38414 Addendum 2.pdf
PDF 217 KB Posted
- Solicitation number
- RFSQ-04638
- Issued by
- Polk County, Florida
About this file
This document is an Addendum to a Request for Qualifications (RFQ) issued by the St. Johns River Water Management District (SJRWMD) for Hydrologic, Hydraulic, Hydrodynamics and Environmental Modeling and Analysis Services. The RFQ supports several SJRWMD programs, including Minimum Flows and Levels Determination, Minimum Flows and Levels Prevention and Recovery, Central Florida Water Initiative, North Florida Regional Water Supply Planning, Central Springs and East Coast Water Supply, and Alternative Water Supply Development Projects. The addendum addresses questions received from prospective respondents, including clarifications on the requirements for similar projects and contract exceptions, the availability of forms in Word format, and the need to submit an electronic file separately if uploading to DemandStar. The addendum also notes that respondents can respond to a subset of the bulleted expertise areas, and that the District is unable to extend the response due date of April 18, 2023.
The contract opportunity is open to environmental and professional engineering firms licensed to do business in Florida, with expertise in one or more of the four specified disciplines: Hydrologic Modeling and Analysis; Environmental Assessment; Independent Scientific/Technical Peer Review and Expert Services for Environmental Assessment; and Independent Scientific/Technical Peer Review and Expert Services for Groundwater, Hydrologic, Hydraulic and Hydrodynamic Modeling and other related services. The contract term and any renewal options are not specified in the provided information.
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Other files
| File | Type | Posted |
|---|---|---|
| 38414 Addendum 1.pdf | ||
| 38414 Addendum 3.pdf | ||
| RFQ 38414 _MS Word Version.docx | DOCX document | |
| Hydraulic_Hydrodynamic Mod Serv.pdf |
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Text version
DATE: March 30, 2023
TO: Prospective Respondents
FROM: Wendy L. Cox, Procurement Director
SUBJECT: Addendum #2 to Request for Qualifications 38414 - Hydrologic, Hydraulic, Hydrodynamics and Environmental Modeling and Analysis Services
This addendum has been issued due to the following questions received regarding the above referenced solicitation. A response to each questions is provided.
1. Question: For the Similar Projects can those projects be a combination of projects that our firm, key personal, individual, or project manager worked on?
Response: We considered this, and the answer we came to was that if key personnel were in charge of the project, or played a major role in a project, at another firm, then we would consider the skills needed for that project to come with that person to the new firm. Therefore, that could be included. However, to keep the projects submitted to a reasonable number, it needs to be from someone who played a significant role in that project.
2. Question: Do contract exceptions need to be submitted with the RFQ?
Response: Yes.
3. Question: Can we get a word version of the forms for the RFQ? It would make filling them out easier.
Response: Yes, and the Microsoft Word version has been uploaded to Demandstar, Vendor
Registry and the state of Florida’s MyFloridaMarketPlace vendor bid system.
4. Question: On page 4 of the RFQ under Instructions to Respondents, Item 2. Where to Deliver
Submittal, it states that “Responses can now be uploaded directly to www.demandstar.com”. On page 10 under Preparation and Organization of Submittals, Item 9 states that “All electronically submitted files shall be saved to a single CD or pin/thumb/jump drive. The CD or pin/thumb/jump drive MUST be placed in a sealed envelope pursuant to the instructions under Item 3 for sealed responses…” Can SJRWMD confirm that if an electronic file is uploaded to DemandStar, an additional electronic version of the submittal does not need to mailed to the District?
Response: Yes, that is correct. If a Respondent chooses to respond to this solicitation through
Demandstar’s e-Bidding process, the Respondent is not required to also mail an electronic file
(flash/jump drive).
https://nam11.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.demandstar.com%2F&data=05%7C01%7C%7Ceb082b3b7bea4226313108db3094c9f8%7Cb0c8375fdaa740b9a01b690d8d3723b9%7C0%7C0%7C638157187848782307%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=aGSf7yUlmz%2FPCCgiWzHRACjYcUttcjO%2FhNyRGhVkDv8%3D&reserved=0
5. Question: When responding to a particular discipline (A, B, C, or D), are respondents required to provide expertise and experience in all of the bulleted items under the particular discipline, or can we respond to a subset of these items?
Response: A Respondent can respond to a subset; however, the more bullet points the Respondent has expertise in, the better their chance of scoring higher in that section of their submittal.
6. The Southwest Florida Water Management District (SWFWMD) issued a solicitation for very similar services on March 17, 2023, with responses due on April 11, 2023. We are interested in pursuing both the SWFWMD solicitation and this SJRWMD solicitation which has responses being due on April 18, 2023. Given that small firms typically have fewer staff and resources dedicated to responding to these solicitations than do the larger, national firms, will SJRWMD consider extending the due date for SOQs by one or two weeks to enable smaller firms to respond to both the
SWFWMD and SJRWMD solicitations?
Response: Unfortunately, we are not able to accommodate a revised solicitation schedule due to it potentially negatively impacting our Minimum Flows and Levels program schedules.
NOTE: The response due date for this solicitation remains as 2:00 pm, April 18, 2023.
Please acknowledge receipt of this Addendum on the SUBMITTAL FORM provided in the Request for
Qualifications document.
If you have any questions, please contact me at wcox@sjrwmd.com or at (386) 329-4118.
mailto:wcox@sjrwmd.com
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