I.B.08 ATTACHMENT C - Sample Task Order 9.14.2020.pdf

ATTACHMENT C

SAMPLE TASK ORDER

Performance Work Statement Remedial Investigation / Feasibility Study

Impact Area Munitions Response Site (MRS) Former Camp Swampy (fictional)

Taylor County, Florida 14 September 2020

Revision: 0 Revision Date: N/A

1.0 OBJECTIVE:

1.1 The objective of this task order is to perform a Remedial Investigation / Feasibility Study (RI/FS) and achieve acceptance of a Record of Decision in compliance with Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), as amended, National Contingency Plan (NCP), 40 CFR Part 300, and Department of Defense, Army, U.S. Army Corps of Engineers (USACE) and State Regulations at the MRS.

1.2 The Contractor shall perform this work in accordance with (IAW) with all applicable laws, regulations and guidance to include Interim Guidance and Data Item Descriptions (DID). The Contractor shall be responsible for acquiring the latest version of applicable regulatory or agency guidance, including but not limited to the referenced documents cited in the Base Contract, unless otherwise specified.

2.0 BACKGROUND:

2.1 Work under this Performance Work Statement (PWS) falls within the Military Munitions Response Program (MMRP) for Camp Swampy, a formerly used defense site (FUDS). All activities involving work in areas potentially containing explosives, chemical, and health and safety hazards are regulated by the Occupational Safety and Health Administration, USACE, Department of the Army (DA), Department of Defense (DOD), and the State of Florida.

2.2 Camp Swampy (fictional) Impact Area MRS consists of approximately 500 acres located in Taylor County, Florida.

2.2.1 Based on review of historical records, activities at the former Camp Swampy, Munitions and Explosives of Concern (MEC), Material Potentially Presenting an Explosive Hazard (MPPEH), Explosive Hazards, and Chemical Warfare Materiel (CWM) are suspected to be within the 500 acre MRS. An aerial photograph of the site is shown for current vegetation cover, Figure 1.

The following munitions are suspected to have been used:

• Mortar – 60 mm (unspecified)

• Mortar - 81 mm (unspecified)

• Mortar - 4.2 inch (HE and CWM configured)

• Mortar – 4 in Stokes (unspecified)

• Projectile – 37 mm (unspecified)

2.3 The MRS, a 500 acre impact area, was an impact area for "Camp Swampy" the Chemical Warfare Service (CWS) Unit Training Center during WWII. The impact area was active from September 1944 until April 1945 during which the CWS trained One-Hundred-sixty-Nine (169) out of 360 units known to be active during WWII. Historical documentation shows that both conventional as well as CWM configured munitions were fired into the Camp Swampy impact area.

Approximately 4,000 - 4.2 inch mortars both conventional and CWM are documented to have been fired at this location.

Records for other munitions fired are incomplete as to the number fired. A surface clearance was performed in November 1946 with 25,000 pounds of Munitions debris (MD) recovered as well as 100 intact 4.2 inch mortars, 25 - 4 inch Stokes mortars, 5 - 81mm mortars and 1 - 60mm mortar. The exact number of conventional versus CWM configured mortars was not reported.

2.4 For technical purposes, the contractor shall assume the following:

• Groundwater is located at 30ft bgs and is flowing to the southeast.

• There are no underground utilities within the project area.

• The Offeror shall state all assumptions in their proposed investigation plan.

• Based on the CWM Probability Assessment, the hazard probability for encountering CWM is ranked as

“Occasional,” and the overall risk is “High.”

• Assume electronic copies for all submittals and 2 GIS CDs per submittal.

3.0 GENERAL REQUIREMENTS:

3.0.1 Contractor Methods: This is a performance based task order. The performance objectives and standards included herein are the basis of the task order requirements. The technical approach and level of effort expended to achieve task order objectives and standards are solely up to the contractor to select and adjust as necessary through the life of the task order.

3.0.2 Quality monitoring and measurement: The contractor will be evaluated periodically during performance of this task order to ensure compliance with the proposed and accepted performance goals, regulations, guidance and DIDs, and to document that acceptance criteria (AC), delivery schedule, and the overall completion date are being met. This evaluation will be performed according to a Quality Assurance Surveillance Plan (QASP). Draft QASP will be prepared by the contractor. Failure to adequately complete any service or submittal to at least a satisfactory level of quality or timeliness may result in a repeat of the work and/or a poor performance evaluation, or both.

3.0.3 Performance Requirements. Performance requirements are addressed in each task and summarized in the Performance Requirements Summary (PRS) provided in Appendix A. Performance metrics are provided in Appendix B.

If discrepancies or ambiguity exists between the documents, the order of precedence is 1) the Task; 2) Performance Requirements Summary; 3) Basic Contract

3.1 Task 1 Required RI/FS Documentation.

3.1.1 Objective: Prepare, submit and gain acceptance of detailed and comprehensive documents, plans, memoranda, meeting minutes and other contract deliverables covering all requirements of a formerly used defense site RI/FS.

3.1.2 Performance Standard: Prepare the RI/FS documentation in accordance with EM 200-1-15, Section C, EPA 540-R- 98-031, and applicable DIDs.

3.1.3 Acceptance Criteria (AC): RI/FS documentation is written IAW guidance and DIDs and all information is accurate.

All review comments are addressed to the reviewers’ satisfaction and delivered on time per the established schedule.

3.1.4 Measurement/Monitoring: Review of RI/FS documentation to verify that the minimum acceptable content has been provided and meets applicable guidance.

3.1.5 Specific Task Requirements: (In order to determine the Offeror’s understanding of the processes, regulations, guidance and DIDs, this section has been left blank)

3.1.6 Incentives/Disincentives: Satisfactory or greater CPARS rating/poor CPARS rating and/or re-performance of work at contractor’s expense.

3.2 Task 2: Meetings. The Contractor shall successfully facilitate and participate in all required meetings

3.2.1 Objective: Successfully complete public and planning meetings required for a FUDS RI/FS.

3.2.2 Performance Standard: Contractor attends and participates in meetings. Meeting materials are accepted by the government as required. Meeting minutes or transcripts, prepared by a professional court reporter, are accurate. The number and types of meetings shall meet the requirements of EM 200-1-15, EP 1110-1-18 and ER 200-3-1.

3.2.3 AC: Meeting documents (presentations, agenda, handouts, and memorandums) comply with all policy, guidance, regulations, and DIDs and all information contained is accurate. All comments are addressed to the reviewers’ satisfaction. Meetings held are organized; and professional in nature. Contractor personnel in attendance are thoroughly familiar with the project.

3.2.4 Measurement/Monitoring: Review of required materials for meetings. Government will attend and evaluate the contractor’s facilitation if meetings, attendance, participation and professional demeanor.

3.2.5 Specific Task Requirements: (In order to determine the Offeror’s understanding of the processes, regulations, guidance and DIDs, this section has been left blank)

3.2.6 Incentives/Disincentives: Satisfactory or greater CPARS rating/poor CPARS rating and/or re-performance of work at contractor’s expense.

3.3 Task 3: Field Work.

3.3.1 Objective: Conduct a remedial investigation in accordance with CERCLA, as amended, MR QAPP Toolkit, and EM 200-1-15 characterizing the nature and extent of CWM/MEC and MC meeting the project Data Quality Objectives (DQO) as defined during the Technical Project Planning (TPP) process. This task shall include all field activities necessary to execute this task. For MC contamination, collect sufficient data that meets the project DQOs as defined during the TPP process, of known quality and quantity to determine the nature and extent of munitions constituents (MC) to support and perform a human health and ecological baseline risk assessment.

3.3.1.1 Task 3a, Mobilization/Demobilization, Site set-up, Training, Table-top Exercise, Huntsville Survey, MACOM Pre-operational Exercise and Advanced Geophysical Classification. This task includes all activities up to the notice to proceed with intrusive field activities.

3.3.1.2 Task 3b, Impact Area MRS Intrusive Field Activities.

3.3.2 Performance Standard: Field work, data quantity and quality, and analysis of said data provides the following results in the RI report:

- Demonstrate that the work was performed in accordance with the applicable laws, regulations, and guidance documents;

- Meet the project DQOs as defined by the TPP process.

- Perform the RI field activities in accordance with the accepted PMP and UFP-QAPP.

- Collect geophysical data along transects in order to demonstrate that all areas with elevated anomaly density that have the potential to be High Use Area (HUA) are traversed and there is a 100% chance of detecting these areas according to the Visual Sample Plan (VSP) analysis.

- To the maximum extent practicable, conduct the field investigation by gathering AGC data in addition to data that is digitally recorded and geo-referenced. If analog is proposed for any areas within the MRS, the Contractor’s proposal must include rationale as to why digital technologies were not selected and how they will achieve all project DQOs.

- Distinguish between Low Use Areas (LUAs) and Non-Impacted Areas (NIA) in accordance with the criteria outlined in the UFP-QAPP.

- Demonstrate that the boundaries of all identified HUAs have been defined to within +/- 250 feet, or as otherwise specified in the UFP-QAPP.

- Collect data to support development of the horizontal and vertical CSM.

3.3.3 AC: Conduct the RI in accordance with the accepted/approved PMP and UFP-QAPP, and CSP. QC data submitted meets requirements described in PMP, UFP-QAPP, regulation, guidance and DIDs.

- Sampling field work and data meets established criteria within the accepted PMP and UFP-QAPP and CSP.

- All final data and QC tests/documentation submitted. Government QA acceptance of QC tests/documentation gained.

- No more than 3 CARs/948s for non-critical violations and 0 CAR/948 for critical violation. No unresolved Corrective action requests.

- No Army Class “A” Safety accidents, contractor at fault, IAW AR 385-40.

- Major safety violations, <1 non-explosive Class C accidents; and <2 non-explosive related Class D accidents.

- Minor safety violations, no more than 2 safety violations.

- The contractor receives zero formal grievance or letters of concern.

- Pre-operational exercises and surveys past on first effort.

3.3.4 Measurement / Monitoring: Periodic inspection/review of field work and data. Verify compliance with accepted PMP and UFP-QAPP and CSP. Quality control tests/documentation submitted per the QASP for government review.

3.3.5. Specific Task Requirements: (In order to determine the Offeror’s understanding of the processes, regulations, guidance and DIDs, this section has been left blank)

3.3.6 Incentives/Disincentives: Satisfactory or greater CPARS rating/poor CPARS rating and/or re-performance of work at contractor’s expense. Failure to pass the pre-operation exercises or surveys on the first effort may result in issuance of a cure notice.

4.0 SUBMITTALS:

Even though draft and draft final submittals are requested, the term “draft” shall not reflect upon the quality of the submittal being provided by the Contractor. Submittals shall include all supporting materials including supporting data whether electronic or hardcopy. Submittals not meeting the requirements of applicable guidance or Data Item Descriptions or missing supporting data may be rejected and revised by the contractor at the contractor’s own expense.

4.1 The Contractor shall deliver the specified number of copies shown in Table 4-2 of each report listed in Table 4-1 to the following addressees (addresses to be verified by Contractor):

(Not provided for Contract solicitation)

4.2 Submittals and Due Dates.

Table 4-1 List of Submittals

Submittal Due Date (Calendar Days) Meeting minutes for Kickoff phone conference 7 days after Kickoff phone conference Proposed Schedule 7 days after kickoff conference call Pre-TPP Meeting Materials 14 Days prior to TPP meetings AAPP (If required) 7 days prior to site visit Draft TPP Memorandum 14 days after first TPP meeting Draft Final TPP Memorandum 7 days after acceptance of comment responses Final TPP Memorandum 7 days after acceptance of comment responses Draft TPP Memorandum Addendum 7 days after second/third TPP meeting Draft Final TPP Memorandum 7 days after acceptance of comment responses Final TPP Memorandum Addendum 7 days after acceptance of comment responses Draft Community Relations Plan TBD Draft-Final Community Relations Plan 14 days after acceptance of comment responses Final Community Relations Plan 7 days after acceptance of comment responses Pre-Public Meeting Materials 14 Days prior to public meetings Final Public Meeting Materials no later than 3 days before Meeting Draft PMP 14 days after Kick-off meeting Final PMP 7 days after acceptance of comment responses Draft QAPPs, Subplans 30 days after acceptance of TPP memorandum GIS on DVD Draft Final QAPPs, Subplans 14 days after acceptance of comment responses Final QAPPs, Subplans 14 days after acceptance of comment responses and TPP meeting Draft QASP With Draft Final QAPP Quality Control Documents As required by Regulation, guidance, DIDs, QCP, QASP, or agreed to in project schedule, to include the following:

Daily QC Report for Environmental Sampling Daily during Sampling Activities Analytical Data Submittal for QA Evaluation 30-60 days after completion of fieldwork Electronic Laboratory Data Submittal 30-60 days after completion of fieldwork Draft RI Report (GIS on DVD) 60-81 days after completion of field work Draft Final RI Report 21 days after acceptance of comment responses Final RI Report 14 days after acceptance of comment responses and TPP meeting Draft FS Report 21 days after acceptance of the RI Report Draft Final FS Report 14 days after acceptance of comment responses Final FS Report 14 days after acceptance of comment responses Draft Proposed Plan 14 days after acceptance of the FS Report

Draft Final Proposed Plan 14 days after acceptance of comment responses Final Proposed Plan 14 days after PP public meeting PP Meeting Transcripts with final Proposed Plan Responsiveness Summary with Record of Decision Submittal Draft Record of Decision 14 days after acceptance of Proposed Plan Draft Final Record of Decision 7 days after acceptance of comment responses Final Record of Decision 7 days after acceptance of comment responses Draft Assessment Report 45 working days after completion of assessment/analytical results Draft Final Assessment Report 14 days after acceptance of comment responses Final Assessment Report 14 days after acceptance of comment responses Final Administrative Record (On CD/DVD) Upon completion of the Record Final GIS Files on CD End of Project

4.3 Submittal Quantities

Provide the number of submittals shown in Table 4-2 to the addressees given in Section 4.2. No draft documents shall be released to the regulatory community until reviewed by the government.

Table 4-2 Submittal Guidance

Draft Documents Draft Final/Final Documents KO/COR electronic copy electronic copy USAESCH electronic copy electronic copy District electronic copy electronic copy Regulator 0 electronic copy

4.4 Review Period: The contractor shall include at least a minimum 14 calendar day review period for CEHNC, 21 calendar day review period for the EM-CX and DDESB, and 30 calendar day review period for the regulators.

4.5 Period of Performance: The Completion Date for this Task Order is 4 years from date of award.

5.0 MILESTONE PAYMENTS: Milestones will be considered met or completed when the required QC documentation has been submitted, QA completed and the submittal and/or product is accepted. Any payment vouchers submitted that do not coincide with the final accepted milestones or do not have the appropriate QC documentation will be rejected. All payments will be made utilizing an agreed upon Payment Milestone Schedule. The Contractor shall provide suggested milestones for payment. Milestones for payment shall be shown on the project schedule.

5.1 The following is a list of potential milestones for payment:

- Final Submittals: upon government acceptance, for example: Final QAPP

- Field Work: for defined units and activities completed and QA review and acceptance, for example: Final DGM data package with dig sheets.

- Meetings: after completion of meetings with government acceptance of meeting minutes, for example: Final PP meeting transcripts.

6.0 REFERENCES:

6.1 Refer to “Base Contract.”

6.2 Data Items Descriptions – all applicable DIDs shall be implemented.

6.3 Site Specific References – (Fictitious site, no documentation will be provided)

7.0 GENERAL CONDITIONS: See the Base Contract Section C, Section 10 General Conditions and the following addendums:

7.1 This is a performance based task order.

7.2 Government acceptance of the proposed technical approach and/or price does not relieve the Contractor from full responsibility for the viability, productivity, and efficiency of the approach used to meet the performance requirements of the PWS at the price proposed. The task order is for the provision of services that ultimately meet the performance requirements of this task. If the contractor must adjust its technical approach or perform more field work than anticipated in order to achieve the proposed performance goal then the contractor will do so with no change in task order price.

7.3 If the Government at its sole discretion chooses to modify the performance standard the parties to this task order will assess the impact on the estimated amount of field work required to achieve the new performance standards and will negotiate a price adjustment.

7.4 The Contractor attests that it applied due diligence in the research and development of its proposal has priced reasonable estimates of the site conditions and the associated risks into the price. The Contractor accepts full and sole responsibility for identifying and considering all factors that may affect the cost to execute the work. The act of signing this task order signifies that the Contractor has been given ample opportunity to assess the conditions under which the work will be performed and the Contractor either fully understands those conditions or has factored the risk into the price.

7.5 The Government provided the Contractor with historical documents and documents from previous site activities. The Contractor attests it interpreted the data utilizing an experienced understanding of how the data of this type is collected, analyzed, interpreted, and presented.

8.0 ARMY CONTRACTOR MANPOWER REPORTING:

8.1 Implementation.

8.1.1 The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report contractor manpower information (including subcontractor manpower information) required for performance of this contract. The contractor shall submit all the information required in the format specified at the following web address: https://cmra.army.mil/default.aspx

8.1.2 The Contractors shall fill in the required information on the website, fields are shown below:

- Contract Number

- Delivery Order Number (if applicable)

- Task Order Number (if applicable)

- Requiring Activity Unit Identification Code (UIC)

- Command

- Contractor Contact Information

- Federal Service Code (FSC)

- Direct Labor Hours

- Direct Labor Dollars

- Location Information (where contractor and subcontractors (if applicable) performed the services

8.1.3 Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 15 October of each calendar year.

8.1.4 If your particular contract crosses fiscal years, 2 entries must be made to capture the data for the contract period; for example if the contract start date is 1 January 2020 and ends 31 December 2020, the data for the period from 1 January 2020 through 30 September 2020 shall be entered not later than 15 October 2020 and the period 1 October 2020 through 31 December 2020 shall be entered not later than 15 January 2021.

https://cmra.army.mil/default.aspx

Appendix A Performance Requirements Summary:

A.1 The Contractor shall meet the following performance requirements. Performance requirements are addressed in each task and summarized in the following Performance Requirements Summary. If discrepancies or ambiguity exists between the documents, the order of precedence is 1) the Task; 2) Performance Requirements Summary; 3) Basic Contract

Table A-1 Performance Requirements Summary

Task Objective Performance Standard Minimum Acceptable Criteria Measurement / Monitoring Incentive/

Disincentive 1 Prepare, submit and gain acceptance of detailed and comprehensive documents, plans, memoranda, meeting minutes and other contract deliverables covering all requirements of a formerly used defense site RI/FS

Prepare the RI/FS documentation in accordance with EM 200-1-15, Section C, EPA 540-R-98-031, and applicable DIDs.

RI/FS documentation is written IAW guidance and DIDs and all information is accurate. All review comments are addressed to the reviewers’ satisfaction and delivered on time per the established schedule.

Review of RI/FS documentation to verify that the minimum acceptable content has been provided and meets applicable guidance.

Satisfactory or greater CPARS rating/poor CPARS rating and/or re-performance of work at contractor’s expense.

2 Successfully complete public and planning meetings required for a FUDS RI/FS

Contractor attends and participates in meetings. Meeting materials are accepted by the government as required. Meeting minutes or transcripts, prepared by a professional court reporter, are accurate. The number and types of meetings shall meet the requirements of EM 200-1-15, EP 1110-1-18 and ER 200-3-1.

Meeting documents (presentations, agenda, handouts, and memorandums) comply with all policy, guidance, regulations, and DIDs and all information contained is accurate. All comments are addressed to the reviewers’ satisfaction. Meetings held are organized; and professional in nature.

Contractor personnel in attendance are thoroughly familiar with the project.

Review of required materials for meetings. Government will attend and evaluate the contractor’s facilitation if meetings, attendance, participation and professional demeanor.

Satisfactory or greater CPARS rating/poor CPARS rating and/or re-performance of expense.

3 Conduct a remedial investigation in accordance with CERCLA, as

Field work, data quantity and quality, and analysis of said data provides the following results in the RI report:

Conduct the RI in accordance with the accepted/approved PMP and UFP-QAPP, and CSP. QC data submitted meets

Periodic inspection/review of field work and data. Verify compliance with accepted PMP and UFP-QAPP and CSP.

Satisfactory or greater CPARS rating/poor CPARS rating and/or re-amended, MR QAPP Toolkit, and

EM 200-1-15

characterizing the nature and extent of CWM/MEC and MC meeting the project Data Quality Objectives (DQO) as defined during the Technical Project Planning (TPP) process. This task shall include all field activities necessary to execute this task.

For MC contamination, collect sufficient data that meets the project DQOs as defined during the TPP process, of known quality and quantity to determine the nature and extent of munitions constituents (MC) to support and perform a human health and ecological baseline risk assessment.

- Demonstrate that the work was performed in accordance with the applicable laws, regulations, and guidance documents;

- Meet the project DQOs as defined by the TPP process.

- Perform the RI field activities in accordance with the accepted PMP and UFP-QAPP.

requirements described in PMP, UFP-QAPP, regulation, guidance and DIDs.

- Sampling field work and data meets established criteria within the accepted PMP and UFP- QAPP and CSP.

- All final data and QC tests/documentation submitted.

Government QA acceptance of QC tests/documentation gained.

- No more than 3 CARs/948s for non-critical violations and 0 CAR/948 for critical violation.

No unresolved Corrective action requests.

- No Army Class “A” Safety accidents, contractor at fault, IAW AR 385-40.

- Major safety violations, <1 non-explosive Class C accidents;

and <2 non-explosive related Class D accidents.

- Minor safety violations, no more than 2 safety violations.

- The contractor receives zero formal grievance or letters of concern.

- Pre-operational exercises and surveys past on first effort.

Quality control tests/documentation submitted per the QASP for government review.

performance of expense. Failure to pass the pre-operation exercises or surveys on the first effort may result in issuance of a cure notice.

Appendix B

PERFORMANCE METRICS

B.1 Performance Metrics for Performance Assessment Record (PAR)

Exceptional Very Good Satisfactory Marginal Unsatisfactory PAR Category: Quality of Product or Service Performance indicator: Document reviews Draft Plans, Reports, and documents [Plans, documents and reports are considered draft until accepted as final by the Government]

All contract-milestone documents accepted as submitted

No substantive comments (i.e.

limited to grammar, spelling, terminology) to any of the documents, but a few exceptions were noted and corrected

One or more documents or sub-plans required revisions to be resubmitted for approval prior to proceeding.

However, no document or sub-plan required more than one back check, all original comments were resolved satisfactorily.

One or more documents required revisions to be resubmitted for approval prior to proceeding.

Two backchecks were required on one or more documents before original comments were resolved satisfactorily.

One or more documents did not comply with contract requirements, or one or more documents required more than two backchecks before original comments were resolved satisfactorily, or more than one document was rejected.

Performance indicator: Project Execution Process Compliance

Zero Corrective Action Requests (CAR) or 948s

1-2 CARs/948s for non-critical violations to

QAPP

requirements

No more than 3 CARs/6048s for non-critical violations and/or 1 CAR/6048 for critical violation. No unresolved Corrective action requests.

3-5 CARs/948s for non-critical violations

>5 CARS for non-critical violations and/or >0 CARs/948s for critical violations, or any unresolved CARs

Project Execution Zero formal grievance or letters of concern AND one or more unsolicited letters of commendation

Zero formal grievance or letters of concern

One formal grievance or letters of concern that was resolved through negotiation

More than one formal grievance or letters of concern that was resolved through negotiation

Task Completion Final data and

QC

documentation submitted and accepted

Final data and

QC

documentation submitted but not accepted

Performance indicator: Accidents and Violations *No Army Class A Accidents, Contractor at fault

No Army Class A accidents IAW

AR 385-40

No Army Class A accidents

IAW AR 385-

No Class A or B accidents; no more than 1 non-explosive

No Army Class A accidents IAW

AR 385-40

Any Army Class A accident IAW AR-385-10, or

Class C accident; and <2 non-explosive related Class D accidents, IAW

AR 385-10.

Any explosive related accident.

*Major safety violations (Class B thru Class D) accidents/injuri es, No safety violations accidents/injuri es, No safety violations

No more than 1 non-explosive related safety violation

<2 non-explosive related Class C accidents, or 1 non-explosive Class B accident, IAW AR 385-10

2 or more non-explosive related Class C accidents, or >1 non-explosive Class B accident, IAW

AR 385-10

*Minor safety violations (Less than Class D)

No safety violations

1 safety violation

2 safety violations

3 safety violations

>3 safety violations

PAR Category: Schedule Performance indicator: Timely completion of tasks Final Plans and Reports, project milestones, T.O.

invoices

All document submittals and task order milestones and invoices complete and accepted by T.O date, project closed out/final invoice approved ahead of schedule

Project closed out/final invoice accepted ahead of schedule

Project closed out/final invoice accepted on T.O. date

Project closed out/final invoice accepted within 30 calendar days after T.O. date.

Project closed out/final invoice accepted more than 30 calendar days after T.O. date.

Project status reports accurate

Yes No

Performance indicator: Impacts to schedule Impacts caused by Contractor or other causes identified, in writing to HNC CO/ PM, in a timely manner to apply acceptable corrective actions.

Yes No

PAR Category: Cost Control (Not Applicable for Firm Fixed Price) Performance indicator: No unauthorized cost overruns Unauthorized cost overruns

No Yes

Total Project Costs

Total contract invoices less than 98% of T.O.

authorized amount

Total contract invoices greater than 98% but less than 99.99%of T.O.

Total contract invoices between 99.99% and 100% of T.O.

Total contract invoices greater than 100% but less than 105% of T.O.

Total contract invoices greater than or equal to 105% of T.O.

authorized amount authorized amount authorized amount authorized amount

Performance indicator: Monthly cost report Monthly cost reports accurate

Yes No

Performance indicator: Impacts to cost Impacts caused by Contractor or other causes identified, in writing to HNC CO/PM, in a timely manner to apply acceptable corrective actions.

Yes No

PAR Category: Business Relations Performance indicator: Met contractual obligations Corrective Actions taken were timely and effective (Refer to CARs issued to Contractor)

Yes No

Performance indicator: Professional and Ethical Conduct Meetings and correspondences with Public, project delivery team and other stakeholders

Zero formal grievance or letters of concern AND one or more unsolicited letters of commendation

Zero letters of formal grievances or letters of concern

One formal grievance or letters of concern that was resolved through negotiation

More than one formal grievance or letters of concern that were resolved through negotiation OR removal of one or more project personnel as a results of a formal complaint or l letters of concern.

Performance indicator: Customer has overall satisfaction with work performed Customer survey results for rating period

4.0-5.0 3.0-3.9 2.0-2.9 1.0-1.9 <1.0

Performance indicator: Personnel responsive and cooperative Key personnel responsive, and cooperative

Always Most Times Almost Never

PAR Category: Management of Key Personnel and Resources Performance indicator: Personnel knowledgeable and effective in their areas of responsibility Personnel assigned to tasks

All personnel proposed by Contractor were assigned to project, some

All personnel proposed by Contractor were assigned to project, some personnel were

All personnel proposed by Contractor were assigned to project, some personnel were

All personnel proposed by Contractor were assigned to project, some personnel were personnel were substituted by higher qualified individuals.

substituted by equally qualified individuals.

substituted by equally qualified individuals, Letters of concern received for personnel conduct from

HNC.

substituted by lesser qualified individuals or HNC requested, in writing, removal of assigned personnel for poor performance.

Performance indicator: Personnel able to manage resources efficiently Instances when resource management had negative impact on project execution

0 1-2 3-4 5-6 >6

Classes of Accidents IAW AR 385-10 (latest version):

- Class A: Fatality or permanent total disability (Government Civilian, Military Personnel, and/or Contractor), or >$2,000,000 property damage.

- Class B: Permanent partial disability or impatient hospitalization of 3 or more persons (Government Civilian, Military Personnel, and/or Contractor), $500,000< $2,000,000 property damage.

- Class C: Lost Workday (Contractor) or Lost Time (Government Civilians), $50,000< $500,000 property damage.

- Class D: $20,000 < $50,000 property damage.

The following guidelines are provided for issuing ratings that are subjective in nature, these ratings will be supported by the weight of evidence documented during the government's surveillance efforts:

Exceptional: Performance meets contractual requirements and exceeds many to the Government's benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the Contractor were highly effective.

Very Good: Performance meets contractual requirements and exceeds some to the Government's benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the Contractor were effective.

Satisfactory: Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the Contractor appear or were satisfactory.

Marginal: Performance does not meet all contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the Contractor has not yet identified corrective actions. The Contractor's proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory: Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problems for which the Contractor's corrective actions appear or were ineffective.

Appendix C

Figure 1. Current Vegetation of (fictional) Impact Area MRS