IFB 016_24 Addendum 1_docx.pdf
PDF 311 KB Posted
- Attached to
- IFB 016-24 Bread
- Solicitation number
- PE-63110-NONST-2024-000000028
- Issued by
- Clayton County, Georgia
About this file
This document is an Addendum to IFB 016-24 Bread, a solicitation issued by the Clayton County Public Schools (CCPS) in Georgia. The addendum provides clarification on the procurement process, including responses to questions received, the pre-bid conference details, and a revised bid cost form. The solicitation is for the provision of various bread products, including white wheat, whole wheat, hamburger buns, hotdog buns, and deli/hoagie rolls, with estimated quantities ranging from 500 to 130,000 trays. Responses are due by 3:00 PM EST on April 24, 2024, and all questions must be submitted by April 10, 2024. The pre-bid conference was held on March 28, 2024, and the addendum provides the attendee list and agenda.
The revised bid cost form includes additional columns for the number of packs per tray, slices of bread or buns per pack/unit, and the number of units per pack/loaf. Pricing must be provided on a per-tray, pack, or loaf basis, and all costs must be inclusive, F.O.B. Destination. The District will not be responsible for any charges not included on the bid cost form.
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Text version
Clayton County Public Schools Division of Business Services
1058 Fifth Avenue• Jonesboro, Georgia 30236 • (770) 473-2700
DR. ANTHONY W. SMITH
Superintendent of Schools/CEO
RAMONA BIVINS
Chief Financial Officer
ADDENDUM # 1
IFB 016-24 Bread
Solicitation Released: March 20, 2024
Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.
1. Clayton County Public Schools (CCPS) has received questions pertaining to this
IFB. The questions and their resulting answers are attached hereto.
2. The Pre-Bid Conference Agenda and Sign-in Sheet pertaining to this IFB are attached hereto as Exhibit 1.
3. CCPS has replaced the Bid Cost Form in its entirety to add State Number of
Units Per Pack/Loaf column. The Revised Bid Cost Form is attached hereto as Exhibit 2.
Drexal Paulk, MBA, CPM, CPPO, CPPB Issue Date Director of Purchasing
ACKNOWLEDGEMENT
This sheet must be completed, signed, and returned with any bid to acknowledge receipt of this Addendum.
Failure to do so may result in the rejection of any bid submitted.
The above addendum is hereby acknowledged:
Signature
Title
Company Name
Date
4/15/2024 | 1:32:23 PM EDT
EXHIBIT 1
IFB 016-24
BREAD
PRE-BID CONFERENCE
THURSDAY, MARCH 28, 2024 AT 10:00 A.M.
Join Zoom Meeting
IFB 016-24 Bread Pre-Bid Conference
Meeting ID: 983 0776 8333
Passcode: 017791
One tap mobile
+4703812552,98307768333# US (Atlanta)
Clayton County Public Schools Purchasing Department
1098 Fifth Avenue Jonesboro, GA 30236
Agenda
1. Opening Remarks Rose Tookes Purchasing Buyer
Introduction of CCPS Staff Purpose of the Meeting Procurement Process Required Forms Submission of Written Questions
2. Overview and Scope of Work Ingrid Farahdel
Coordinator, School Nutrition Imarr Mack School Nutrition, Procurement Specialist
3. Questions and Answers Ingrid Farahdel
Imarr Mack
4. Conclusion and Adjournment Rose Tookes
Responses to this IFB will be received by Clayton County Public Schools (CCPS), Purchasing Department, 1098 Fifth Avenue, Jonesboro, Georgia, 30236 until 3:00 P.M., Eastern Standard Time (EST) on Wednesday, April 24, 2024.
All questions or inquiries pertaining to the project are due no later than 3:00 p.m. on Wednesday, April 10, 2024. Submit questions to: purchasing@clayton.k12.ga.us . All replies will be made in writing via addendum to the CCPS website. Oral responses are not authoritative. It shall be the responsibility of each Bidder to monitor the website and obtain a copy of any addendum issued for this IFB.
mailto:purchasing@clayton.k12.ga.us
Bread
Thursday, March 28, 2024 at 10:00 A.M.
Name Title Company Name Contact Information
Imarr Mack School Nutrition Specialist CCPS NA
Rose Tookes
Purchasing Buyer
CCPS
(770) 473-2700, X700303
BREAD
Thursday, March 28, 2024 at 10:00 A.M.
Clayton County Public Schools
1098 Fifth Avenue Jonesboro, GA 30236
Questions
Please print your question (s) below. Any question not answered today will be answered by addendum as stated below*
Name: Title:
Company/Firm:
Email Address:
*Attendees will be permitted to ask questions during the pre-bid conference, however, any oral responses to questions are not authoritative and may not be relied upon for any matter. It shall be the responsibility of each Bidder to monitor the CCPS website and obtain a copy of any addendum issued for this IFB. Please do not contact the end user department for questions.
QUESTION 1: I have a question on bid sheet. I noticed it is asking packs per tray and price per tray where we will bid by pack/loaf as a unit. How do we go about entering trays or do we just put 1 tray for each unit?
ANSWER 1 See attached the Revised Bid Cost Form, Exhibit 2.
EXHIBIT 2
IFB 016-24 BREAD
REVISED BID COST FORM
Bidder will provide bread as listed in this IFB and on the Bid Cost Form for the Total Cost as stated below. All costs listed on the Bid Cost Form are inclusive, F.O.B. Destination. The District will not be responsible for charges that are not included on this Bid Cost Form.
ITEM NO.
DESCRIPTION
UNIT OF
ISSUE
ESTIMATED
QUANTITY
PACK SIZE
STATE NUMBER OF
PACKS PER TRAY
SLICES OF BREAD OR
BUNS PER PACK OR UNIT
UNITS PER PACK/LOAF
UNIT PRICE
(PER TRAY, PACK OR LOAF)
TOTAL PRICE
(PER TRAY, PACK OR LOAF)
Loaves, White Wheat, 51% or higher
Whole Grain White, 30% or higher
TRAY
5,500
0.00
2 Loaves, Whole Wheat
2,000
Hamburger Buns, Whole Grain White, 51% or higher in Whole
Grain, Plain, 4"
130,000
Hotdog Buns, Whole Grain White, 51% or higher in Whole
Grain, Top-sliced or Side- sliced, Regular, bulk preferred
13,000
5 Buns, Hamburger, Whole Wheat, Bulk Pack, sliced
Deli Rolls, Whole grain, 51% or higher
State Pack Size, bulk preferred
Hoagie Rolls, Whole grain, State Pack Size, bulk preferred
| ADDENDUM # 1 |
| ACKNOWLEDGEMENT |
| IFB 016-24 BREAD |
| Clayton County Public Schools Purchasing Department |
| IFB 016-24 |
| PRE-BID CONFERENCE |
| Clayton County Public Schools 1098 Fifth Avenue |
| 2024-04-15T10:32:23-0700 | |
| Digitally verifiable PDF exported from www.docusign.com |
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