52.212-1 Addendum Instructions to Offerors.pdf
PDF 82 KB Posted
- Attached to
- Kids Camp
- Solicitation number
- W912L625RA001
- Issued by
-
Department of the Army National Guard
About this file
This document is a 52.212-1 Instructions to Offerors addendum for a Kids Camp solicitation (W912L625RA001) issued by the Oklahoma Army National Guard. The contract will be awarded using the Lowest Price Technically Acceptable (LPTA) method, with proposals evaluated as either "Acceptable" or "Unacceptable" based on specified technical evaluation criteria. Offerors must submit a comprehensive technical proposal including site manager contact, employee details, background checks, camp location, liability insurance, activity listings, participant documents, and a state food safety inspection certificate.
Key submission dates include May 5th, 2025 at 8:00 a.m. CST for questions and May 28th, 2025 at 8:00 a.m. CST for proposals, both to be emailed to MacKenzie Boyd and Ryan Moehle. Responsive proposals require an active SAM.gov registration with no exclusions. Technical proposal requirements mandate providing a site manager, identifying employees, completing background checks, detailing camp location, verifying insurance, listing activities, preparing participant documents, and demonstrating food safety compliance. Proposals must include specific clauses and be separated into technical and price components.
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Other files
| File | Type | Posted |
|---|---|---|
| Provisions and Clauses.pdf | ||
| Price Sheet.pdf | ||
| I.A.02. PWS Kids Camp 2025.pdf | ||
| Combined Syn-Sol.pdf |
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Text version
52.212-1 INSTRUCTIONS TO OFFERORS FOR PROPOSAL SUBMITTAL, ADDENDUM
1. Criteria for Award
The award criteria will be based on the “Lowest Price Technically Acceptable”. RFP’s will be rated either
“Acceptable” or “Unacceptable” in accordance with (IAW) the Technical Evaluation Criteria.
2. Proposal Documentation
The following must be included in the Offeror’s proposal when submitted by the close date and time:
a) Acknowledgement of ALL Amendments to the Request For Proposal (RFP), if applicable.
b) Technical Proposal response IAW the Technical Evaluation Criteria (see paragraph 5).
c) Price Proposal IAW the Performance Work Statement (PWS) and along with the list of location and fitness equipment items. PRICE PROPOSAL SHALL BE SEPARATE FROM THE TECHNICAL PROPOSAL.
3. Received Proposal Review
a) If the Offeror’s proposal is received by or before the due date and time, the proposal will be considered “Responsive”.
b) If the Offeror’s proposal is received late, past the due date and time, the proposal will be considered “Non-Responsive”.
4. Responsive Proposals
The Offerors’ company will be checked in the SAM.gov database.
a) Offeror’s SAM registration with an “Active” status, no “Exclusion”, and has a favorable
“Determination of Responsibility” will be considered for a “Technical Evaluation”.
b) If the Offeror’s registration shows “Inactive” or “Pending”, has “Exclusions”, or has an unfavorable “Determination of Responsibility” the proposal will not be considered for a technical evaluation nor award.
5. TECHNICAL ACCEPTABILITY REQUIREMENTS
a) Provide a site manager point of contact (primary and alternate.)
b) Identify the number of employees that will be able to assist with camp activities.
c) Complete background checks on all employees that will be on the campsite. Provide a copy of the results. Must be within 12 months of the event and remain in good standing throughout the duration of the event.
d) Provide a camp location. Name and address of the camp site.
e) Provide current liability insurance certificate and coverage details.
f) Provide a listing of operational indoor/outdoor activities.
g) Provide all documents required for participants for your campsite/facility. (i.e., photography waivers, camper information sheets, etc.)
h) Provide proof of a “passing” State Food Safety Inspection. Must be within 12 months.
i) Contractor must complete the following clauses to be submitted as part of the technical proposal: 52.212-3 -
Offeror Representations and Certifications-Commercial Products and Commercial Services and 52.212-3
(Alternate I) - Offeror Representations and Certifications-Commercial Products and Commercial Services.
(Alternate I).
6. Questions and Proposals Due
• Questions shall be submitted via email no later than May 5th, 2025, by or before 08:00 a.m. CST to
MacKenzie Boyd at mackenzie.a.boyd.civ@army.mil and Ryan Moehle at ryan.moehle@us.af.mil.
• Proposals shall be submitted via email no later than May 28th, 2025, at 08:00 a.m. CST to MacKenzie Boyd at mackenzie.a.boyd.civ@army.mil and Ryan Moehle at ryan.moehle@us.af.mil. It is the Offeror’s responsibility to ensure all questions and proposal documents are received prior to the close date and time.
No phone calls.
mailto:ryan.moehle@us.af.mil
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