products, services, and documents are accessible. Additionally, vendors should include any Voluntary Product Accessibility Template (VPAT), Accessibility Conformance Report (ACR), or other Accessibility Statements relevant to their offerings.

Vendors have the option to provide a recording demonstrating conformance, test results, or an agreement to remediate their technology to meet accessibility standards.

REMAINDER OF PAGE LEFT INTENTIONALLY BLANK

Invitation for Bid #IFB-25-046 Page 4 of 45

El Paso County is soliciting bids from qualified, experienced, professional Contractors to furnish all materials, labor, and equipment necessary for the Construction of the Widefield Community Park-Crews Gulch Regional Trail Phase II project, which is to construct an eight (8) foot wide concrete trail on top of the existing crusher fine surface trail, install three (3) ADA-compliant pedestrian concrete curb ramps along with crosswalk stripes on Widefield Boulevard. Other activities also include mobilization, traffic control, and temporary stormwater control measures.

All work is within the El Paso County Parks and El Paso Count Widefield Blvd Right-of-Way.

This project is funded through a federal U.S. Department of Housing and Urban Development Community Development Block Grant (CDBG). There will be El Paso County oversight of the project. There is no CDOT oversight and the Project is NOT subject to DBE goal, but it is subject to Davis-Bacon requirements.

The County of El Paso, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (79 Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this solicitation, disadvantaged business enterprises (DBE) will be afforded full and fair opportunity to submit bids in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for any award.

The construction contract is a working day contract and construction shall be completed in forty-five (45) working days.

I. BACKGROUND

The project site is located in Widefield Community Park, paralleling Widefield Boulevard and east of its intersection with Harvard Street in El Paso County. The project site is also a part of the Crews Gulch Regional Trail system. The majority of Crews Gulch Regional Trail has been paved with Concrete in the past years. This Project will conclude the paving of the Crews Gulch Regional Trail, which will allow for enhanced safe pedestrian accessibility to Widefield Community Park from the surrounding neighborhoods.

II. REQUIRED DOCUMENTATION

Failure to provide required information may deem your submittal non-responsive. Submittals must contain, in blue ink, a manual signature of an authorized agent of the Contractor or a verifiable electronic time and date stamped signature in the space provided on all appropriate signature lines in this solicitation. Typed names as signatures are not allowed.

1. Contractor Information Form

2. Proprietary / Confidential Statement

3. Exhibit 1 – Exceptions Form

4. Exhibit 2 – Lobbying Certification

5. Exhibit 3 – Non-Collusion Affidavit

6. Exhibit 4 – Minimum Insurance Requirements

7. Exhibit 5 – Debarment Certification

8. Completed and signed Cover Sheet

9. Addendum(s) Acknowledgement, if applicable

10. Submission Form

11. Completed W9

12. Universal Entity Identifier (UEI) Number

13. Proof of SAM.gov eligibility (documentation of good standing)

INVITATION FOR BID #IFB-25-046

SUMMARY OF WORK / SPECIFICATIONS

Invitation for Bid #IFB-25-046 Page 5 of 45

14. Bid Bond

15. Bid Form - Contractor shall use the Bid Form attached to this IFB or as amended via addendum(s).

Other forms/formats will not be accepted.

16. Work Plan and Schedule - Schedules submitted for this bid shall assume a contract award per the

IFB Schedule of Activities. Contractor shall also include subcontractor names and work to be performed

17. Additional Attachments, if applicable

III. SCOPE OF WORK

The goal of this project is to provide continuation of the Crews Gulch Regional Trail system to Widefield Boulevard and enhanced safe pedestrian accessibility to Widefield Community Park from the surrounding neighborhoods. The Project will include construction of an eight (8) foot wide concrete trail on top of the existing crusher fine surface trail, installation of three (3) ADA-compliant pedestrian concrete curb ramps along with crosswalk stripes on Widefield Boulevard. Other activities also include mobilization, traffic control, and temporary stormwater control measures.

All work will be within El Paso County Parks and Widefield Boulevard Right of Way.

The Project requires close collaboration and/or coordination with affected utility provides during construction, which include but are not limited to: Cherokee Metropolitan District (water, sewer), City of Colorado Springs Utilities (gas, sewer), Stratus IQ (telephone, fiber), Verizon (fiber), and Mountain View Electric Association (electric), Century Link/Lumen (communication)

Construction Management (CM) services, inspections and materials testing for quality assurance will be provided by El Paso County.

A. TECHNICAL REQUIREMENTS

These bid specifications incorporate the documents entitled “STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION”, Colorado Department of Transportation, State of Colorado (2023), the “Pikes Peak Region Asphalt Paving Specifications” (version 6, March 28, 2022) and the “El Paso County Engineering Criteria Manual” (October 2020) as if physically attached and bound herein. The bid specification documents also incorporate the document entitled “COLORADO STANDARD PLANS, COLORADO DEPARTMENT OF TRANSPORTATION, M&S STANDARDS PLANS LIST” (July 31, 2019), as if physically attached and bound herein.

Each Bidder / Contractor shall be responsible for procuring sufficient copies of the Colorado Department of Transportation STANDARD SPECIFICATIONS”, the “COLORADO STANDARD PLANS - M&S STANDARDS”, and the “EL PASO COUNTY ENGINEERING CRITERIA MANUAL”, for use in proposing and construction of the Project.

The Colorado Department of Transportation Standard Specifications for Road and Bridge Construction, 2023, controls construction of this Project. The special provisions supplement the Standard Specifications and take precedence over the Standard Specifications and Construction Plans. When specifications or special provisions contain both English units and International System (SI) units, the {English} units apply and are the specification requirement. All methods of procedures, materials, control or work, materials, and basis of measurements not herein covered will comply with the Standard Specifications for Road and Bridge Construction, Department of Transportation, State of Colorado, 2023.

Asphalt materials and activities shall be in accordance with the “Pikes Peak Region Asphalt Paving Specifications”, Version 6, unless otherwise noted in the Project Special Provisions.

Construction signage shall follow the federal “MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES”, latest edition (MUTCD).

Invitation for Bid #IFB-25-046 Page 6 of 45

The El Paso County Engineering Criteria Manual and the Pikes Peak Region Asphalt Paving Specifications can be downloaded from: https://publicworks.elpasoco.com/policies-manuals/

B. PROJECT SPECIAL PROVISIONS

1. Concrete Trail (Eight Foot Wide) – Construct approximately one thousand two hundred twenty-five

(1,225) linear feet of eight foot (8’)-wide concrete trail. Concrete shall be five inches (5”) thick with four thousand five hundred (4,500) Pound Per Square Inch (PSI) strength on existing scarified, leveled, and compacted aggregate base course (existing crusher fines trail surfacing). Trail will tie into an existing bench/trash can pad located along the existing trail corridor, as well as the existing concrete trail in Widefield Community Park at the eastern terminus of Widefield Boulevard, which will require the removal and disposal of the existing transition end section. Concrete trail shall be ADA compliant, with grades not to exceed five percent (5%) longitudinal slope and one and a half percent (1.5%) cross slope. Aggregate base course material may be sourced from the decommissioned sections of the existing Crews Gulch Regional Trail. See Trail Plan Details for additional information.

2. Pedestrian Intersection Ramps – Construct three new six foot (6’)-wide concrete pedestrian intersection ramps at Harvard Street, Ithica Street, and Kilgore Street, as shown and outlined in the Trail Plan Details. Intersection ramps will meet all latest ADA requirements as outlined in the El Paso County Engineering Criteria Manual and will include twenty-four inch (24”) detectable warning areas with truncated domes. Concrete shall be five inches (5”) thick with four thousand five hundred (4,500) PSI strength concrete on relocated, leveled, and compacted aggregate base course. Base course material may be sourced from the decommissioned section of existing eight-foot (8’) Crews Gulch Regional Trail.

3. Pedestrian Street Crossings – Construct three pedestrian street crossings to include new striping and signage at Harvard Street, Ithica Street, and Kilgore Street. Stripping and signage shall be in accordance with the current Manual for Uniform Traffic Control Devices (MUTCD) and El Paso County Engineering Criteria Manual. All signs shall be of new single-sheet aluminum with reflective coating. Longitudinal line pavement markings shall be in conformance with CDOT Standard Specifications Section 627 Pavement Marking and CDOT Standard Plan, S-627-1 Pavement Markings.

4. Bench Pad Connection – Utilizing Trail Plan Detail 2/C-3, connect new eight foot (8’) wide concrete trail to the existing concrete bench and trash can pad located on the south side of the existing crusher fine trail. Concrete shall follow the same specifications as the trail.

5. Site Reclamation – All disturbed areas shall be prepped, leveled, and revegetated with native seed, as well as erosion control blankets where slopes deem it necessary. Hydroseeding with an approved seed mix may be an acceptable alternative in areas with minimum slopes.

C. CONTRACTOR MANDATORY REQUIREMENTS:

Contractors submitting bids in reference to this Invitation for Bid are required to have a minimum of five (5) years of experience related to concrete paving work and must have worked on at least three (3) projects of similar characteristics and scope in the past five (5) years. The contractor must provide documentation of project experience meeting this requirement in their bid.

D. CONTRACTOR RESPONSIBILITIES

The successful Contractor shall:

• be considered and shall remain an independent Contractor throughout the term of any contract awarded pursuant to this Solicitation.

https://publicworks.elpasoco.com/policies-manuals/ https://publicworks.elpasoco.com/policies-manuals/

Invitation for Bid #IFB-25-046 Page 7 of 45

• be solely responsible for scheduling and coordinating work of the subcontractor, suppliers, and other individuals or entities performing or furnishing any of the work under direct or indirect contract with the successful Contractor.

• provide and assume full responsibility for all services, materials, equipment, labor, transportation, and incidentals necessary for performance, start up, and completion of the services outlined in this Solicitation.

1. Project Management: The Contractor shall identify a Project Manager who will work directly for and support the County Project Manager in the management and administration of the Project. The Contractor’s Project Manager shall be responsive daily Monday through Friday for the duration of the Project. The Contractor shall also identify an Assistant Project Manager capable of filling in for the Project Manager in the event that the Project Manager is not available due to travel, illness, or other event that will be longer than one week in length. The County Project Manager will be the primary point of contact for the County, however daily coordination and communications shall occur between the Contractor and the Project Inspector.

Schedules: Provide a baseline schedule broken out by tasks for work, availability of materials, equipment & labor, etc. to maximize construction efficiency. Schedules shall include start date, key tasks, project milestones, phasing, completion date etc. and shall be as comprehensive as practicable.

The Contractor shall also provide a three (3) week lookahead at least three (3) days before the weekly progress meetings.

e-Builder: The County recently brought online Trimble e-Builder software platform for project management and administration. The County will provide access and request the awarded contractor to conduct Project operations, outlined by the County’s Project Manager, utilizing e-Builder platform.

2. Invoicing: The Contractor shall be responsible for invoicing the County. Invoices shall not reference more than one contract or purchase order. Invoices may not be submitted more frequently than once a month, and payment is Net Forty-Five (45) after receipt of invoice and ALL required backup documentation. The Contractor shall submit all listed information/documents/forms with their invoice. The Contractor shall submit invoices which shall contain, at a minimum, the following detailed information:

• Contract #

• Issued Purchase Order #

• Invoice #

• Invoice date

• Timeframe covered by Invoice

• Type and amount of labor and materials used for Invoice time period

• Dollar amount in unit price, extended price, and total value of Invoice

• Invoice shall be signed by Contractor

• Certified payroll

• Updated and accurate baseline schedule

The County reserves the right to withhold / delay payment until all required information and paperwork are submitted.

3. Superintendent: The successful Contractor shall employ a competent superintendent who shall be the primary representative for the Contractor and all communications given to, and all decisions made by, the superintendent shall be binding to the Contractor. Notwithstanding, the superintendent shall be, always, an employee of the Contractor under its sole direction and not an employee or agent of the County.

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4. Pre-Construction Conference: Prior to work commencing on the Project, a Pre-Construction Conference will be held at the project site which is located at the southeast most end of Widefield Boulevard, where it terminates at the Widefield Community Park. It is anticipated that the Notice to Proceed shall be issued by the Contracts & Procurement Division prior to the date of the Pre- Construction Conference.

5. Legal Relations & Responsibility to The Public: The Contractor shall keep fully informed of all Federal, State, and Local laws, ordinances, and regulations and all orders and decree of Bodies or tribunals having any jurisdiction or authority, which may in any manner affect those engaged or employed on the Work or which in any way affect the conduct of Work, or Contractor’s ability to perform the Work. Contractor shall always observe and comply with such laws, ordinances, regulations, orders, and decrees, and shall protect and indemnify the County of El Paso, and their representatives, to include employees, agents, consultants, and subcontractors of each, against any claim or liability arising from or based on the violations of any such law, ordinance, regulations, order, or decree, whether by itself or its employees.

6. Construction Requirements: After Work has started under a contract award, the Contractor shall maintain a sufficient work force, machinery, and materials, on site always to ensure a smooth progression of Work and a timely completion of the Project within the allotted time. Contractors shall be required to maintain rigid control of all materials, which must comply with the specifications as stated.

Contractor shall assure that Work is not done, nor equipment parked, in areas outside the construction boundaries.

7. Surveying: All surveys for the project shall be provided by the Contractor.

8. Character of Workers, Methods, & Equipment: The Contractor shall always employ sufficient labor and equipment to properly perform the Work per this solicitation. All workers shall have sufficient skill and experience to properly perform the Work assigned them. All equipment which is proposed to be used on the Work, shall be of sufficient size and in such mechanical conditions as to meet the requirement of the Work. If in the opinion of the El Paso County Engineer, employees and/or a certain type of equipment are not producing the Work required by the contract, the Contractor shall discontinue the use of said employees and/or equipment, when notified in writing.

9. Load Restrictions & Truck Routes: Haul routes shall be planned, prior to bidding, observing load limits on bridges or roadways, existing roadway conditions, and Federal, State, and Local governmental regulations regarding truck traffic and truck routes. The Contractor shall comply with all legal load restrictions in hauling of materials on public roads.

10. Traffic Control: Complete directional shutdown of traffic flow will not be anticipated. Contractor shall provide traffic control on all roadways within and surrounding the Project area in accordance with an approved Method of Handling Traffic (MHT) for each phase of construction as outline in the Project Special Provisions. The Contractor shall provide traffic control for all work within the project limits, including utility installations and relocations.

11. Inspections: Quality control (QC), including but not limited to, materials testing is the

Contractor’s responsibility: El Paso County (EPC) or its consultant shall provide Construction Management (CM) services and will conduct materials testing for quality assurance (QA). Any QA testing performed by EPC, or their consultant does not relieve the Contractor of their QC testing responsibilities.

12. As-Built Plans: The Contractor, in coordination with EPC and its CM consultant shall keep a detailed marked-up plan set which records all changes to the construction plans. The Contractor shall turn over the marked-up plan set to the County at the end of the project or upon request by the County.

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13. Utilities: The Contractor shall coordinate all utility removals, resets, adjustments, or other work as necessary to construct the Project and maintain utility service with each affected utility company. The Work shall require full cooperation between the Contractor and the utility companies. Utility relocations during construction may be required. The Contractor shall be responsible for coordinating the utility relocates to ensure that no delays or required rework occurs because of the utility relocations. The Contractor and its subcontractors shall not interfere or hinder the progress or completion of the work being performed by the utility providers and their contractors and consultants at or near the site.

14. Public Relation Services: The Contractor shall identify a Public Relations Officer (PRO) for this

Project, conforming to the Revisions to Section 626 as identified in the Project Special Provisions, who will support the County in outreach and communications for the Project.

15. The Contractor shall be required to maintain rigid control of all materials which must comply with the specifications as stated. All materials not conforming to the requirements of the specifications at the time they are used shall be considered unacceptable.

16. Upon failure on the part of the Contractor to comply with any order of the County Engineer made under the provisions of this article, the County Engineer will have authority to cause unacceptable work to be remedied or removed and replaced, and unauthorized work to be removed, and to deduct the costs from any monies due or to become due to the Contractor.

E. RETAINAGE, PAYMENT, AND ACCEPTANCE

1. Partial payment will be made no more frequently than once a month, for Work satisfactorily completed, and accepted by the County Engineer, as the Work progresses. Said payments will be based upon an invoice submitted by the Contractor, and if necessary, a written estimate prepared by the County’s Inspector of the value of Work performed and materials furnished and placed in accordance with the contract. The County shall retain five percent (5%) of the amount estimated as payable, exclusive of mobilization and payments for materials on hand, to a maximum of five percent (5%) of the original contract amount, until successful completion and acceptance by the County of the entire contracted Work. The County Project Manager will approve and process payment requests. Then the balance less all previous payments shall be paid after an appropriate Notice of Final Payment has been published by the County Contracts & Procurement Division.

2. The County reserves the right to not approve payment wherein the service claimed on the invoice is not, in the County’s sole opinion, satisfactory or cannot be adequately verified by the County. If the County must supply services and/or contract with another Contractor for the services contracted hereunder, due to Contractor’s inability to perform as required, the cost will be charged back to the Contractor.

3. Upon notice from the Contractor of presumptive completion of the entire contracted Work, the County

Project Manager will inspect. If all the Work provided per the contract is found to have been satisfactorily completed, the County Engineer will make final acceptance and shall notify the Contractor in writing of this acceptance. The Department of Public Works will submit a Notice of Substantial Completion to the Contracts & Procurement Division, from which a Notice of Final Payment will be published by Contracts & Procurement. Retainage cannot be released nor is final payment made prior to the release date listed in the Notice of Final Payment.

4. Final payment will be made after the Contractor has indicated in writing its acceptance of such final payment as full and complete, has released El Paso County from all claims arising from the prosecution of all Work under the contract, and after Notice of Final Payment has been published by the County Contracts & Procurement Division.

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IV. RESPONSE FORMAT

Failure to respond in the required format or failure to provide required information may deem your submittal non-responsive.

To facilitate an effective review process, responses must be submitted on 8.5” x 11” paper, with a minimum font of 10, and all pages should be numbered in the following manner: page ____ or ____ pages, with a maximum of seventy-five (75) pages. All acronyms in the response must be defined.

Attachments/Exhibits included in this solicitation, that require signature and/or are a required document to be returned with your Responses shall be included as an exhibit to your Responses and will not be included in the page limit. Requested items in the appendices will not be included in the page limit. Schedules may be submitted on 11" x 17" sheets and are counted as one page.

Submittals should be prepared simply and economically providing a straightforward, concise description of the Contractor’s ability to perform the requirements of this Solicitation.

ELECTRONIC SUBMISSION OF OFFERS: El Paso County will only accept electronic bid Responses submitted through the Rocky Mountain E-Purchasing system. A Submittal Log will be posted after the County has had an opportunity to review and verify the submittals offered to the County.

The original Offer must be received before the due date and time through an electronic package transmitted through the Rocky Mountain E-Purchasing system. The Contractor is responsible for ensuring its Response is posted by the due date and time outlined in the solicitation document.

If the submittal arrives late and/or is not uploaded in its entirety, it will not be included in the electronic lockbox.

The Solicitation Opening for IFB-25-046 will take place VIA TELECONFERENCE utilizing the call-in information below:

Participant-guest login:

1. Dial access number: 1-719-520-7660

2. Enter the participant-guest pass code: 51488#

3. Attendee access code: 1234#

Proposers are NOT required to participate. No in-person entry to our building will be permitted.

To enable the County to conduct a uniform review of the information submitted in response to this Solicitation, Contractors must address the following information, numbered to directly correspond with the number of the Table of Contents section of the submitted Response. The County reserves the right to reject submittals that do not follow the required format. Include concise, complete information which will demonstrate that your firm is uniquely qualified to provide the products and services specified in this Solicitation.

ALL signatures on required documents must be in blue ink or a verifiable electronic time and date stamped signature in ONE PDF document.

1. Provide response without reference to El Paso County logo or company logo in one PDF document

2. Submit response in a tab format that follows a clearly outlined Table of Contents that identifies all material and attachments that comprise your response by section and by page number. I.e. – Required Documentation section, Evaluation Criteria section, etc. as outlined on the Response Submittal Requirements page.

3. Cover Letter, one-page limit. Submit a Cover Letter on official business letterhead that:

a. Positively states your willingness to comply with all work requirements and other terms and conditions as specified in this Solicitation.

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b. Provides, in brief concise terms, a summation of your submittal and identifies the points that make your firm uniquely qualified for this project.

c. Is signed by an Authorized Representative of your firm who has the authority to commit to the proposed work.

4. Provide documentation that satisfies the Required Document Requirements

5. Provide documentation that satisfies the criteria to be reviewed

6. Provide the completed and signed Cover Sheet

7. Addendum(s) Acknowledgement, if applicable

8. Submission Form

9. Bid Form

10. Bid Bond

11. Work Plan and Schedule shall:

a. Be broken out by tasks for work, availability of materials, equipment and labor, etc. to maximize construction efficiency,

b. Include start date, key tasks, project milestones, phasing, completion date, etc.,

c. Be as comprehensive as practicable,

d. Assume a Contract Award per the IFB Schedule of Activities.

e. If the schedule does not meet all of the qualifications stated herein, the bid will be considered non-responsive.

f. include subcontractor names and work to be performed

12. Completed W9

13. Universal Entity Identifier (UEI) Number

14. Additional Attachments, if applicable

15. Proof of SAM.gov eligibility (documentation of good standing)

V. ATTACHMENTS:

1. Crews Gulch Regional Trail Phase II Project-Location Map

2. Crews Gulch Regional Trail Phase II Project-Signed Plan

3. Crews Gulch Regional Trail Phase II Project-Bid Form

4. Crews Gulch Regional Trail Phase II Project- BC Testing Frequencies

5. Subcontractor Periodic Payment Confirmation

6. HUD Form 4010

7. HUD-Form-92554M

8. SAM-HWY-CO2025008-SC-Counties-Mod-01-03-25

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1. METHOD OF AWARD – AGGREGATE: It is the intent of the County to award this Solicitation to the responsive, responsible Contractor who offers all items and whose pricing offers the lowest cost when all items are added in the aggregate and whose Offer will be most advantageous to the County. Notwithstanding, the County reserves the right to alter this method of award if such alteration results in cost savings to the County.

A recommendation for award based on the lowest bid must be made if that bid meets all the specifications as outlined in the IFB, with no exceptions. If the lowest bidder takes exception(s) to the specifications— but is within tolerance and meets the form, fit, and function of the services required, and all other IFB requirements—it is considered the low bid and should be recommended for award.

However, the lowest-dollar bidder is not required to be recommended for award if it:

• Does not meet all the specifications as outlined in the IFB.

• Takes exception to any of the specifications that is not acceptable (as defined above).

• Cannot meet acceptable service requirements.

• Has additional costs that make the overall total cost higher than the next low bid.

• Has past documented history by the requesting department/office, by reference(s) or in the Contracts and

Procurement Division file of poor quality, delivery or other information that would affect the operation of the requesting department/office.

The award of the bid will be made to the responsible Contractor who submits the lowest dollar responsive bid for all bid items combined in accordance with State and Federal requirements.

2. POST AWARD MEETING: The Contractor may be required to attend a post-award meeting with the County to discuss the terms and conditions of the contract. This meeting will be coordinated by the Contracts and Procurement Division.

3. PRICE OFFERS SHALL BE FIXED AND FIRM: The prices offered by the Contractor shall remain fixed and firm. No changes in the Response shall be allowed after the date and time of the Solicitation opening due to an error by the Contractor. Responses may not be withdrawn after the time and date set for the Solicitation opening for a period of ninety calendar days.

4. BID GUARANTY: All Responses shall be accompanied by a Bid Guaranty in the form of a Certified Check, Cashier's Check or Bid Bond, made payable to EL PASO COUNTY, in the amount that represents 5% of the total base price. The Bid Guaranty shall be made payable to the County and shall be conditioned upon the successful Contractor submitting a specified performance bond within ten (10) calendar days following written notice of award. Any Response which is not accompanied by a Bid Guaranty shall be considered non-responsive and ineligible for award. In the event the selected Contractor fails or refuses to submit the performance bond within the time stated, the Bid Guaranty/Security submitted with the Response will be forfeited as liquidated damages because of such failure or default. The bid guarantees will be returned after the opening of Responses to all except the three lowest responsible, responsive Contractors and the remaining guarantees shall be returned to these Contractors after the contract with the selected Contractor (s) is executed.

SPECIAL TERMS AND CONDITIONS

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5. PERFORMANCE BOND: The Contractor to whom a contingent award is made shall duly execute and deliver a Performance and Payment Bond to the County in an amount that represents 100% of the price offered by the Contractor. The Contractor may deliver multiple bonds in lieu of a single bond, provided the total amount of these bonds equals the amount specified above. The bond shall be delivered to the County's Contracts and Procurement Division within ten calendar days after a Notice of Contingent Award is given to the Contractor, either verbally or in writing. If the Contractor fails to deliver the bond within this specified time frame, including any extensions which may be granted by the County, the County shall declare the Contractor in default of the contractual terms and conditions and the Contractor shall surrender its Bid Bond. In lieu of a Performance and Payment Bond, the County will accept a cash bond in the form of a certified cashier's check made payable to El Paso County.

6. PROOF OF REGISTRATION WITH THE COLORADO SECRETARY OF STATE: Successful Contractors that are corporations or limited liability companies will be required to furnish a Certificate of Good Standing from the Colorado Secretary of State’s Office, as proof that they are properly registered to do business in the State of Colorado, prior to finalization of award.

7. LOBBYING PROHIBITED: Contractors are prohibited from directly or indirectly communicating with members of the Board of County Commissioners regarding their qualifications or any other matter related to the eventual award of a contract for the goods and/or services requested in this Solicitation. Contractors are prohibited from contacting County employees or evaluation committee members regarding their qualifications or the award of a contract unless in response to an inquiry from an employee or committee member as part of the formal evaluation process outlined in the Solicitation. Any violation of these provisions will result in the Contractor’s immediate disqualification from the selection process.

8. CONFLICTS WITHIN THE CONTRACT DOCUMENTS: In the event that conflicts exist within the Contract Documents, the policies stated in the following paragraphs govern: A. Project Special Provisions (PSP) shall supersede Construction Plans (Plans), and Plans shall supersede IFB Specifications (Specifications). B.

Addenda shall supersede all other Contract Documents to the extent specified. Subsequent addenda shall supersede prior addenda only to the extent specified.

The Plans, PSP and Specifications are intended to agree and be mutually explanatory and shall be accepted and used as a whole and not separately. Should any item be omitted from the Plans, PSP or Specifications as specified, it shall be implied that such omissions are contained in all three as necessary for the proper construction of the work herein specified. Should any error or disagreement between the three exist or appear to exist, the Contractor shall not avail itself of such manifestly unintentional error or omission but must have same explained or adjusted by the County's project manager before proceeding with the work in question.

9. ELIGIBILITY OF CONTRACTORS: Bids will only be considered from Contractors which are engaged in the business of performing services as described in this Solicitation. The Contractors must be able to produce evidence that they have an established satisfactory record of performance for a reasonable period of time and have sufficient financial support, equipment, and organization to ensure that they can satisfactorily execute the services if awarded a contract. The term equipment and organization as used herein shall be construed to mean a fully equipped and well-established company in line with the best business practices in the industry and as determined by the proper authorities of the County. The County reserves the right, before awarding the contract, to require a Contractor to submit such evidence of its qualifications as it may deem necessary and may consider any evidence available to it (including, but not limited to, the financial, technical, and other qualifications and abilities of the Contractor, including past performance and experience with the County) in making the award in the best interest of the County.

10. CONSIGNMENT OF CONTRACT NOT ALLOWED: No part of this contract can be consigned to another

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11. SUBCONTRACTORS OF WORK SHALL BE IDENTIFIED: As part of its Response, the Contractor shall be required to identify any and all sub-contractors that will be used in the performance of the contract resulting from this Solicitation. The Contractor shall also identify the capabilities, experience, and portion of the work to be performed by the subcontractor(s). The competency of the subcontractor(s) with respect to skill, responsibility and business standing shall be considered by the County when making the award in the best interest of the County.

12. CURRENT PERMITS REQUIRED: Contractor must obtain and pay for all required permits, licenses, inspection fees, etc., and will comply with all laws, ordinances, and regulations associated with construction of the Project.

These include but are not limited to Colorado Department of Public Health (CDPHE) permit, Erosion and Stormwater Quality Control Permit (ESQCP), Dewatering Permit (as needed), and Right of Way (ROW) permits (fees are waived). A special use permit may be needed for traveling under Mesa Ridge Parkway. Damages, penalties and/or fines imposed by the County on the Contractor for failure to obtain required permits, licenses, certificates or pay fees shall be borne by the Contractor. The Contractor shall enclose a current copy of their applicable permits, licenses, and certificates with their Response.

13. LABOR, MATERIALS AND EQUIPMENT TO BE SUPPLIED BY THE CONTRACTOR: Unless otherwise provided in this Solicitation, the Contractor shall furnish all labor, materials, and equipment necessary for satisfactory contract performance. When not specifically identified in this Solicitation, such materials and equipment shall be of a suitable type and grade for the intended purpose.

14. ACCIDENT PREVENTION: The Contractor shall be required to take safety precautions in an effort to protect persons and property. All Contractors, Contractors and sub-Contractors shall conform to all OSHA, State and County regulations while performing under the terms and conditions of the awarded contract. Any fines levied by the above-mentioned authorities because of inadequate compliance with these requirements shall be borne solely by the Contractor which is responsible for same.

15. DEFICIENCIES IN WORK TO BE CORRECTED BY CONTRACTOR: The successful Contractor shall promptly correct all deficiencies in service and/or any work that fails to conform to the Contract Documents. All corrections shall be made immediately after such deficiencies and/or non-conformances are verbally reported to the Contractor by the County's Project Manager. The Contractor shall bear all costs of correcting such rejected work. If the Contractor fails to correct the work within the period specified in this Solicitation, the County reserves the right to place the Contractor in default of its contractual obligations, obtain the services of another Contractor and charge the Contractor for these costs, either through a deduction from the final payment over to the Contractor or through invoicing.

16. LIQUIDATED DAMAGES FOR INCOMPLETE PROJECTS: If required, Liquidated Damages shall be invoked as specified in the “STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION”, Colorado Department of Transportation, State of Colorado (2023).

17. COMPLETION OF WORK: The Contractor shall adhere to the timeline and milestones provided in its Response in which it will commit to perform the work and/or service. All work shall be performed in accordance with good commercial practice and the timeline and milestones shall be adhered to by the successful Contractor, except in such cases where the timeline will be delayed due to acts of God, strikes, or other causes beyond the control of the Contractor. In these cases, the Contractor shall notify the County of the delays in advance of the original timeline so that a revised timeline can be negotiated. Should the Contractor to whom the contract is awarded fail to complete the work within the timeline as stated in its Response or as subsequently approved, it is hereby agreed and understood that the County reserves the right to cancel the contract with the Contractor and to secure the services of another Contractor to complete the work. If the County exercises this right, the County shall be responsible for reimbursing the Contractor for work which was completed and found acceptable to the County in accordance with the Specifications. In addition, the County may, at its sole discretion, request payment from the Contractor, through an invoice or credit memo, for any additional costs over and beyond the original price which were incurred by the County as a result of having to secure the services of another

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18. METHOD OF PAYMENT: The successful Contractors shall submit monthly invoices. These invoices shall be submitted to the County's Project Manager.

19. SALES TAX: The County is exempt from paying State or Local Sales Taxes. Contractors should be aware of CONTRACTOR APPLICATION FOR EXEMPTION CERTIFICATE Pursuant to Statute Section 39- 26.708(1)(a)(XIX) sales tax exemption for construction and building materials. State tax I.D. # 09-803308-0000, Federal tax I.D. # 84-6000764.

20. FEDERAL FUNDING: This project will be funded, in whole or in part, with an award of federal funds. The Contractor shall comply with the following:

Federal Compliance - Contractor shall comply with all applicable federal laws, regulations, and requirements.

These include but are not limited to compliance with the following laws and regulations:

1) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). If this Agreement is in excess of $100,000 and involves the employment or mechanics or laborers, Contractor must comply with provisions of 40 U.S.C. 3702, as supplemented by Department of Labor regulations (29 CFR Part 5).

2) Rights to Inventions Made Under a Contract or Agreement. If this Agreement is an agreement with a small business firm or nonprofit organization for…