I.A.02. PWS Kids Camp 2025.pdf

Ver. October 2022

PERFORMANCE WORK STATEMENT (PWS)

FOR

Oklahoma National Guard (OKNG) Child and Youth Program 2025 Kids Camp

1.0 General:

1.1 Scope: The contractor shall provide camp facility, personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph

3.0 as Government Furnished, to perform activities for children, ages nine (9) through eighteen (18) in the state of Oklahoma for a residential camp during the summer months. A site visit shall be conducted after award, for pre-planning prior to the event.

1.1.1 Objectives: To secure a location that can meet needs of the requested space(s), overnight billeting, camp activities, meals, and camp personnel during the requested amount of time.

1.2 Background: The Oklahoma National Guard Child and Youth Program (CYP) is to promote and sustain the quality of life and resilience of National Guard dependent children and youth by providing secure, timely, flexible, high-quality support services and enrichment programs. Events and programs are designed to assist the children of Service Members, as well as family members, and provide methods to build, learn, and share with each other as it pertains to being a military child. These events and activities are conducted at various location throughout the state of Oklahoma to ensure maximum participation. Each event requires a comfortable setting with audio and visual equipment (at requested times) and food (at requested times) that is available throughout the day while activities are being conducted.

1.3 Period of Performance (PoP): The Period of Performance shall be a three year ordering period (1 July 2025-30 June 2028).

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide a venue in the state of Oklahoma. Performance shall be at a residential camp style with some form of barrier or fence around the perimeter preventing unauthorized guests and public traffic.

The contractor shall provide services between the hours of 1200-2400 hours on the first day of camp, 0000-2400 hours on days 2 through 3-4 of camp, and 0000-1200 hours on the last day, except on recognized US holidays. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: Teleworking is not authorized.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is how it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control. Reserved.

1.4.6.1.1 The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.4.6.1.2 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system and will deduct the total cost from the monthly payment due the contractor.

1.4.6.1.3 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.6.2 Lock Combinations: Reserved.

1.4.7 Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating machinery and equipment used in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE:

The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced.

The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle pass) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles pass) to the KO within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Phase In / Phase Out Periods: Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Reserved.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of a product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative CYP Child and Youth Program DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HSPD Homeland Security Presidential Directive IA Information Assurance KO Contracting Officer OCI Organizational Conflict of Interest PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract: GSA Vehicles and Government Gator is for sole use of Government Employees.

3.1 Property: Reserved

3.2 Materials: Paper, name badges for participants, lanyards, notepads, pens/markers, envelopes, hand sanitizer, water bottles, bags, t-shirts, laundry soap, registration materials and other handouts will be provided by National Guard

3.3 Equipment: Signs and sign holders, cameras, games, and traveling cases will be provided by Oklahoma National Guard.

3.4 Services: Emcee and presenters for the event is the responsibility of Oklahoma National Guard.

3.5 Utilities: Reserved.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): The Contractor will furnish the necessary Facilities to perform services outlined in this PWS to include camp activities equipment, safety equipment, and other items necessary to maintain a safe camp with multiple outdoor activities.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Secret Facility Clearance: Reserved.

4.3 Contractor Security Clearance: Reserved.

5.0 Requirements: The contractor shall:

5.1 Provide Residential Camp Style Facility. Requires use of a facility in state of Oklahoma for execution of a residential camp. The Contractor shall provide the facility, which includes lodging. The following is required for minimum of 175 staff and campers:

5.1.1 One (1) area large enough for 100 people with 10 tables and chairs (2 per table) for Registration. Required for opening and closing day only.

5.1.2 Use of large conference room, chapel, or gym, for various activities, large enough to accommodate the total number of participants for entire duration of stay in accordance with the orders.

5.1.3 Use of conference room, chapel or gym which include tables (min of 12) and chairs for entire duration of stay. Will be used to classrooms and breakout for various activities

5.1.4 Use of a one (1) private room shall be provided for CYP staff to conduct base operations and nurse station. Both rooms shall have table and chairs to accommodate a minimum of 20 individuals.

5.1.5 Campers shall have exclusive rights and or maintain separation from any other outside groups or organizations that may be attending camp on the same dates. All programing (activities) shall remain separate from other outside groups or organizations that are not part of the CYP or included on the CYP schedule (e.g., Generation Why, Military and Family Life Counselors).

5.1.6 Contractor shall provide camp activities (operational outdoor services for youth ages 9-18): Including but not limited to the following activities: Ga Ga Ball/9 Square, Horseback riding, Zip line, Ropes/Confidence course, Swimming area, Activity center, Outdoor activities (i.e., Basketball, Volleyball, Softball), Go Carts, Rock climbing, Lake activities (i.e., Canoe/ Paddle boats), Hiking trails, Laser Tag. Any activities that have a time sensitivity or requirement for the day shall be identified at the site visit unless there is unforeseen weather causing prevention to conduct the activity. Any activity deemed inoperable post site visit must be replaced with a new activity. If activity cannot be replaced; final invoice noted, and adjustment made to balance.

5.1.7 Contractor shall provide cold water stations located around activities (1 at each activity). Water stations shall be checked and replenished throughout the day by employees of the Contractor. Water shall be drinkable and free from contaminants inside coolers or containers that dispense liquids. Cold bottled water in coolers can be an alternative.

5.1.8 Contractor shall provide an audio and visual. A/V shall be available and set up in a large room that accommodates the number of participants in accordance with the orders. A/V shall include a projector, projector screen, speakers/sound system, microphone, extension cords and various connection cords/wires. A minimum of one

(1) person shall be available for A/V assistance according to schedule and throughout the duration of the stay.

5.1.9 Contractor must provide all personnel to supervise all camp-based activities throughout the camp schedule. All personnel shall complete and pass the Oklahoma State Background Check prior to the event.

5.1.10 Contractor shall provide a secure and private room for the Government to use for the Camp Nurse station. Government will provide the nurse/medic and first aid supplies.

Camp Nurse/Medic must have locking cabinet or door lock. For entire duration.

5.1.11 Contractor shall provide State mandated background checks for all employees, including but not limited to, cooks/cafeteria employees, cleaning crews, maintenance employees, and groundkeepers within the last 12 months and provide results to the Government/ COR prior to the first day of camp.

5.1.12 Contractor shall have all areas clean and available for use by 1200 hours on the first day. Contractor shall provide/include cleaning at end of stay.

5.2 Provide Overnight Billeting/Lodging.

5.2.1 Contractor shall provide overnight room accommodations for a minimum of 175.

Separate accommodations for boys and girls, 1 bed per camper. Rooms shall be bunkhouse style with beds and shall be clean from trash, mold, insects, and rodents upon arrival.

5.2.2 Contractor shall provide restrooms and showers (1 per 10 campers). Restrooms and showers shall be able to separate boys and girls during shower times. Showers must be available exclusively for campers from 2000 hours to 2359 hours. Showers must have hot and cold water. Restrooms and showers shall be free from mold and standing water. Restrooms shall be stocked with hand soap, toilet paper, paper towels, trash bags and trash bins/cans for the duration of stay. Contractor shall replenish supplies when low or empty.

5.3 Provide Catering and Meals.

5.3.1 Catering/Meals are required for dinner (including first evening of camp, etc.), Breakfast (all full days, including last day of camp), and Lunch (except first and last day) for 225 or more attendees.

5.3.2 Contractor shall provide cafeteria style seating at all meals. Mealtimes shall be ready and served by the times listed, however, can be subject to change due to schedule. Cafeteria shall ensure all participants are fed before shutting down. The times need to consist of the following hours:

Breakfast Ready: 0750 hours; Served: 0800-0900 hours Lunch Ready: 1150 hours; Served: 1200-1300 hours Dinner Ready: 1750 hours; Served: 1800-1900 hours

*Conference space/gym may serve as the eating area if equipped with tables, chairs, and restroom facilities.

5.3.3 Meals for youth ages (9-18) shall consist of varying options to include a meat, starch, and vegetable for varying diets. Meals shall include a fresh fruit bar (consist of multiple fruit options) and salad bar with a selection of dressings and fixing/toppings, to include some of the following (but not be limited to), shredded cheese, cucumbers, tomatoes, bacon bits, eggs, croutons, etc.) Salad bar for lunch and dinner only. A limited amount of meal selections shall be available for those with a gluten and dairy sensitivity. Meal portions shall follow the Oklahoma School Nutrition Program Compliance Handbook, equal to grade 9th through 12th and no smaller than 9th grade portions. The Oklahoma School Nutrition Program Compliance Handbook website can be found on Oklahoma.gov/okdhs/services/cd/snhbch2.html. Adult portions shall be more than that of a child. (CYP will provide the final count 30 days prior to the event.)

Option to receive additional selections of the meals shall be given to participants if extra food is remaining after all participants have eaten.

5.3.4 A snack concession stand shall be available at a minimum of six (6) hours throughout the day based on camp schedule. Contractor shall secure and maintain the funding turned in by C&Y. Contractor shall coordinate with C&Y a balance tracking system for items purchased for each participant (e.g., bracelet method). Caffeinated beverages shall not be sold.

5.3.5 Cafeteria shall have hot coffee, creamer, sugar (including artificial sweeteners), cups, and stirrers available daily during breakfast hours of 0800-0900 hours. Coffee shall only be available for adult sponsors.

5.3.6 Cafeteria shall provide a clean refrigerator with freezer space and microwave to store and warm meals for children and sponsors with sensitive food allergies.

Refrigerator and microwave shall only be available to adults/sponsors/camp staff.

5.3.7 Cafeteria shall provide clean plates/trays, bowls, cups, napkins and eating utensils for every meal. *Eating supplies and utensils can be disposable material. Trash receptacles shall be placed around cafeteria for disposal of uneaten food and trash.

5.4 Site Visit, Post award. A scheduled day, before the event, to conduct a walk-through of the venue layout after award. The COR shall be notified immediately in writing of any changes post site visit prior to the beginning of camp.

5.5 General Liability Insurance. Contractor shall provide an annual copy of the general liability insurance to the COR.

5.6 Service Contract Reporting (SCR):

5.6.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau the Oklahoma National Guard Child and Youth Program via a secure data collection site.

5.7 Emergency Services Identification. Contractor shall provide the name and address to the nearest hospital and fire department, phone number, and operating hours within 30 days prior to each event by Electronic Submission to the COR.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation (FAR) https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition

Regulation Supplement (DFARS) http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 (Change 1:

07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201 -2.pdf

Personal Identity Verification (PIV) of Federal Employees and Contractors

(paragraph 9) DoDM 5200.2 Procedures for the DoD Personnel Security Program

(PSP)

04/03/2017 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common

Access Card (CAC)

09/09/14 (Change 1:

05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive (HSPD)-12

Policy for a Common Identification Standard for Federal Employees and

Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and

Civil Liberties Programs

01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy

Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce

Improvement Program

12/19/2005 (Change 4:

11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program

Operating Manual (NISPOM)

02/28/2006 (Change 2:

05/18/2016) https://www.esd.whs.mil/Directives/issuances/dodm/

Army Directive 2014-05 Policy and Implementation

Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

03/07/2014 https://armypubs.army.mil/ProductMaps/PubForm/A rmyDir.aspx

AR 25-2

Information Assurance

04/04/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 530-1

Operations Security

09/26/2014 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 525-13

Antiterrorism

12/09/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 381-12

Threat Awareness and Reporting

Program (TARP) (Section II, ¶ 2-4.b)

06/01/2016 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality Levels

(AQL)

Surveillance Method /

By Whom 5.0

Camp style venue of excellent quality for the duration of a residential camp.

The contractor shall provide camp style facility with billeting for the event for each day of an event. All requested rooms shall be available.

All rooms shall be within reasonable distance from each other. Access to multiple restrooms and showers shall be available.

Restrooms for males and females shall be segregated if layout allows.

The contractor shall allow a walk-thru prior to the event.

Venue may be a combination of outdoor and indoor campground or camp site style venue with multiple facilities at one location. Venue shall allow the size, space, and layout to offer a pleasant ambiance for the capacity requested. Restrooms shall remain clean and fully stocked throughout the event.

Visual inspection prior to the event /

COR

5.1.6 Camp activities for the duration of a residential

camp.

The contractor shall provide operational outdoor services for youth ages 9-18.

Outdoor activities can consist of but not limited to any or all the following: Ga

Ga Ball/9 Square, Horseback riding, Zip line, Ropes/Confidence course, Swimming area, Activity center, Basketball, Volleyball, Softball, Go Carts, Rock climbing, Lake activities (i.e., Canoe/ Paddle boats), Hiking trails, Laser Tag, of

Bumper cars.

Visual inspection prior to the event /

COR

5.1.8 High quality and performance of audio and visual

when needed during the camp schedule.

The contractor shall provide A/V equipment that is up to date with all available VGA, DVI, HDMI, and Component Video options to connect to monitors, laptops, and projectors. Provide wireless microphone and/or lavalier. The contractor shall have A/V personnel available.

Audio and video connectors shall be available. Successfully, display on projector screens is designed to maximize the visual quality of digital display. Sound quality is properly projected throughout the room and shall be able to connect presentations with a thumb drive or DVD.

Visual inspection of the A/V set up operations will be tested before the event, during the site visit. / COR

5.1.9 Camp

personnel for the duration of a

The contractor shall provide camp personnel to supervise all camp-based activities throughout the camp schedule.

Personnel shall be available for the entire duration of the camp and provide supervision over camp provided activities.

Visual inspection/

COR

residential camp.

All Personnel shall have Oklahoma State background checks within 12 months of the event.

5.1.11 The contractor shall provide

State mandated background checks for all employees.

The contractor shall provide State mandated background checks for all employees including but not limited to, cooks/cafeteria employees, cleaning crews, maintenance employees, and groundkeepers.

All Personnel shall have Oklahoma State background checks within 12 months of the event and remain in good standing throughout the duration of the event.

Electronic Submission to COR

5.2 Lodging/billeting

for a total for the duration of a residential camp.

The contractor shall provide overnight room accommodations for 200 or more participants.

Separate accommodations for boys and girls 1 bed per camper. Rooms shall be bunkhouse style with beds.

Clean facilities equipped with quality bunkbeds.

Restrooms with showers shall be clean, free from mold and remained stocked. Males and females shall be placed in separate facilities.

Visual inspection/

COR

5.3.1 – 5.3.7 Grade A standard-quality and preparation of catered meals for the duration of a residential camp.

The contractor shall ensure that the caterer follows all FDA Food

Codes, food handling and sanitation procedures and food safety procedures. The catered refreshments preparers shall have a current state inspection and a

Grade A standard. The contractor shall provide snacks or snack concession stand.

Prepared food shall be kept clean, cooked thoroughly, and served at safe serving temperatures.

Beverages must be cold.

Food preparers shall wear hair covers, facemasks and gloves while preparing refreshments.

Random visual monitoring / COR

5.4 Site Visit.

The contractor shall ensure a site visit is performed to show the layout of the facilities and campgrounds.

The contractor shall ensure the venue is ready for use on Day 1.

Three (3) days or more prior to the event.

Visual inspection/

COR

5.5 General Liability

Insurance

Contractor shall provide General Liability Insurance annually.

Provided annually to the

COR.

Visual inspection/

COR

5.7 Emergency

Services Identification

Contractor shall provide the name and address to the nearest hospital and fire department, phone number, and operating hours.

Provide within 30 calendar days prior to event.

Electronic Submission to COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

5.1.12 Camp Staff

Background Checks

Annually 1 Electronic Submission

COR

5.5 General Liability

Insurance

Annually 1 Electronic Submission

COR