ID07180024_APPENDIX_A_ITO_08142018.pdf

ID07180024

Invasive Species at Melrose Air Force Range, New Mexico

APPENDIX A

INSTRUCTIONS TO OFFERORS

This is an unrestricted, full and open competitive requirement. Offers shall be submitted through the GSA ITSS electronic system by the posted due date, without exception. Quotes received in response to this solicitation shall be valid for 90 days from the closing date of the solicitation.

1.0 QUOTE SUBMISSION INFORMATION

The applicable provision that shall govern the submission of offers to the Government under the terms of this solicitation is: 52.212-1 Instructions to Offerors—Commercial Items (April

2014), portions of which are hereby incorporated by reference.

1.1 General Instructions

This severable, performance based, commercial acquisition will be issued in accordance with

FAR Parts 12 (Commercial Items/Services 13 (Simplified Acquisition Procedures) and 15

(Negotiation).

The Period of Performance is One (1) 12-month base period and two (2) 12-month option periods. Options are not funded at the time of award, and are to be exercised at the

Government’s discretion. Option pricing will be reviewed at the time of award, and determined to be fair and reasonable.

The applicable NAICS is 561730. The size standard is $ 7.5M. To be eligible for award, the contractor shall have this NAICS on their SAM.GOV registration.

The Offeror’s quote shall clearly demonstrate in detail an understanding of both general and specific requirements, as well as convey the Offeror’s capability for transforming its understanding into successful performance under the subject PWS.

All quotes shall be handled in accordance with FAR Subpart 3.104. Information requested herein must be furnished in writing and be fully and completely in compliance with RFP instructions. The information requested and the manner of submission is essential to permit prompt evaluation of all quotes on a fair and uniform basis. Simple statements of compliance, without the detailed description of how compliance will be accomplished, may not be considered sufficient evidence that the Offeror can meet the contract performance requirements and may result in technical unacceptability or an association of greater risk to successful performance posted by an Offeror’s quote/quote concerning particular evaluation factor(s).

It is the Offeror’s responsibility in preparing material that may be proprietary, to mark each page that the Offeror believes contains proprietary information with the notation that says: “(Company

Name) Proprietary Information.”

1.2 Solicitation Question Submissions

All questions regarding this procurement shall be sent via e-mail to patricia.hopkins@gsa.gov and carol.england@gsa.gov with the subject line “RFP Questions on SOLICITATION

#ID07180024,” no later than 3:00 PM CST on Aug 20, 2018.

Government responses to industry questions will be issued by Amendment via ITSS to all prospective Offerors.

2.0 Quote Preparation Instructions:

The offerors quote shall consist of three (3) separate volumes: Volume I – Solicitation; Volume

II – Technical Management Approach; and Volume III – Price Quote (Pricing Spreadsheet and backup documentation, as applicable).

Title Quote Submission Format Page

Limit

VOLUME I: Solicitation Documentation

Cover

Letter/Executive

Summary and

Solicitation

SF1449 Signature Page, Any Exceptions/Assumptions, cover letter including contractor/subcontractor’s CAGE

Code, DUNS, Tax ID, and Prompt Payment Discount

Microsoft

Word**

Max 6 pages

Representation, Certifications, and

Other Statements of

Offerors

(FAR 52.212-3, FAR 52.219-1 FAR 52.222-52 and

52.225-25, 52.227-15, etc.) Representation, Certification, and Other Statements of Offeror are submitted. (See Appendix C)

Microsoft

Word**

No page limit

Tax Liability Letter FAR 52.209-11 Representation by Corporations

Regarding Delinquent Tax Liability or a Felony

Conviction under any Federal Law (Feb 2016) for contractor/subcontractor.

Submitted on company letterhead

PDF

Format**

2 page limit

VOLUME II: Technical Portion

Technical

Management

Approach

To include all requirements defined in PWS Section 4.

Offeror will also include draft Treatment Plan, Staffing

Plan, and Subcontracting Plan, as required. All plans are included in the page limit.

Microsoft

Word**

Max 15 pages

Past Experience Include PE information sheets, (See Appendix A-

Section 3.2 and Appendix D)

Microsoft

Word**

Max 6 pages

VOLUME III: Price

Pricing Appendix C Pricing shall be submitted as a Microsoft Excel document separate from the Technical Portion and shall contain Labor Categories and Rates with Discounts for the entire period of performance, and a Cost/Price narrative describing how prices were derived (See attached Appendix C, Pricing Worksheet)

Microsoft

Excel (Do not PDF this document)

No page limit

**Quote shall be 8.5” x 11” page size in Times New Roman font with minimum of 10-point font

(8-point font in tables) with the exception of the Excel pricing spreadsheet which must be legible.

mailto:patricia.hopkins@gsa.gov mailto:carol.england@gsa.gov http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_220.htm#P2221_335346

2.1 Quote Development Instructions

All interested offerors must submit their quote via GSA’s IT Solution Shop (ITSS) web-based order processing system. Quotes will only be received and awarded via ITSS. The link is listed below and the ITSS Help Desk number is 1-877-472-4877. ITSS webpage is https://portal.fas.gsa.gov.

Offerors shall use IT Solution Shop (ITSS) to receive the RFP and all amendments, as well as submit its quote through the system. To receive the RFP, and submit a quote for consideration for award, all interested offerors must: send GSA an email identifying (1) offeror’s name, and (2) the name of an individual offeror employee who will act as the offeror’s GSA point of contact

(POC) for this requirement that is “registered in IT Solution Shop (ITSS)”. OFFERORS MUST

IDENTIFY THE COMPANY NAME OF THE OFFEROR AND THE POC’S NAME

EXACTLY AS IT APPEARS IN ITSS. “Registered in ITSS” or “Registration in ITSS” means a offeror is successfully registered in ITSS such that the Government can select offeror’s designated POC in ITSS to receive the RFP, view an order, and be able to submit a quote. Some offerors have multiple company divisions and employees registered in ITSS making it difficult for GSA selection. Therefore, to ensure that all interested offerors receive the RFP, prompt submission of the above ITSS offeror information (offeror’s name and POC) is requested. An email must be sent to patricia.hopkins@gsa.gov in order to ensure registration.

The quote closing date in ITSS is September 14, 2018 at 3:00 PM (CST). Extension to the

RFP closing date and time will not be granted due to a offeror’s late registration in ITSS. Any quote received by GSA after the closing date/time is late and will not be considered for award.

The contractor must submit quotes by the date and time established in the request for quote

(RFP) notice posted in GSAs Electronic Ordering System (ITSS). If you are unable to attach your quote/quote in GSAs Electronic Ordering System due to some type of technical difficulty, you must report the problem to the Contracting Officer Patricia Hopkins, email patricia.hopkins@gsa.gov and carol.england@gsa.gov, in sufficient time prior to closing to allow for the submission of the quote/quote via an alternative method at the CO’s discretion.

NOTE: Failure to register properly in GSA’s Electronic Ordering System, ITSS, is not an acceptable reason for the inability to submit a quote/quote or to receive communications regarding this solicitation.

The only method by which any term of the PWS may be modified is by a formal amendment to the PWS generated by the issuing office Contracting Officer. No other communication made whether oral or in writing (e.g., at any pre-quote/quote conference, responses to any industry questions prior to response closing date and time, etc.), will modify or supersede the terms of the solicitation and PWS.

https://portal.fas.gsa.gov/

The Government reserves the right to make a selection based upon initial quotes; therefore, the offeror should submit its best terms in its initial quote/quote. In accordance with FAR 15.306, the Government also reserves the discretion to conduct discussions with offeror’s and request revised quotes/quotes if needed, negotiate pricing or other elements of the quote as needed, and may also to make no award.

Offeror’s shall thoroughly examine all solicitation documents and follow all instructions. Failure to do so will be at the Offeror’s own risk. Failure to comply with all of the terms and conditions of the PWS may result in the Government’s elimination of the Offeror’s quote/quote from further consideration for award.

2.2 VOLUME I: SOLICITATION. The Offeror is required to submit a completed SF 1449

(including acknowledgment of any Amendments), Schedule of Supplies and Services, and

Representation, Certifications, and Other Statements of Offeror; and Tax Liability Statement.

2.2.1 Cover Letter

The Offeror shall provide a cover letter with a one page executive summary. The following information shall be in the letter:

a. Description of Business Relationship: Prime /Subcontractor

b. System for Award Management (SAM) Business Name of all Prime

Contractor /Subcontractor Arrangement (Prime/Sub) partners

e. CAGE and DUNS number for each Prime/Sub

f. Points of Contact for all team members listed above to include phone numbers and email.

Any exceptions to the RFP provisions, clauses, PWS or other information, shall be noted in the cover letter. If no exceptions are taken to the RFP package, a statement shall also confirm this fact in the cover letter.

3.0 VOLUME II: TECHNICAL (NON PRICE),

General Instructions for Technical

The Offeror shall submit a Volume II Technical Package through the Information Technology

Solution Shop (ITSS), via the Request for Quote Web page.

3.1 Required Technical/Management Approach (TMA) Information

The Offeror shall submit an overall Technical/Management Approach narrative with a description/narrative of the offeror’s knowledge and understanding of the requirements as outlined in the PWS. The offeror shall provide the methodologies and techniques used to fulfill the requirements, including the management of this contract, to provide the services described in

PWS Section 4.0.

In support of the evaluation of the TA each offeror must submit the following:

Description/Narrative of the offeror’s knowledge and understanding of the requirements as outlined in the PWS.

Demonstration of the methodologies and techniques used to fulfill the PWS requirements including the management of the task.

Identification of specific skill categories to support required task objectives, with a description of specific duties each will perform

Demonstration of technical understanding of the PWS requirements, including: draft

Treatment Plan, and Staffing Plan, including teaming partners, if applicable.

If Offeror is a Large Business, a Subcontracting Plan, shall be submitted as required under

FAR 19.702(a)(1).

3.1.1 Staffing Plan: The offeror shall provide a matrix for the staffing plan that identifies the proposed labor categories, whether the staff is from the Prime Contractor or Subcontractor, Section of the PWS and labor hours. The staffing plan shall address how the team will be structured for the issued contract. This document is in support of the TA, and shall be evaluated under the TMA.

Proposed

Labor

Category

Prime or Subcontractor Section of

PWS

Labor

Hours

*NOTE: An offeror must not simply state that it is willing to perform the PWS requirements.

Offerors must demonstrate their approach to perform the work described in the PWS through their response submittals included in the solicitation.

3.1.2 Treatment Plan: The offeror shall provide a draft Treatment Plan, per PWS Section 4.2.

NOTE: An offeror must not simply state that it is willing to perform the PWS requirements.

Offerors must demonstrate their capabilities to perform the work described in the PWS through their response submittals included in the solicitation.

3.2 Technical Approach, Required Past Experience (PE) Information

To be considered responsive to the solicitation, the offer shall use the Past Experience

Information Sheet, Appendix D of this document to provide the PE information for at least three

(3) past or current contract that is recent, i.e., executed within the past 5 years (completed and/or ongoing tasks are acceptable), with comparable (same or similar scope, size, duration) requirements to the solicited task. Past experience is defined as actual work experience that has been performed in the recent past by the offeror and their teaming partners/subcontractors/suppliers. In evaluating this factor, the Government will evaluate the firm’s similar experience to the requirements of the PWS.

4.0 VOLUME III: PRICE

4.1 General Instructions for Pricing/Volume III

To be considered responsive to the solicitation, the Offeror shall submit a Volume III Pricing package through the Information Technology Solution Shop (ITSS), via the Request for Quote

Web page. The format shall be in an original Excel Spreadsheet (not turned to PDF). The

Volume II shall be limited pricing information only. NOTE: NO OTHER PORTION OF

THE OFFER PACKAGE SHALL CONTAIN PRICING INFORMATION.

If the offeror is proposing ANY values that will affect the bottom line offered price (to include

G&A, M&H, profit, prompt payment, volume discounts, etc.) it shall only be addressed/discussed in the pricing portion of the offer package ONLY (ex: do not add indirect cost information to the cover letter, or other volumes of the submittal).

The offeror may augment the pricing spreadsheet data in a text document that is not to exceed two typed pages [Times New Roman font, no smaller than 11 point, and single spaced]. All files submitted under the Pricing Volume, Volume II shall be labeled “VOL II PRICING_date” and shall be dated in a header or footer section on the face of each electronic document submission, as well.

This requirement is for a contract which will include Firm Fixed Price (FFP) pricing with Not-

To-Exceed Reimbursable travel and ODC.

In an effort to receive the highest quality solution at the lowest possible price the government requests all available discounts on all services offered by the contractor for this requirement.

When offering discounts, quotes must clearly identify the discount [ex: 5% off of commercial catalog price], to include discounts off of the established price list, volume/tiered discounts, and prompt payment discounts.

The offeror is encouraged to provide/offer prompt payment terms in their quote/quote. Prompt payment terms will be reflected in any resulting award, as proposed, negotiated and/or accepted.

The prompt payment terms offered shall not be utilized to make the award decision. Volume discount terms, and other discounts offered may be utilized in making the award decision.

The Offeror shall submit their electronic submission in ITSS, via the Request for Quote Web page for the Volume II – Price. Volume II shall be completely separate from Volume I and clearly marked as such.

The Government shall evaluate pricing for fair and reasonableness of the price offering based on competition, and/or other methods demonstrated in FAR 15.404-1.

4.1.2 Travel Pricing, Volume II

Travel is anticipated for this task. The offeror will include travel costs IAW terms identified in the PWS (Section 6.4).

Travel costs estimates are for evaluation purposes only, and shall not be changed from the figures in Appendix C – Pricing spreadsheet. During performance, only actual costs for travel are reimbursed in accordance with the Federal Travel Regulations (FTR), Federal Acquisition

Regulations (FAR) and other applicable regulations, subject to approval by the client representative (CR). Excessive travel costs shall not be allowed.

No indirect charges shall be allowed on travel (i.e., no profit, no G&A and OH, no Material and Handling Fees) – no exceptions.

4.1.2 Other Direct Costs, Volume II

ODC is anticipated for this task. The offeror will include ODC costs IAW terms identified in the

PWS (Section 6.5). The Other Direct Cost (ODC)s will be a FFP CLIN line on the Appendix C

Pricing Spreadsheet. The offeror will complete the ODC portion on the pricing spreadsheet and shall submit three (3) price quotes, per each item, to support a determination of price fair and reasonable. The offeror’s failure to submit the 3 quotes may preclude the item from being included in the total award price.

ODC will be awarded as a FFP CLIN; offeror requests for reimbursement of additional ODC costs may not be considered after award

No indirect charges shall be allowed on ODC (i.e., no profit, no G&A and OH, no Material and Handling Fees) – no exceptions.