IFB 009_25 Addendum 1_ Musical Equipment_ La.pdf

ADDENDUM # 1

IFB 009-25 Musical Equipment, Labs and Sound Systems Released: September 12, 2024

Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.

1. Clayton County Public Schools (CCPS) has received questions pertaining to this IFB. The questions and their resulting answers are attached hereto.

2. The Pre-Bid Conference Agenda and Sign-in Sheet pertaining to this IFB are attached hereto as Exhibit 1.

3. CCPS has replaced the Submission of Response, Page 8, in its entirety for this IFB. The revised Submission of Response, Page 8, is attached hereto as Attachment 1.

Drexal Paulk, MBA, CPM, CPPO, CPPB Issue Date Director, Department of Purchasing

ACKNOWLEDGEMENT

This sheet must be completed, signed, and returned with any bid to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any bid submitted.

The above addendum is hereby acknowledged:

Signature

Title

Company Name

Date

10/2/2024 | 11:04:20 AM EDT

QUESTION 1: Could you please specify your definition of installation cost versus unit cost?

ANSWER 1a The installation cost is the amount that CCPS will pay for installing each of the line items on the Bid Cost Form.

ANSWER 1b The unit cost is the amount that CCPS will pay for each of the line item on the Bid Cost Form.

QUESTION 2: Regarding Attachment B for the Brand/Model Bidding column: If I use the same brand/model you indicated in the "Description" column, what is the required response for the "Brand/Model Column"? Would it be acceptable to indicate "SAME" in the Brand/Model column?

ANSWER 2a This is not acceptable.

ANSWER 2b Bidder must enter the brand/model bidding information in the column as requested.

QUESTION 3 Is there a link to a database of SBLE-certified vendors for Clayton County?

This will assist in determining potential subcontractors.

ANSWER 3 The information is located on the CCPS Purchasing website at:

https://www.clayton.k12.ga.us/departments/business-services/purchasing- department/small-local-business-enterprise-slbe-program

QUESTION 4 Will applications be considered for vendors whose SBLE certification is pending?

ANSWER 4 CCPS will accept the bid.

https://www.clayton.k12.ga.us/departments/business-services/purchasing-department/small-local-business-enterprise-slbe-program https://www.clayton.k12.ga.us/departments/business-services/purchasing-department/small-local-business-enterprise-slbe-program https://www.clayton.k12.ga.us/departments/business-services/purchasing-department/small-local-business-enterprise-slbe-program https://www.clayton.k12.ga.us/departments/business-services/purchasing-department/small-local-business-enterprise-slbe-program

EXHIBIT 1

IFB 009-25

Musical Equipment, Labs and Sound Systems

Pre-Bid Conference

Thursday, September 19, 2024 at 10:30 A.M.

Via Zoom

IFB 009-25 Musical Equipment, Labs and Sound Systems Pre-Bid Conference

Meeting ID: 953 7010 1160 Passcode: 092124

One tap mobile

+14702509358, 95370101160# US (Atlanta)

Clayton County Public Schools Purchasing Department 1098 Fifth Avenue

Jonesboro, GA 30236

Agenda

1. Opening Remarks Rose Tookes Purchasing Buyer

Introduction of CCPS Staff Purpose of the Meeting Procurement Process Required Forms Submission of Written Questions

2. Overview and Scope of Work Dr. Monika Wiley Assistant Superintendent – Strategic Improvement

3. Questions and Answers Dr. Monika Wiley

Rose Tookes

4. Conclusion and Adjournment Rose Tookes

Responses to this IFB will be received by Clayton County Public Schools (CCPS), Purchasing Department, 1098 Fifth Avenue, Jonesboro, Georgia, 30236 until 3:00 P.M., Eastern Standard Time (EST) on Tuesday, October 15, 2024.

All questions or inquiries pertaining to the project are due no later than 3:00 p.m. on Thursday, September 26, 2024. Submit questions to: purchasing@clayton.k12.ga.us . All replies will be made in writing via addendum to the CCPS website. Oral responses are not authoritative. It shall be the responsibility of each Bidder to monitor the website and obtain a copy of any addendum issued for this IFB.

mailto:purchasing@clayton.k12.ga.us

Pre-Bid Conference

Thursday, September 19, 2024 at 10:30 A.M.

Clayton County Public Schools 1098 Fifth Avenue

Jonesboro, GA 30236

Questions

Please print your question (s) below. Any question not answered today will be answered by addendum as stated below*

Name: Title:

Company/Firm:

Email Address:

*Attendees will be permitted to ask questions during the pre-bid conference, however, any oral responses to questions are not authoritative and may not be relied upon for any matter. It shall be the responsibility of each Bidder to monitor the CCPS website and obtain a copy of any addendum issued for this IFB. Please do not contact the end user department for questions.

Pre-Bid Conference

Attendance Sheet

Thursday, September 19, 2024 at 10:30 A.M.

Name Title Company Name Contact Information

Dr. Monika Wiley

Assistant Superintendent, Strategic Improvement

CCPS

NA

Paula A. Grissom

Owner

Klein & Bernstein, LLC

N/A

Rose Tookes

Purchasing Buyer

CCPS (770) 473-2700

ATTACHMENT 1

IFB 009-25 Musical Equipment, Labs and Sound Systems

A. SUBMISSION OF RESPONSE

1. Ownership of Responses: Each Response submitted to CCPS shall become the property of CCPS, without compensation to a Bidder, for use by CCPS, at its discretion. CCPS shall not be liable for any response preparation costs incurred by Bidders, or for any subsequent work on the response or additional documentation required by CCPS.

2. Duration: Responses submitted in to this IFB must be valid for a period of one hundred-twenty (120) calendar days from the Response Submission

Deadline and must be marked as such.

3. Submission Deadline and Bid Opening: Sealed Responses to this IFB will be received by the CCPS Purchasing Department until 3:00 P.M., Eastern

Standard Time (EST) on Tuesday, October 15, 2024. The bid opening will be held via Zoom at IFB 009-25 Musical Equipment, Labs and Sound

Systems Public Bid Opening. Zoom Meeting: 991 0235 6020, Passcode:

969864. Attendance during the bid opening is voluntary for Bidders responding to this IFB; however, Bidders are encouraged to attend.

3.1 Bidders must register in Bonfire as a vendor at:

https://claytonk12ga.bonfirehub.com/portal/?tab=login in order to submit a bid prior to the submission deadline.

3.2 Bids and all required forms must be fully completed, signed in ink and uploaded in Bonfire under the correct solicitation (IFB No. 009-25 Musical Equipment, Labs and Sound Systems).

3.3 CCPS will only accept online submissions for this IFB. Oral, telephonic, facsimile, emailed and mailed bids will not be considered.

3.4 For any technical questions or difficulties, contact Bonfire Support at https://support.gobonfire.com/hc/en-us.

4. Late Responses: Late Responses received will not be considered.

5. Pre-Bid Conference: A Non-Mandatory Pre-Bid Conference has been scheduled for Thursday, September 19, 2024 at 10:30 a.m., EST. The Pre-Bid

Conference will be via Zoom ID: 953 7010 1160, Passcode: 092124. During the

Pre-Bid Conference, the general requirements of the project will be discussed.

Any questions raised by potential Bidders will be discussed. Verbal answers to questions during the Pre-Bid Conference will not be authoritative. It should be emphasized, however, that nothing stated or discussed during the course of this conference call shall be considered to modify, alter or change the requirement of the solicitation documents, unless it shall be subsequently incorporated into an addendum to the solicitation documents.

https://claytonk12ga.bonfirehub.com/portal/?tab=login%20 https://support.gobonfire.com/hc/en-us