IFB 008_24 Addendum 1_ School Nutrition _ Pap.pdf

Clayton County Public Schools Division of Business Services

1058 Fifth Avenue• Jonesboro, Georgia 30236 • (770) 473-2700

DR. ANTHONY W. SMITH

Superintendent of Schools/CEO

RAMONA BIVINS

Chief Financial Officer

ADDENDUM # 1

IFB 008-24 School Nutrition – Paper and Plastic Products

Solicitation Released: June 25, 2024

Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.

1. Clayton County Public Schools (CCPS) has received questions pertaining to this

IFB. The questions and their resulting answers are attached hereto.

2. The Pre-Bid Conference Agenda and Sign-in Sheet pertaining to this IFB are attached hereto as Exhibit 1.

3. CCPS has attached the requested Bid Analysis Summary for IFB 010-21. The Bid Analysis Summary is attached hereto as Attachment 1.

4. CCPS has attached the requested price adjustments for IFB 010-21. The price adjustments are attached hereto as Attachment 2.

5. CCPS has attached the requested Notice of Award Letter for IFB 010-21. The Notice of Award Letter is attached hereto as Attachment 3.

Drexal Paulk, MBA, CPM, CPPO, CPPB Issue Date Director of Purchasing

ACKNOWLEDGEMENT

This sheet must be completed, signed, and returned with any bid to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any bid submitted.

The above addendum is hereby acknowledged:

Signature

Title

Company Name

Date

7/23/2024 | 8:43:35 AM EDT

QUESTION 1: For items that require approved Equals. What information do you need and when do you need samples by? Thank you.

ANSWER 1 Refer to the IFB on Page 61.

QUESTION 2: I wanted to confirm that this proposal request is for one time delivery only or this is multiple time shipment or yearlong contract.

ANSWER 2 The IFB is for multiple deliveries throughout the school fiscal year.

QUESTION 3 I am writing to you on this occasion because I would like you to clarify a doubt regarding the quantities requested for the process mentioned in the matter in the positions as I describe them in the attached table.

Line Item

Item Specifications Description Estimated Quantity

Unit of Measure

Flatware Kit, Fork, Spoon and Napkin, Individually wrapped, heavy duty, sturdy, polypropylene; Jet or approved equal, white; (samples required)

5300 Box

40 Forks, Plastic Individually wrapped, heavy duty, sturdy, polypropylene; Jet or other approved brand, white; (samples required)

3500 Box

78 Liners, Can, 44 Gal.

Clear, extra strong, drawstring, fitted can liner, 1+ mil. min.

thickness, Sample required, Interplast Draw Tuff or approved equal, (samples required)

2700 Pack

Spoons, Plastic w/ individual napkin

Individually wrapped w/ napkin, heavy duty, sturdy, polypropylene; Solo or King or Regal or approved equal, white;

(Samples required)

4000 Box

88 Spoons, Plastic Individually wrapped, heavy duty, sturdy, polypropylene; Solo or King or Regal or other approved equal, white; (Samples required)

1000 Box

Tray, Flat, 5 Compartment, Black

Black 5-compartment foam school tray, GenPak, Pactiv or approved equal, 10 3 /8"x8 3/8"x1 3/16", (Samples required)

8000 Pack

Tray, Flat, 5 Compartment, White 5-compartment foam school tray, GenPak, Pactiv or approved equal, 10 3 /8"x8 3/8"x1 3/16", (Samples required)

8000 Pack

98 Tray, Food, Paper, 5# #500 5 LB Plaid Food Tray Eco-Friendly 3100 Pack

In the case of the positions described in the following table, I know that another brand that meets the specifications can be offered, but you could provide more detail of the position specification.

Line Item

Item Specifications Description Estimated Quantity

Unit of

Measure

Box, Bento, Black, Plastic, 5 compartment

Pulp Fiber Kraft Bento box, 5 compartment, prefer 300 per case

450 Pack

Box, Bento, Paper, 3 compartment

Bento box with flat lid, 9x11 inches, 3 compartment, paper wood rectangle, prefer 150 per case

450 Pack

Lid, Bento Box, 5 compartment

Clear lid to fit the 5 compartment bento box 450 Pack

In the case of the positions described in the following table, I know that another brand that meets the specifications can be offered, but you could provide more detail of the position specification.

Line Item

Item Specifications Description Estimated Quantity

Unit of Measure

32 Dispenser Blade 18" Plastic film dispenser blade to fit dispensers 18" and 18" Darnel lSC-18-112 or Anchor 6503518

20 Each

33 Dispenser, Cutlery

Fully enclosed touchless dispenser, holds up to 390 utensils, approved brand Dixie Ultra SmartStock or approved equal.

450 Each

ANSWER 3a The estimated quantities are listed on the Bid Cost Form, Attachment B.

ANSWER 3b The specifications for requested bid item is listed on the Bid Cost Form, Attachment B. CCPS has changed Line # 17 to plastic bento box instead of pulp bento box.

ANSWER 3c The specifications for requested bid item is listed on the Bid Cost Form, Attachment B.

ANSWER 3d The specifications for requested bid item is listed on the Bid Cost Form, Attachment B.

QUESTION 4 Good afternoon, Do we have to bid on all the requested items? What was the previously awarded price of the bid?

ANSWER 4a No. The information is not available.

ANSWER 4b See attached the Bid Analysis Summary attached hereto as Attachment 1.

QUESTION 5 Can you please provide answers to the following questions for this bid:

5a. Will this be awarded line by line or this is a 1 winner/lot bid? Historically, how has this been awarded?

5b. What is the budget for this bid?

5c. Can we have the previous bid tabulation and awarded vendors list?

5d. Are items to be delivered to 1 location or multiple locations?

5e. How often will orders be placed; weekly , monthly, etc.?

5f. How many cases is a typical order?

5g. What are your current pricing and product brands for this bid?

5h. Do you require samples?

5i. Do the liners need to be specifically clear color or black is also ok?

ANSWER 5a The bid will be awarded by line item.

CCPS intends to make one (1) award; however, CCPS reserves the right to make one award, multiple awards or no award for IFB No: 008-24, School Nutrition – Paper and Plastic Products.

The question is not understood.

ANSWER 5b The information is not available.

ANSWER 5c See the Bid Analysis Summary attached hereto as Attachment 1.

ANSWER 5d The items will be delivered to multiple locations.

ANSWER 5e The School Nutrition Department will placed orders weekly, approximately three (3) weeks in advance.

ANSWER 5f The question is not understood.

ANSWER 5g See the Bid Analysis Summary attached hereto as Attachment 1.

Refer to the Bid Cost Form, Attachment B.

ANSWER 5h Refer to this IFB on Page 61.

ANSWER 5i The can liners shall be clear.

QUESTION 6 Please provide the previous bid tabulations & itemized award report, including any price adjustments.

ANSWER 6a See attached the Bid Analysis Summary attached hereto as Attachment 1.

ANSWER 6b See attached the price adjustments attached hereto as Attachment 2.

QUESTION 7 May I have a copy of the previous award letter and recap?

ANSWER 7 See attached the Award Letter attached hereto as Attachment 3.

QUESTION 8 Do we deliver to the central warehouse or different school sites?

ANSWER 8 The awarded vendor(s) will deliver to multiple school locations.

QUESTION 9 What is the deadline for samples?

ANSWER 9 The deadline for samples is Thursday, July 25, 2024.

QUESTION 10 Line items #93 through #100 indicated Unit of Measure - Pack. What does that mean?

Those items are units of measure usually - cases. Can you clarify please.

ANSWER 10 CCPS has changed Line Item # 93 through Line Item #100, Unit of Measure, from

Pack to Cases.

QUESTION 11 Line 14,15, & 75 - the items you are requesting are discontinued by Genpak. There isn’t another foam manufacturer that makes a foam laminated bowl like this…I seem to remember when I first bid on Clayton years ago, I did bid the Genpak items and Ingrid said they were the incorrect items. Should have been Atrium 82638 24 oz bowl and 82639 dome lid. No 32 oz bowl.

ANSWER 11 The items from Atrium (82638 & 82639) will be considered approved items. If there is not a 32 oz. bowl available. Please do not bid on that item.

QUESTION 12 Line 17-Item specifications state Plastic 5-cpt. The description says pulp fiber 5 cpt.

Which is correct?

ANSWER 12 The description for line item 17 has been changed to plastic instead of pulp.

QUESTION 13 Line 18-Can you say who manufactures this item?

ANSWER 13 The information is not available.

QUESTION 14 Is bio security information required for bid? Is it applicable to our bid b/c we are not providing food?

ANSWER 14 The bio security information is not required for this IFB, however, if you have this information available, please include it with the bid.

QUESTION 15 Do you anticipate one large delivery or multiple deliveries for 3M products?

ANSWER 14 There will multiple deliveries for all of the products including the 3M products.

QUESTION 16 What is anticipated lead time of orders and delivery once bid is awarded?

ANSWER 16 The information is not available.

QUESTION 17 Would you like LSBE certification/ information to be based on state or national data?

ANSWER 17 It should be based on the state.

QUESTION 18 Are manufacturer numbers and UOM of product specified available? (This will help provide exact product and UOM.

ANSWER 18 The information is not available.

QUESTION 19 We may DocuSign the documents that do not require Notary or Witnessed. Since every page of the bid will need to be VP initialed, that is a manual initial on all pages that will need to be scanned back. Is that OK?

ANSWER 19 Yes.

QUESTION 20 We printed the original documents as PDF so we may edit the documents. With

DocuSign, we cannot edit the documents to submit a bid. Is OK if we do that?

ANSWER 20 Yes. The bid and all requested forms must be uploaded in the CCPS e- Procurement Bonfire Portal to be considered responsive.

QUESTION 21 Would the customer agree to a mutual right to termination for convenience?

ANSWER 21 No.

SEE ATTACHMENTS:

ATTACHMENT 1 – IFB 010-21 BID ANALYSIS SUMMARY

ATTACHMENT 2 – IFB 010-21 PRICE ADJUSTMENTS

ATTACHMENT 3 – IFB 010-21 NOTICE OF AWARD LETTER

EXHIBIT 1

IFB 008-24

School Nutrition – Paper and Plastic Products

PRE-BID CONFERENCE

Tuesday, July 9, 2024 at 10:00 A.M.

Clayton County Public Schools Purchasing Department

1098 Fifth Avenue Jonesboro, GA 30236

Agenda

1. Opening Remarks Rose Tookes Purchasing Buyer

Introduction of CCPS Staff Purpose of the Meeting Procurement Process Required Forms Submission of Written Questions

2. Overview and Scope of Work Imarr Mack

School Nutrition Specialist

3. Questions and Answers Imarr Mack

Purchasing Staff

4. Conclusion and Adjournment Rose Tookes

Responses to this IFB will be received by Clayton County Public Schools (CCPS), Purchasing Department, 1098 Fifth Avenue, Jonesboro, Georgia, 30236 until 3:00 P.M., Eastern Standard Time (EST) on Tuesday, July 30, 2024.

All questions or inquiries pertaining to the project are due no later than 3:00 p.m. on Tuesday, July 16, 2024. Submit questions to: purchasing@clayton.k12.ga.us. All replies will be made in writing via an addendum to the CCPS website. Oral responses are not authoritative. It shall be the responsibility of each Bidder to monitor the website and obtain a copy of any addendum issued for this IFB.

mailto:purchasing@clayton.k12.ga.us

IFB 008-24

School Nutrition – Paper and Plastic Products

PRE-BID CONFERENCE

Tuesday, July 9, 2024 at 10:00 A.M.

Clayton County Board of Education www.c1ayton.kl2.ga.us

Name Title Company Name Contact Information

Rose Tookes Purchasing Buyer CCPS (770) 473-2700 http://www.c1ayton.kl2.ga.us/