Hydraulic_Hydrodynamic Mod Serv.pdf

THE GOVERNING BOARD OF THE

ST. JOHNS RIVER WATER MANAGEMENT DISTRICT

HYDROLOGIC, HYDRAULIC, HYDRODYNAMIC AND ENVIRONMENTAL MODELING

AND ANALYSIS SERVICES

REQUEST FOR QUALIFICATIONS 38414

The Governing Board of the St. Johns River Water Management District (the “District”) requests that interested parties respond to the solicitation below by 2:00 p.m., April 18, 2023. Further information is available through DemandStar at Demandstar.com [(800) 711-1712], Vendor Registry at Vendorregistry.com, or the District’s website at sjrwmd.com. Solicitation packages may be obtained from DemandStar, Vendor Registry, or the District by calling or emailing Wendy Cox, Procurement Director, at 386-329-4118 or wcox@sjrwmd.com. Responses will be opened at District Headquarters at 4049 Reid Street, Palatka FL 32177.

The District has several programs that support the District’s mission to ensure the sustainable use and protection of water resources for the benefits of the people of the District and the state of Florida. The following is a list of programs that are anticipated to be supported by this request:

1. Minimum Flows and Levels Determination

2. Minimum Flows and Levels Prevention and Recovery

3. Central Florida Water Initiative

4. North Florida Regional Water Supply Planning

5. Central Springs and East Coast Water Supply

6. Alternative Water Supply Development

Projects

To support these programs/projects and other core mission elements, the District desires to enter into agreements with environmental and professional engineering firms licensed to do business in the state of Florida, which have expertise in one or more of the following four Disciplines: Hydrologic Modeling and Analysis; Environmental Assessment; Independent Scientific/Technical Peer Review and Expert Services for Environmental Assessment; and Independent Scientific/Technical Peer Review and Expert Services for Groundwater, Hydrologic, Hydraulic and Hydrodynamic Modeling and other related services as noted in the Introduction/Background section of the Statement of Work.

All contracts issued pursuant to this solicitation will expire June 30, 2028. The estimated combined budget for all work over the five years of the contract(s) is $3,500,000. The above amount is derived from totaling the following fiscal-year projected budget amounts: FY2022-2023: $300,000; FY2023-2024:

$700,000; FY2024-2025: $700,000; FY2025-2026: $700,000; FY2026-2027: $700,000; and FY2027- 2028: $400,000). The total (cumulative) budget will be spread across all contracts issued to the selected respondents. All work will be accomplished through the issuance of Work Orders. Respondents should not have any expectation or promise as to the volume of work that may be accomplished pursuant to this solicitation.

The District’s Evaluation Committee will meet at District Headquarters to evaluate and rank Submitttals as follows:

• 10:00 a.m. on May 23, 2023, (and at 1:30 pm, if needed) o Discuss the responses o Finalize the initial ranking o Determine a shortlist of Respondents

RFQ 38414

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• Notify all Respondents in writing of the staff’s intended recommendation to the Governing Board.

• 10:00 a.m. on June 15-16 and June 19-23, 2023, to o Begin negotiations with the top-ranked Respondents for professional fees and project costs, as authorized by the District’s Governing Board at its June 13, 2023, meeting.

Americans With Disabilities Act (ADA)

The District does not discriminate on the basis of disability in its services, programs, or activities. Special accommodations for disabilities may be requested through Wendy Cox, or by calling (800) 955-8771 (TTY), at least five business days before the date needed.

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TABLE OF CONTENTS

INSTRUCTIONS TO RESPONDENTS ................................................................................................. - 4 -

1. CONTRACT ADMINISTRATION ..................................................................................... - 4 -

3. WHERE TO DELIVER SUBMITTAL ............................................................................... - 4 -

4. OPENING OF SUBMITTALS ............................................................................................. - 4 -

5. PREPARATION AND ORGANIZATION OF SUBMITTALS ....................................... - 5 -

6. INQUIRIES AND ADDENDA ........................................................................................... - 10 -

7. BUDGET .............................................................................................................................. - 11 -

8. MINIMUM QUALIFICATIONS ............................................ Error! Bookmark not defined.

9. SIGNATURE AND CERTIFICATION REQUIREMENTS .......................................... - 12 -

10. DISQUALIFICATION OF RESPONDENTS .................................................................. - 12 -

11. REJECTION OF SUBMITTALS ...................................................................................... - 12 -

12. WITHDRAWAL OF SUBMITTAL .................................................................................. - 12 -

13. EVALUATION AND AWARD PROCEDURES ............................................................. - 13 -

14. EXECUTION OF AGREEMENT ..................................................................................... - 19 -

15. EXAMINATION OF AGREEMENT DOCUMENTS AND WORK AREA ................. - 19 -

16. DIVERSITY ......................................................................................................................... - 19 -

17. FLORIDA SALES TAX ...................................................................................................... - 20 -

18. PUBLIC ENTITY CRIMES/DISCRIMINATORY VENDORS ..................................... - 20 -

19. USE BY OTHER FLORIDA GOVERNMENTAL ENTITIES ...................................... - 20 -

20. NOTICES AND SERVICES THEREOF .......................................................................... - 20 -

21. PROTEST PROCEDURES ................................................................................................ - 20 -

FORMS .................................................................................................................................................. - 22 - SUBMITTAL FORM ....................................................................................................................... - 22 - PROPOSED SUBCONTRACTORS ................................................................................................. - 23 - CERTIFICATE AS TO CORPORATION ........................................................................................ - 24 -

AFFIDAVIT AS TO NON-COLLUSION AND CERTIFICATION OF MATERIAL

CONFORMANCE WITH SPECIFICATIONS ............................................ - 25 - QUALIFICATIONS — GENERAL .................................................................................................. - 26 - QUALIFICATIONS — SIMILAR PROJECTS ................................................................................ - 27 - QUALIFICATIONS — CLIENT REFERENCE .............................................................................. - 29 - DRUG-FREE WORKPLACE FORM .................................................... Error! Bookmark not defined.

NO RESPONSE FORM..................................................................................................................... - 30 - AGREEMENT ....................................................................................................................... - 31 - ATTACHMENT A — STATEMENT OF WORK ................................ Error! Bookmark not defined.

ATTACHMENT B — INSURANCE REQUIREMENTS ................................................................ - 53 - ATTACHMENT C — DISTRICT’S SUPPLEMENTAL INSTRUCTIONS (sample) .................... - 54 - ATTACHMENT D — SAMPLE WORK ORDER ........................................................................... - 55 - ATTACHMENT E — CONSULTANT’S FEE SCHEDULE ........................................................... - 55 -

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INSTRUCTIONS TO RESPONDENTS

1. CONTRACT ADMINISTRATION

All inquiries related to this solicitation may only be directed to the Procurement Specialist:

Wendy Cox, Procurement Director Phone: 386-329-4118 Email: WCox@sjrwmd.com

Between the release of this solicitation and the posting of the notice of intended decision, Respondents to this solicitation or persons acting on their behalf may not contact any employee or officer of the District concerning any aspect of this solicitation, except the procurement employee listed above. Violation of this provision is grounds for rejecting a response.

2. WHERE TO DELIVER SUBMITTAL

Responses can now be uploaded directly to www.demandstar.com

OR

If the Submittal will be mailed, it must be submitted in a sealed envelope to:

Wendy Cox, Procurement Director St. Johns River Water Management District District Headquarters 4049 Reid Street, Palatka FL 32177

For mailed Submittals, Respondents must clearly label the Submittal envelope with large bold, and/or colored lettering (place label on inner envelope if double sealed) as follows:

SEALED SUBMITTAL — DO NOT OPEN

Respondent’s Name: _______________________________ Request for Qualifications: 38414 Opening Time: 2:00 p.m.

Opening Date: April 18, 2023

3. OPENING OF SUBMITTALS

Respondents or their authorized agents are invited to attend the opening of the Submittals at the following time and place:

2:00 p.m., April 18, 2023 St. Johns River Water Management District District Headquarters 4049 Reid Street, Palatka FL 32177

The Florida Public Records Act, §119.071(1)(b), Fla. Stat., exempts sealed Submittals from inspection and copying until such time as the District provides notice of an intended decision pursuant to §120.57(3)(a), Fla. Stat., or until 30 days after opening of bids, proposals, submittals, or final replies, whichever is earlier. This exemption is not waived by the public opening of the Submittals.

Unless otherwise exempt, Respondent’s Submittal is a public record subject to disclosure upon expiration of the above exemption period. If any information submitted with the Submittal is a trade http://www.demandstar.com/

- 5 -secret as defined in §812.081, Fla. Stat., and exempt from disclosure pursuant to §815.04, Fla. Stat., Respondent must clearly identify any such material as “CONFIDENTIAL TRADE SECRET” in its Submittal and explain the basis for such exemption. The District reserves the right, in its sole judgment and discretion, to reject a Submittal for excessive or unwarranted assertion of trade secret confidentiality and return the Submittal to Respondent.

4. PREPARATION AND ORGANIZATION OF SUBMITTALS

Respondent must submit its response in “digital” format. Instructions for submitting are provided below.

1. Respondents must submit the following fully completed documents on reproduced copies of the attached forms provided in FORMS:

a. Submittal Form

b. Proposed Subcontractor Form

c. Certificate as to Corporation

d. Affidavit as to Non-collusion and Certification of Material Conformance with Specifications

e. Qualifications (General, Similar Projects, Client References, Subcontractors, and other required qualification forms)

f. Drug-Free Workplace Form (not required unless there is a tie)

2. All blank spaces on the Submittal Form shall be typed or legibly printed in ink.

3. Respondents shall provide and complete the following forms and questionnaires and information, and include them in their Submittal under the Subfolders identified below (responses to the forms and questionnaires can be submitted on reproduced copies):

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Discipline A: Hydrologic Modeling and Analysis Projects

Subfolder 1: Respondent’s and subcontractors overall qualifications and capabilities to conduct work as presented in the Statement of Work

a) Description of the Respondent and their overall qualifications and capabilities

b) Description of subcontractor(s) and their overall qualifications and capabilities

c) Subcontractors Form (for discipline A)

d) A “Letter of Commitment” from a principal of each subcontractor stating that the subcontractor is committed to being a part of Respondent’s team.

e) Demonstrate an understanding of requested services

f) Team organizational structure and specific names, functions, and availability of key personnel

g) Description of Respondent’s project management approach and capabilities

h) Acknowledge a willingness to meet time and budget requirements

i) If applicable, documentation of Respondent’s certification by the state of Florida’s Office of Supplier Diversity as a woman-, veteran-, or minority-owned business enterprise

j) If applicable, documentation of Respondent’s certification as a small business, and if so, who provided the certification.

k) Number of employees currently employed by Respondent and its subcontractors; and

Respondent’s and its subcontractor’s average annual volume of work for the past three years.

Subfolder 2: Technical qualifications and experience of key personnel on Hydrologic Modeling and Analysis projects

a) Documentation of key personnel’s experience, education, applicable professional licenses, and other qualifications.

Subfolder 3: Relevant experience and performance on Hydrologic Modeling and Analysis projects — emphasis on projects conducted within last five years

a) Qualifications Form – Client References (form provided by the District)

b) Qualifications Form – Similar Projects Subfolder 4: Location Higher consideration will be given to firms whose Project Manager is located within 100 miles of either the following:

District Headquarters (4049 Reid Street, Palatka FL 32177) Jacksonville Service Center (7775 Baymeadows Way, Suite 102, Jacksonville FL 32256) Apopka Service Center (2501 S. Binion Road, Apopka FL 32703) Palm Bay Service Center (525 Community College Parkway SE, Palm Bay FL 32909).

• Within 100 miles of District Headquarters or a Service Center = 10 points

• More than 100 miles of District Headquarters or a Service Center = 0 points

Subfolder 5: Volume of District work previously awarded to Respondent No forms are provided for this criterion; however, the Respondent is responsible to submit documentation as to the volume of work (in dollars) awarded by the District to firm in the past five years based on the solicitation response date of this RFQ, including contracts, work orders and purchase orders.

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Discipline B: Environmental Assessment

Subfolder 1: Respondent’s and subcontractors overall qualifications and capabilities to conduct work as presented in the Statement of Work

a) Description of the Respondent and their overall qualifications and capabilities

b) Description of subcontractor(s) and their overall qualifications and capabilities

c) Subcontractors Form (for discipline B)

d) A “Letter of Commitment” from a principal of each subcontractor stating that the subcontractor is committed to being a part of Respondent’s team.

e) Demonstrate an understanding of requested services

f) Team organizational structure and specific names, functions, and availability of key personnel

g) Description of Respondent’s project management approach and capabilities

h) Acknowledge a willingness to meet time and budget requirements

i) If applicable, documentation of Respondent’s certification by the state of Florida’s Office of Supplier Diversity as a woman-, veteran-, or minority-owned business enterprise

j) If applicable, documentation of Respondent’s certification as a small business, and if so, who provided the certification?

k) Number of employees currently employed by Respondent and its subcontractors; and

Respondent’s and its subcontractor’s average annual volume of work for the past three years

Subfolder 2: Technical qualifications and experience of key personnel on Environmental Assessment projects

a) Documentation of key personnel’s experience, education, applicable professional licenses, and other qualifications.

Subfolder 3: Relevant experience and performance on Environmental Assessment projects — emphasis on projects conducted within the past five years

a) Qualifications Form - Client References (form provided by the District)

b) Qualifications Form – Similar Projects Subfolder 4: Location Higher consideration will be given to firms whose Project Manager is located within 100 miles of either the following:

District Headquarters (4049 Reid Street, Palatka FL 32177) Jacksonville Service Center (7775 Baymeadows Way, Suite 102, Jacksonville FL 32256) Apopka Service Center (2501 S. Binion Road, Apopka FL 32703) Palm Bay Service Center (525 Community College Parkway SE, Palm Bay FL 32909).

• Within 100 miles of District Headquarters or a Service Center = 10 points

• More than 100 miles of District Headquarters or a Service Center = 0 points

Subfolder 5: Volume of District work previously awarded to Respondent No forms are provided for this criterion; however, the Respondent is responsible to submit documentation as to the volume of work (in dollars) awarded by the District to firm in the past five years based on the solicitation response date of this RFQ, including contracts, work

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Discipline C: Independent Scientific/Technical Peer Review and Expert Services for Environmental Assessment

Subfolder 1: Respondent’s and subcontractors overall qualifications and capabilities to conduct work as presented in the Statement of Work

a) Description of the Respondent and their overall qualifications and capabilities

b) Description of subcontractor(s) and their overall qualifications and capabilities

c) Subcontractors Form (for discipline C)

d) A “Letter of Commitment” from a principal of each subcontractor stating that the subcontractor is committed to being a part of Respondent’s team

e) Demonstrate an understanding of requested

f) Team organizational structure and specific names, functions, and availability of key personnel

g) Description of Respondent’s project management approach and capabilities

h) Acknowledge a willingness to meet time and budget requirements

i) If applicable, documentation of Respondent’s certification by the state of Florida’s Office of Supplier Diversity as a woman-, veteran-, or minority-owned business enterprise

j) If applicable, documentation of Respondent’s certification as a small business, and if so, who provided the certification?

k) Number of employees currently employed by Respondent and its subcontractors; and

Respondent’s and its subcontractor’s average annual volume of work for the past three years

Subfolder 2: Technical qualifications and experience of key personnel on Independent Scientific/Technical Peer Review and Expert Services for Environmental Assessment projects

a) Documentation of key personnel’s experience, education, applicable professional licenses, and other qualifications.

Subfolder 3: Relevant experience and performance on Independent Scientific/Technical Peer Review and Expert Services for Environmental Assessment projects — emphasis on projects conducted within the past five years

a) Qualifications Form – Client References (form provided by the District)

b) Qualifications Form – Similar Projects Subfolder 4: Location Higher consideration will be given to firms whose Project Manager is located within 100 miles of either the following:

District Headquarters (4049 Reid Street, Palatka FL 32177) Jacksonville Service Center (7775 Baymeadows Way, Suite 102, Jacksonville FL 32256) Apopka Service Center (2501 S. Binion Road, Apopka FL 32703) Palm Bay Service Center (525 Community College Parkway SE, Palm Bay FL 32909).

• Within 100 miles of District Headquarters or a Service Center = 10 points

• More than 100 miles of District Headquarters or a Service Center = 0 points

Subfolder 5: Volume of District work previously awarded to Respondent No forms are provided for this criterion; however, the Respondent is responsible to submit documentation as to the volume of work (in dollars) awarded by the District to firm in the past

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Discipline D: Independent Scientific/Technical Peer Review and Expert Services for Groundwater, Hydrologic, Hydraulic and Hydrodynamic Modeling and Other Related Services

Subfolder 1: Respondent’s and subcontractors overall qualifications and capabilities to conduct work as presented in the Statement of Work

a) Description of the Respondent and their overall qualifications and capabilities

b) Description of subcontractor(s) and their overall qualifications and capabilities

c) Subcontractors Form (for discipline D)

d) A “Letter of Commitment” from a principal of each subcontractor stating that the subcontractor is committed to being a part of Respondent’s team

e) Demonstrate an understanding of requested services

f) Team organizational structure and specific names, functions, and availability of key personnel

g) Description of Respondent’s project management approach and capabilities

h) Acknowledge a willingness to meet time and budget requirements

i) If applicable, documentation of Respondent’s certification by the state of Florida’s Office of Supplier Diversity as a woman-, veteran-, or minority-owned business enterprise

j) If applicable, documentation of Respondent’s certification as a small business, and if so, who provided the certification?

k) Number of employees currently employed by Respondent and its subcontractors; and

Respondent’s and its subcontractor’s average annual volume of work for the past three years

Subfolder 2: Technical qualifications and experience of key personnel on Independent Scientific/Technical Peer Review and Expert Services for Groundwater, Hydrologic, Hydraulic and Hydrodynamic Modeling and other related services projects

a) Documentation of key personnel’s experience, education, applicable professional licenses, and other qualifications.

Subfolder 3: Relevant experience and performance on Independent Scientific/Technical Peer Review and Expert Services for Groundwater, Hydrologic, Hydraulic and Hydrodynamic Modeling and other related services projects — emphasis on projects conducted within the past five years

a) Qualifications Form – Client References (form provided by the District)

b) Qualifications Form – Similar Projects Subfolder 4: Location Higher consideration will be given to firms whose Project Manager is located within 100 miles of either the following:

District Headquarters (4049 Reid Street, Palatka FL 32177) Jacksonville Service Center (7775 Baymeadows Way, Suite 102, Jacksonville FL 32256) Apopka Service Center (2501 S. Binion Road, Apopka FL 32703) Palm Bay Service Center (525 Community College Parkway SE, Palm Bay FL 32909).

• Within 100 miles of District Headquarters or a Service Center = 10 points

• More than 100 miles of District Headquarters or a Service Center = 0 points

Subfolder 5: Volume of District work previously awarded to Respondent No forms are provided for this criterion; however, the Respondent is responsible to submit documentation as to the volume of work (in dollars) awarded by the District to firm in the past

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4. Respondent is encouraged to include as much pertinent data and information under each section as necessary to ensure proper evaluation of its qualifications. Each section shall be evaluated separately on its own merit.

5. Respondent must follow all procedures for electronic submission or the Respondent’s Submittal may be determined as “non-responsive” and rejected.

6. Unless directed otherwise, all information required by the solicitation, including the forms and questionnaires listed under Subfolder 1 above must be completed (typed or handwritten) and included in the submission in electronic format (forms must be completed and converted/scanned to PDF format (Adobe).

7. All of the forms and questionnaires in the Request for Qualifications package are available upon request in Microsoft® Word to aid the Respondent in providing its Submittal in electronic format.

8. The file-naming conventions for the Submittal shall include:

a) Submittal: RFQ # Respondent’s name (abbreviated) Due Date

(Example: RFQ _____ ABC Company 11-11-15)

9. All electronically submitted files shall be saved to a single CD or pin/thumb/jump drive. The CD or pin/thumb/jump drive MUST be placed in a sealed envelope pursuant to the instructions under Item 3 for sealed responses – DO NOT SUBMIT YOUR RESPONSE BY EMAIL — THIS

WILL RESULT IN THE SUBMITTAL BEING REJECTED AS NON-RESPONSIVE.

10. Please do NOT password protect your files. The District recommends that Respondents confirm their Submittal will open correctly on a non-company owned computer. Any electronic submittal received by the District that does not open on a District-owned computer is subject to rejection as a defective response.

If you need assistance or have any questions about the format, please email or call Wendy Cox at WCox@sjrwmd.com or 386-329-4118.

In the event you decline to submit a Submittal, the District would appreciate Submittal of the “No Response Form” provided at the end of the “FORMS” section to describe the reason for not submitting a Submittal.

5. INQUIRIES AND ADDENDA

District staff are not authorized to orally interpret the meaning of the specifications or other Agreement documents, or correct any apparent ambiguity, inconsistency, or error therein. In order to be binding upon the District, the interpretation or correction must be given by the Procurement Specialist and must be in writing. The Procurement Specialist may orally explain the District’s procedures and assist Respondents in referring to any applicable provision in the Request for Qualifications documents, but the Respondent is ultimately responsible for submitting the Submittal in the appropriate form and in accordance with written procedures.

Every request for a written interpretation or correction must be received at least nine days prior to opening of Submittals in order to be considered. Requests may be submitted by email to wcox@sjrwmd.com. Interpretations, corrections, and supplemental instructions will be communicated by written addenda to this solicitation posted by DemandStar and Vendor Registry to all prospective Respondents (at the respective addresses furnished for such purposes) no later than five days before the opening of Submittals.

Submission of a Submittal constitutes acknowledgment of receipt of all addenda. Submittals will be construed as though all addenda had been received. Failure of the Respondent to receive any addenda

Barbara Johnston Is this right? Wendy was listed elsewhere.

David Christian Wendy, should this be you or Amy?

Wendy Cox Wendy

- 11 -does not relieve Respondent from any and all obligations under the Submittal, as submitted. All addenda become part of the Agreement.

6. BUDGET

The estimated budget for all work over the five years of the contract(s) is $3,500,000. All contracts issued pursuant to this solicitation will expire June 30, 2028. The above amounts are derived from totaling the following fiscal-year budgeted amounts, which are estimates: FY2022-23: $300,000;

FY2023-2024: $700,000; FY2024-2025: $700,000; FY2025-2026: $700,000; FY2026-2027: $700,000;

and FY 2027-2028: $400,000. The total budget will to be spread across all contracts issued to the selected respondents. All work will be accomplished through the issuance of Work Orders. Respondents should not have any expectation or promise as to the volume of work that may be accomplished pursuant to this solicitation.

The above amounts are estimates only and does not limit the District in awarding the Agreement.

Respondents are cautioned to not make any assumptions from the budget estimate about the total funds available for the Work. The District retains the right to adjust the estimate in awarding the Agreement.

The District also reserves the right to reject all Submittals if subsequent negotiations with qualified Respondents result in costs over this estimated budget amount. In addition, the District reserves the right to increase, decrease, or delete any class, item, or part of the Work in order to reduce costs for any reason. The District may discuss alternatives for reducing the cost of the Work with Respondents and make such modifications as it determines to be in its best interest.

7. MINIMUM QUALIFICATIONS

Respondent must document the minimum qualifications listed below for each Discipline included in their submittal.

a. Respondent must provide two client references that can support Respondent firm’s capability to successfully complete projects of the nature specified in the Statement of Work for the respective discipline. One of the client references may be from the similar projects listed in response to subparagraph (b), below. No more than one of the references may be from completed District projects. The evaluation team may use the District project manager’s closeout documents on any prior District project cited and may consult with the project manager.

b. Respondent’s key personnel must have no less than five years of experience on projects of the nature specified in the Statement of Work. Provide a description of past and present work on projects of this type (include firm and key personnel’s experience and performance) with emphasis on projects conducted within the past five years — not limited to past work with the District (all things being otherwise equal, those Respondents whose experience encompasses a greater number of projects within the respective discipline that include environmental conditions similar to those found in Florida will receive higher scores).

c. Respondent’s Key Personnel should have appropriate professional licenses. A minimum of one team member should have an active Professional Engineering license in the State of Florida. A copy of the Professional Engineering license and other appropriate licenses must be included with the submittal.

Irrespective of the minimum qualifications stated above, the District may make such investigations as it deems necessary to determine the ability of the Respondent to perform the Work. The District reserves the right to reject any Submittal if the evidence submitted by such Respondent and/or the District’s independent investigation of such Respondent fails to satisfy the District that such Respondent is properly qualified to carry out the obligations of the Agreement and complete the Work in a manner acceptable to the District within the time period specified.

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8. SIGNATURE AND CERTIFICATION REQUIREMENTS

An individual submitting a Response must sign his/her name therein and state his/her address and the name and address of every other person interested in the Submittal as principal. If a firm or partnership submits the Submittal, state the name and address of each member of the firm or partnership. If a corporation submits the Submittal, an authorized officer or agent must sign the Submittal, subscribing the name of the corporation with his or her own name and affixing the corporate seal. Such officer or agent must also provide the name of the state under which the corporation is chartered, and the names and business addresses of the President, Secretary, and Treasurer. Corporations chartered in states other than Florida must submit evidence of registration with the Florida Secretary of State for doing business in the State of Florida. Respondent must certify that all persons or entities having an interest as principal in the Submittal or in substantial performance of the Work have been identified in the Submittal forms.

9. DISQUALIFICATION OF RESPONDENTS

Any of the following causes will be considered as sufficient grounds for disqualification of a Respondent and rejection of the Submittal:

a. Contacting a District employee or officer other than the procurement employee named in this solicitation about any aspect of this solicitation before the notice of intended decision is posted.

b. Submission of more than one Submittal for the same subject matter by an individual, firm, partnership, or corporation under the same or different names;

c. Evidence of collusion among Respondents;

d. Submission of materially false information with the Submittal;

e. Information gained through checking of references or other sources which indicates that Respondent may not successfully perform the Work;

f. Respondent is failing to adequately perform on any existing contract with the District;

g. Respondent has defaulted on a previous contract with the District;

h. The evidence submitted by Respondent, or the District’s investigation of Respondent, fails to satisfy the District that Respondent is properly qualified to carry out the obligations of the Agreement in a manner acceptable to the District and within the time period specified;

i. Any other cause that is sufficient to raise doubt regarding the ability of a Respondent to perform the Work in a manner that meets the District’s objectives for the Work.

10. REJECTION OF SUBMITTALS

Submittals must be delivered to the specified location and received before the Submittal opening in order to be considered. Untimely Submittals will be returned to the Respondent unopened. Submittals will be considered irregular and may be rejected if they show material omissions, alterations of form, additions not called for, conditions, limitations, or other material irregularities. The District may consider incomplete any Submittal not prepared and submitted in accordance with the provisions specified herein, and reserves the right to waive any minor deviations or irregularities in an otherwise valid Submittal.

The District reserves the right to reject any and all Submittals and cancel this request for qualifications when it determines, in its sole judgment and discretion, that it is not in its best interest to award the agreement.

11. WITHDRAWAL OF SUBMITTAL

Respondent may withdraw its Submittal if it submits such a written request to the District prior to the designated date and hour of opening of Submittals. Respondent may be permitted to withdraw its Submittal no later than 72 hours after the Submittal opening for good cause, as determined by the District in its sole judgment and discretion.

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12. EVALUATION AND AWARD PROCEDURES

a. Submittals will be evaluated by a staff Evaluation Committee based upon the criteria and weighting set forth in “EVALUATION CRITERIA.” The committee members will meet at District headquarters or other location as appropriate to discuss the Submittals and their individual evaluations. Each committee member completes an evaluation form, from which the overall ranking of Submittals is compiled. Evaluation forms may be submitted at or subsequent to the Evaluation Committee meeting. If it is determined that it will assist the committee’s evaluation for some or all Respondents to make an oral presentation, such presentations will be scheduled at District headquarters or other location as appropriate.

b. Section 286.0113, Fla. Stat., exempts from being open to the public, any portion of a meeting at which: (1) a negotiation with a Respondent is conducted pursuant to a competitive solicitation; (2) a Respondent makes an oral presentation as part of a competitive solicitation; (3) a Respondent answers questions as part of a competitive solicitation; or (4) negotiation strategies are discussed.

Also, recordings of, and any records presented at, the exempt meeting are exempt from §119.07(1) and §24(a), Art. I of the State Constitution (Public Records) until such time as the District provides notice of an intended decision or until 30 days after opening the bids, proposals, submittals, or final replies, whichever occurs earlier. A complete recording shall be made of any portion of an exempt meeting. No portion of the exempt meeting may be held off the record.

c. Pursuant to §286.0113 Fla. Stat., if the District rejects all Submittals and concurrently provides notice of its intent to reissue the competitive solicitation, any recordings or records presented at any exempt meeting relating to the solicitation shall remain exempt from §119.07(1) and §24(a), Art. I of the State Constitution (Public Records) until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation or until the District withdraws the reissued competitive solicitation. A recording and any records presented at an exempt meeting are not exempt for longer than 12 months after the initial District notice rejecting all Submittals.

d. Following the evaluation process, the District will submit the final ranking of Submittals to the Governing Board for approval, except for those instances in which the authority to approve and execute the Agreement has been delegated by the Governing Board to the Executive Director, or designee. All Respondents will be notified in writing of the Evaluation Committee’s final ranking of Submittals.

e. The Committee will meet to evaluate and rank the Submittals in the location(s), time(s) and date(s), stated at the beginning of this Request for Qualifications package. The District anticipates qualifying and negotiating fee schedules with up to five Respondents in each discipline.

f. Contract negotiations will then commence with the Respondents submitting the highest-ranked Submittals. If negotiations fail with the highest-ranked Respondent, negotiations will proceed with the other Respondents in ranked order.

g. The Agreement will be awarded to up to five Respondents in each discipline having the highest ranked Submittals, which successfully conclude negotiations with the District (the “Successful Respondent” or collectively, the “Successful Respondents”). The Agreement may be modified based on the District’s acceptance of any alternatives listed in this Request for Qualifications that the District deems in its best interest.

h. The District reserves the right to award the Agreement to the next highest ranked and available Respondent in the event the Successful Respondent fails to enter into the Agreement, or the Agreement with said Respondent is terminated within 90 days of the effective date.

i. All Respondents will be notified of the District’s intent to award or decision to award the Agreement.

For the purpose of filing a protest under §120.57(3), Fla. Stat., the time period will commence as provided in “NOTICES AND SERVICES THEREOF.”

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EVALUATION CRITERIA: DISCIPLINE A – HYDROLOGIC MODELING AND ANALYSIS

Responses shall include information or documentation regarding, and will be evaluated using, the evaluation criteria set forth below. The evaluation rating scale is as follows:

More adequate ................................................8 – 10 Less adequate ........................................................ 1 – 4 Adequate .........................................................5 – 7 Not covered in submittal

CRITERIA – Discipline A: Hydrologic Modeling and Analysis Projects SCORE WEIGHT TOTAL

Respondent’s and subcontractors overall qualifications and capabilities to conduct work as presented in the Statement of Work

a) Description of the Respondent and their overall qualifications and capabilities

b) Description of subcontractor(s) and their overall qualifications and capabilities

c) Subcontractors Form (for discipline A)

d) A “Letter of Commitment” from a principal of each subcontractor stating that the subcontractor is committed to being a part of Respondent’s team.

e) Understanding of requested services

f) Team organizational structure and specific names, functions, and availability of key personnel

g) Project management approach and capabilities

h) Willingness to meet time and budget requirements

i) Has Respondent been certified by the state of Florida’s Office of Supplier Diversity as a woman-, veteran-, or minority-owned business enterprise

j) Has Respondent been certified as a small business, and if so, who provided the certification.

k) Number of employees currently employed by Respondent and its subcontractors; and

Respondent’s and its subcontractor’s average annual volume of work for the past three years.

23%

Technical qualifications and experience of key personnel on Hydrologic Modeling and Analysis projects

a) Documentation of key personnel’s experience, education, applicable professional licenses, and other qualifications.

39%

Relevant experience and performance on Hydrologic Modeling and Analysis projects — emphasis on projects conducted within the past five years

a) Qualifications Form – Client References (form provided by the District)

b) Qualifications Form – Similar Projects

33%

Location Higher consideration will be given to firms whose Project Manager is located within 100 miles of either of the following:

District headquarters (4049 Reid Street, Palatka FL 32177) Jacksonville Service Center (7775 Baymeadows Way, Suite 102, Jacksonville FL 32256) Apopka Service Center (2501 S. Binion Road, Apopka FL 32703) Palm Bay Service Center (525 Community College Parkway SE, Palm Bay FL 32909)

• Within 0-100 miles of District Headquarters or a District Service Center = 10 points

• Not within 100 miles from District’s Headquarters or a District Service Center = 0 points

3%

Volume of District work previously awarded to Respondent Submit documentation as to the volume of work (in dollars) awarded by the District to firm in the past three years, including contracts, work orders, and purchase orders. Points will be allocated from 0 to 10 with Respondents with higher awarded contract totals in the last five years based on the solicitation response date of this RFQ shall receive fewer award points. Respondents with no previous work awards may receive the highest allocation of points (10), while the Respondent with the highest previous work awarded will receive zero points. The District shall rely on its official financial records to resolve any discrepancies. Checks issued by the District on or prior to the date submittals are received shall be included in this total even if Respondent has not yet received the payment.

The formula for allocation of previous work award points will be calculated as follows: The Respondent with the highest total of previous work awarded represents the Allocation Basis Total (ABT); then, the ABT less the Previous Work Awarded divided by the ABT will be multiplied by 10 (the highest number of points awarded); points allocated will be rounded and expressed in single decimal point level.

2%

TOTAL 100%

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EVALUATION CRITERIA: DISCIPLINE B – ENVIRONMENTAL ASSESSMENT

Responses shall include information or documentation regarding, and will be evaluated using, the evaluation criteria set forth below. The evaluation rating scale is as follows:

More adequate ................................................8 – 10 Less adequate ........................................................ 1 – 4 Adequate .........................................................5 – 7 Not covered in submittal

CRITERIA – Discipline B: Environmental Assessment SCORE WEIGHT TOTAL

Respondent’s and subcontractors overall qualifications and capabilities to conduct work as presented in the Statement of Work

a) Description of the Respondent and their overall qualifications and capabilities

b) Description of subcontractor(s) and their overall qualifications and capabilities

c) Subcontractors Form (for discipline B)

d) A “Letter of Commitment” from a principal of each subcontractor stating that the subcontractor is committed to being a part of Respondent’s team.

e) Understanding of requested services

f) Team organizational structure and specific names, functions, and availability of key personnel

g) Project management approach and capabilities

h) Willingness to meet time and budget requirements

i) Has Respondent been certified by the state of Florida’s Office of Supplier Diversity as a woman-, veteran-, or minority-owned business enterprise

j) Has the applicant been certified as a small business, and if so, who provided the certification?

k) Number of employees currently employed by Respondent and its subcontractors; and Respondent’s and its subcontractor’s average annual volume of work for the past three years

23%

Technical qualifications and experience of key personnel on Environmental Assessment projects

a) Documentation of key personnel’s experience, education, applicable professional licenses, and other qualifications.

39%

Relevant experience and performance on Environmental Assessment projects — emphasis on projects conducted within the past five years

a) Qualifications Form – Client References (form provided by the District)

b) Qualifications Form – Similar Projects

33%

Location Higher consideration will be given to firms whose Project Manager is located within 100 miles of either of the following:

District headquarters (4049 Reid Street, Palatka FL 32177) Jacksonville Service Center (7775 Baymeadows Way, Suite 102, Jacksonville FL 32256) Apopka Service Center (2501 S. Binion Road, Apopka FL 32703) Palm Bay Service Center (525 Community College Parkway SE, Palm Bay FL 32909)

• Within 0-100 miles of District Headquarters or a District Service Center = 10 points

• Not within 100 miles from District’s Headquarters or a District Service Center = 0 points

3%

Volume of District work previously awarded to Respondent Submit documentation as to the volume of work (in dollars) awarded by the District to firm in the past three years, including contracts, work orders, and purchase orders. Points will be allocated from 0 to 10 with Respondents with higher awarded contract totals in the last five years based on the solicitation response date of this RFQ shall receive fewer award points. Respondents with no previous work awards may receive the highest allocation of points (10), while the Respondent with the highest previous work awarded will receive zero points. The District shall rely on its official financial records to resolve any discrepancies. Checks issued by the District on or prior to the date submittals are received shall be included in this total even if Respondent has not yet received the payment.

The formula for allocation of previous work award points will be calculated as follows: The Respondent with the highest total of previous work awarded represents the Allocation Basis Total (ABT); then, the ABT less the Previous Work Awarded divided by the ABT will be multiplied by 10 (the highest number of points awarded); points allocated will be rounded and expressed in single decimal point level.

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EVALUATION CRITERIA: DISCIPLINE C – INDEPENDENT SCIENTIFIC/TECHNICAL PEER

REVIEW AND EXPERT SERVICES FOR ENVIRONMENTAL ASSESSMENT

Responses shall include information or documentation regarding, and will be evaluated using, the evaluation criteria set forth below. The evaluation rating scale is as follows:

More adequate ................................................8 – 10 Less adequate ........................................................ 1 – 4 Adequate .........................................................5 – 7 Not covered in submittal

CRITERIA – Discipline C: Independent Scientific/Technical Peer Review and Expert Services for Environmental Assessment SCORE WEIGHT TOTAL

Respondent’s and subcontractors overall qualifications and capabilities to conduct work as presented in the Statement of Work

a) Description of the Respondent and their overall qualifications and capabilities

b) Description of subcontractor(s) and their overall qualifications and capabilities

c) Subcontractors Form (for discipline C)

d) A “Letter of Commitment” from a principal of each subcontractor stating that the subcontractor is committed to being a part of Respondent’s team

e) Understanding of requested services

f) Team organizational structure and specific names, functions, and availability of key personnel

g) Project management approach and capabilities

h) Willingness to meet time and budget requirements

i) Has Respondent been certified by the state of Florida’s Office of Supplier Diversity as a woman-, veteran-, or minority-owned business enterprise

j) Has the applicant been certified as a small business, and if so, who provided the certification?

k) Number of employees currently employed by Respondent and its subcontractors; and Respondent’s and its subcontractor’s average annual volume of work for the past three years

23%

Technical qualifications and experience of key personnel on Independent Scientific/Technical Peer Review and Expert Services for Environmental Assessment projects

a) Documentation of key personnel’s experience, education, applicable professional licenses, and other qualifications.

39%

Relevant experience and performance on Independent Scientific/Technical Peer Review and Expert Services for Environmental Assessment projects — emphasis on projects conducted within the past five years

a) Qualifications Form – Client References (form provided by the District)

b) Qualifications Form – Similar Projects

33%

Location Higher consideration will be given to firms whose Project Manager is located within 100 miles of either of the following:

District headquarters (4049 Reid Street, Palatka FL 32177) Jacksonville Service Center (7775 Baymeadows Way, Suite 102, Jacksonville FL 32256) Apopka Service Center (2501 S. Binion Road, Apopka FL 32703) Palm Bay Service Center (525 Community College Parkway SE, Palm Bay FL 32909)

• Within 0-100 miles of District Headquarters or a District Service Center = 10 points

• Not within 100 miles from District’s Headquarters or a District Service Center = 0 points

3%

Volume of District work previously awarded to Respondent Submit documentation as to the volume of work (in dollars) awarded by the District to firm in the past three years, including contracts, work orders, and purchase orders. Points will be allocated from 0 to 10 with Respondents with higher awarded contract totals in the last five years based on the solicitation response date of this RFQ shall receive fewer award points. Respondents with no previous work awards may receive the highest allocation of points (10), while the Respondent with the highest previous work awarded will receive zero points. The District shall rely on its official financial records to resolve any discrepancies.