HVAC Replacements_NRT State Park_QQ48762_Final.docx

QQ48762- HVAC System Replacements at New River Trail State Park

I. PURPOSE: The purpose and intent of this Quick Quote is to conduct a one-time solicitation to furnish and install one (1) HVAC split system for use within New River Trail State Park’s Foster Falls Depot and one (1) HVAC mini-split system to be installed at the Foster Falls Boat and Bike Livery. Award shall be made on a grand total basis. All questions regarding this solicitation should be directed to Cristina Garcia (804) 625-3973 cristina.garcia@dcr.virginia.gov.

II. SCOPE OF WORK: The contractor shall furnish all materials, labor, equipment, supplies and supervision to remove and dispose of the old unit, replace and render operational one (1) new, like in kind and type, HVAC unit to be installed at the Visitor’s Center. All work associated with this project shall be completed within thirty (30) days from award. Work to be completed Monday-Friday beginning at 8:00AM and coordinated with the Park Office. Attendance at the pre-bid meeting is required and shall take place on Thursday, December 14, 2023 at 10:30am. Potential bidders should meet at the Park Office located at 116 Orphanage Drive. Contact the park office at 276-699-6778 to make have your company listed on the attendance sheet. All bidders must sign in to have their site visit be recorded.

*Contractors must bid on BOTH line items to be considered for award. In addition to the pricing sheet (Attachment C), a dollar value should be electronically entered into eVA at the time of bid.

A. MINIMUM EQUIPMENT REQUIREMENTS-Foster Falls Depot:

1. Product information shall be submitted with bid for evaluation. Failure to provide Product Information may eliminate your bid from evaluation. *

2. The contractor shall install and render operational one (1) new and unused minimum 16 SEER Two Stage HVAC 5 Ton* unit with matching air handler to include fiberglass equipment pad, snow legs (if already present), new set lines, condensate drip pan and piping outside the building foundation, adapters to old duct work, emergency/auxiliary heat strips, and new programmable thermostat.

*NOTE: It is believed that the current unit has a five (5) Ton compressor. Bidders should verify this is correct at the time of the visit.

3. New and unused set lines shall be installed.

4. Existing electrical connection/disconnects may be used if they meet manufacturer recommendations. If not, electrical components must be replaced.

5. The Contractor is responsible for any carpentry needed to enlarge access openings, including trim and finishing to match existing woodwork.

6. The Contractor shall install new/unused supply and return transitions.

7. The contractor shall replace condensate pump on unit if one is currently installed.

8. The Contractor shall provide and install new condensate drip pan and condensate piping outside building foundations.

9. Exterior unit may require new foundation pads and/or snow legs and shall be installed level, if needed.

10. The contractor shall provide and install emergency/auxiliary heat strips that are appropriate for the size of the unit and the space to be heated.

B. MINIMUM EQUIPMENT REQUIREMENTS-Foster Falls Boat and Bike Livery location:

1. Product information shall be submitted with bid for evaluation. Failure to provide Product Information may eliminate your bid from evaluation. *

2. Contractor shall install and render operational one 2T mini-split system in like and in kind, inclusive of all components currently installed. New set lines shall be installed.

***NOTE: It is believed that this unit is 24K (2T). Contractor is responsible for ensuring that the proper size unit is installed.

C. GENERAL JOB AND COMPLETION REQUIREMENTS:

1. Work Hours: All services shall be performed, unless mutually agreed upon by the Contractor and the Park Representative, during normal business hours, between the hours of 8:00 A.M. TO 5:00 P.M., Monday through Friday, except for State & Federal Holidays.

2. Requests to work on Saturday and Sundays shall be approved by park contact prior to start date. Due to the park’s operating schedule, the work may need to be completed in multiple phases.

3. Work must be scheduled within 7 days of purchase order award through eVA . DCR requests completion of this project by January 15, 2024. Bidders should note their approximate time-frame for completion in the comments section of the quick quote response in eVA.

4. The Contractor shall practice lock out tag out safety procedures and follow all OSHA, State and Federal guidelines during installation as building will be occupied during repairs.

5. The contractor shall remove the existing unit from the premises and dispose of it in accordance with all local and national standards. All refrigerant shall be handled in an environmentally responsible manner in accordance with the Clean Air Act.

6. The Contractor shall perform a full-system start up and review of the installation with park staff, including an overview of the operation and maintenance of the new system, as well as installed accessories.

7. The contractor shall provide unit and workmanship warranty information with their bid submission. Unit must carry a minimum five (5) year warranty on parts and 1-year warranty on labor.

8. The contractor shall provide the business name, contact name, phone number, and address of an authorized service repair vendor that will honor all warranty work and repairs on the product they (the bidder) offer in a same day or minimum 24 hour response time (including weekends). You may be requested to provide subcontractor’s names in the event that the bidding company is more than an hour from the installation location.

9. The Contractor shall provide Owner’s manuals for each piece of equipment installed during this project.

10. Contractor shall confirm with park representative that work is completed as specified prior to leaving the site on day of completion.

A. CONTRACTOR REQUIREMENTS

1. Contractor shall furnish references and reference contact information for a minimum of (2) two locations where such work was completed. (See attached A. Vendor Data Form)

2. Contractor shall be legally qualified and licensed by the Virginia Department of Professional and Occupational Regulation, Board for Contractors, to perform all work included in the scope of the Contract should licensure be required.

3. Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia

4. All Contractor personnel shall be fully qualified and trained to provide services within the scope of work.

5. The Contractor shall maintain a clean work site continuously throughout the duration of the project.

6. A mandatory site visit will take place on Thursday, December 14, 2023 at 10:30am.

7. Vendors should ask questions or seek additional information regarding this bid from the contracting officer. A contractor that asks questions of park staff without a corresponding email to the contracting officer shall have its bid deemed non-responsive if not based on original scope of work presented.

8. All questions shall be presented to the contracting officer no later than 24 hours ahead of the closing date and time of this solicitation to allow for adequate time to create an addendum if one is found to be necessary.

III. GENERAL TERMS AND CONDITIONS: See additional attachment entitled “General Terms and Conditions”. Attachment D.

IV. SPECIAL TERMS AND CONDITIONS:

A. AUDIT: The contractor shall retain all books, records, and other documents relative to this contract for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. The agency, its authorized agents, and/or state auditors shall have full access to and the right to examine any of said materials during said period.

B. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that the agency shall be bound hereunder only to the extent that the legislature has appropriated funds that are legally available or may hereafter become legally available for the purpose of this agreement.

C. AWARD: The Commonwealth will make a single award on a grand total basis to the lowest responsive and responsible bidder(s) that is a DSBSD-certified micro business if such a bid is received, provided that the bid is less than $10,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. Otherwise, award of the contract shall be made to the lowest responsive and responsible bidder(s) that is a DSBSD-certified small business if such a bid is received, provided that the bid is not more than $100,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. If, in the agency’s opinion, the criteria in the previous two sentences are not present, then award shall be made to the lowest responsive and responsible bidder(s) of any size, provided the agency in its sole discretion determines that the price is fair and reasonable. If applicable, unit prices, extensions and grand total must be shown. In case of arithmetic errors, the unit price will govern. If cash discount for prompt payment is offered, it must be clearly shown in the space provided. Discounts for early prompt payment will not be considered in making awards. The State reserves the right to reject any and all bids in whole or in part, to waive any informality, and to delete items prior to making an award.

D. BID ACCEPTANCE PERIOD: Any bid in response to this solicitation shall be valid for (30) days. At the end of the (30) days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled.

E. BID PRICES: Bid shall be in the form of a firm all-inclusive price for complete job.

F. CONTRACTOR REGISTRATION: If a contract for construction, removal, repair or improvement of a building or other real property is for $120,000 or more, or if the total value of all such contracts undertaken by bidder/offeror within any 12-month period is $750,000 or more, the bidder/offeror is required under Title 54.1-1100, Code of Virginia (1950), as amended, to be licensed by the State Board of Contractors a “CLASS A CONTRACTOR.” If such a contract is for $10,000 or more but less than $120,000, or if the total value of all such contracts undertaken by bidder/offeror within any 12-month period is $150,000or more, but less than $750,000 or more, the bidder is required to be licensed as a “CLASS B CONTRACTOR.” If such a contract is over $1,000 but less than $10,000, or if the contractor does less than $150,000 in business in a 12-month period, the bidder is required to be licensed as a “CLASS C CONTRACTOR.” The board shall require a master tradesmen license as a condition of licensure for electrical, plumbing and heating, ventilation and air conditioning contractors. The bidder/offeror shall place on the outside of the envelope containing the bid/proposal and shall place in the bid/proposal over his signature whichever of the following notations is appropriate, inserting his contractor license number:

to the Commonwealth in writing when requested to do so before or after the opening of bids/proposals, he shall be deemed to be in violation of § 54.11115 of the Code of Virginia (1950), as amended, and his bid/proposal will not be considered.

G. CONTRACTOR’S TITLE TO MATERIALS: No materials or supplies for the work shall be purchased by the contractor or by any subcontractor subject to any chattel mortgage or under a conditional sales or other agreement by which an interest is retained by the seller. The contractor warrants that he has clear title to all materials and supplies for which he invoices for payment.

H. DELIVERY AND STORAGE: It shall be the responsibility of the contractor to make all arrangements for delivery, unloading, receiving, and storing materials in the area designated during installation. Contractor shall check with the park staff and make necessary arrangements for security and storage space during installation.

I. DRUG-FREE WORKPLACE: During the performance of this contract, the contractor agrees to (i) provide a drug-free workplace for the contractor's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the contractor that the contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor. For the purposes of this section, “drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a contractor, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.

J. EXTRA CHARGES NOT ALLOWED: The bid price shall be for complete and shall include all applicable mobilization and labor charges; extra charges will not be allowed.

K. FINAL INSPECTION: At the conclusion of the work, the contractor shall demonstrate to the authorized owner’s representative that the work is fully operational and in compliance with contract specifications and codes. Any deficiencies shall be promptly and permanently corrected by the contractor at the contractor’s sole expense prior to final acceptance of the work.

L. eVA ORDERS AND CONTRACTS: The solicitation/contract will result in one (1) purchase order with the applicable eVA transaction fee assessed for each order.

M. eVA BUSINESS-TO-GOVERNMENT VENDOR REGISTRATION, CONTRACTS, AND ORDERS: The eVA Internet electronic procurement solution, web site portal www.eVA.virginia.gov, streamlines and automates government purchasing activities in the Commonwealth. The eVA portal is the gateway for vendors to conduct business with state agencies and public bodies. All vendors desiring to provide goods and/or services to the Commonwealth shall participate in the eVA Internet e-procurement solution by completing the free eVA Vendor Registration. All bidders must register in eVA and pay the Vendor Transaction Fees specified below; failure to register will result in the bid/proposal being rejected.

Vendor transaction fees are determined by the date the original purchase order is issued and the current fees are as follows:

1. For orders issued July 1, 2014, and after, the Vendor Transaction Fee is:

0. DSBSD-certified Small Businesses: 1%, capped at $500 per order.

0. Businesses that are not DSBSD-certified Small Businesses: 1%, capped at $1,500 per order.

1. Refer to Special Term and Condition “eVA Orders and Contracts” to identify the number of purchase orders that will be issued as a result of this solicitation/contract with the eVA transaction fee specified above assessed for each order.

For orders issued prior to July 1, 2014, the vendor transaction fees can be found at www.eVA.virginia.gov.

The specified vendor transaction fee will be invoiced, by the Commonwealth of Virginia Department of General Services, typically within 60 days of the order issue date. Any adjustments (increases/decreases) will be handled through purchase order changes.

N. E-VERIFY PROGRAM: EFFECTIVE 12/1/13. Pursuant to Code of Virginia, §2.2-4308.2., any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of $50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. Any such employer who fails to comply with these provisions shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer’s registration and participation in the E-Verify program. If requested, the employer shall present a copy of their Maintain Company page from E-Verify to prove that they are enrolled in E-Verify.

O. FEDERALLY IMPOSED TARIFFS: In the event that the President of the United States, the United States Congress, Customs and Border Protection, or any other federal entity authorized by law, imposes an import duty or tariff (a “tariff”), on an imported good that results in an increase in contractor’s costs to a level that renders performance under the Agreement impracticable, the Commonwealth may agree to an increase to the purchase price for the affected good. No increase in purchase price may exceed 25% of the additional tariff imposed on the goods imported or purchased by the contractor that are provided to the Commonwealth under this Agreement.

Prior to the Commonwealth agreeing to a price increase pursuant to this Section, the contractor must provide to the Commonwealth, the following documentation, all of which must be satisfactory to the Commonwealth:

- evidence demonstrating: (i) the unit price paid by contractor as of the date of award for the good or raw material used to furnish the goods to the Commonwealth under this Agreement, (ii) the applicability of the tariff to the specific good or raw material, and (iii) contractor’s payment of the increased import duty or tariff (either directly or through an increase to the cost paid for the good or raw material). The evidence submitted shall be sufficient in detail and content to allow the Commonwealth to verify that the tariff is the cause of the price change.

- a certification signed by contractor that it has made all reasonable efforts to obtain the good or the raw materials comprising the good procured by the Commonwealth at a lower cost from a different source located outside of the country against which the tariff has been imposed.

- a certification signed by contractor that the documentation, statements, and any other evidence it submits in support of its request for a price increase under this Section are true and correct, and that the contractor would otherwise be unable to perform under this Agreement without such price increase.

- as requested by the Commonwealth, written instructions authorizing the Commonwealth to request additional documentation from individuals or entities that provide the good or the raw materials to verify the information submitted by contractor.

If the Commonwealth agrees to a price increase pursuant to this Section, the parties further agree to add the following terms to this Agreement:

- During the Term and for five (5) years after the termination of this Agreement, contractor shall retain, and the Commonwealth and its authorized representatives shall have the right to audit, examine, and make copies of, all of contractors books, accounts, and other records related to this Agreement and contractor’s costs for providing goods to the Commonwealth, including, but not limited to those kept by the contractor’s agents, assigns, successors, and subcontractors.

- Notwithstanding anything to the contrary in this Agreement, the Commonwealth shall have the right to terminate this Agreement for the Commonwealth’s convenience upon 15 days’ written notice to contractor.

In the event the import duty or tariff is repealed or reduced prior to termination of this Agreement, the increase in the Commonwealth’s contract price shall be reduced by the same amount and adjusted accordingly.

- Any material misrepresentation of fact by contractor relating in any way to the Commonwealth’s payment of additional sums due to tariffs shall be fraud against the taxpayers of the Commonwealth and subject contractor to treble damages pursuant to the Virginia Fraud Against Taxpayers Act.

P. FINAL INSPECTION: At the conclusion of the work, the contractor shall demonstrate to the authorized owner’s representative that the work is fully operational and in compliance with contract specifications and codes. Any deficiencies shall be promptly and permanently corrected by the contractor at the contractor’s sole expense prior to final acceptance of the work.

Q. GUARANTEE OF WORK:

1. Except as otherwise specified, all work shall be guaranteed by the contractor against defects resulting from the use of inferior materials, equipment, or workmanship for one (1) year from the date of final acceptance of the entire project by the owner in writing. Equipment and facilities, which have seasonal limitations on their operation, shall be guaranteed for one (1) full year from the date of seasonally appropriate tests and acceptance, in writing, by the owner.

2. If, within the guarantee period, defects are noticed by the owner which require repairs or changes in connection with the guaranteed work, those repairs or changes being in the opinion of the owner rendered necessary as the result of the use of materials, equipment or workmanship, which are defective, or inferior or not in accordance with the terms of the contract, then the contractor shall, promptly upon receipt of notice from the owner, such notice being given not more than two weeks after the guarantee period expires, and without expense to the owner:

a. Place in satisfactory condition in every particular all of such guaranteed work and correct all defects therein.

b. Make good all damage to the structure, site, equipment, or contents thereof, which is the result of the use of materials, equipment, or workmanship which are inferior, defective, or not in accordance with the terms of the contracts; and

c. Make good any work, materials, equipment, contents of structures, and/or disturbance of the site in fulfilling any such guarantee.

d. In any case, where in fulfilling the requirements of the contract or any guarantee embraced in or required thereby, the contractor disturbs any work guaranteed under contract, he shall restore such work to a condition satisfactory to the owner and guarantee such restored work to the same extent as it was guaranteed under such other contract.

e. If the contractor, after notice, fails to proceed promptly to comply with the terms of the guarantee, the owner may have the defects corrected and the contractor and his surety shall be liable for all expense incurred.

f. All special guarantees applicable to definite parts of the work that may be stipulated in the specifications or other papers forming a part of the contract shall be subject to the term of this section during the first year of the life of such special guarantee.

g. Nothing contained in this section shall be construed to establish a period of limitation with respect to any other obligation which the contractor might have under the contract documents, including liability for defective work under Section 17 of these additional terms and conditions. This paragraph relates only to the specific obligation of the contractor contained in this section to correct the work and does not limit the time within which his obligation to comply with the contract documents may be sought to be enforced, nor of the time within which proceedings may be commenced to establish the contractor’s liability with respect to his other obligations under this contract.

h. In the event the work of the contractor is to be modified by another contractor, either before or after the final inspection, the first contractor shall remain responsible in all respects under the guarantee of work and under any other warranties provided in the contract or by law. However, the contractor shall not be responsible for any defects in material or workmanship introduced by the contractor modifying its work. Both the first contractor and the contractor making the modifications shall each be responsible solely for the work done by each. The contractor modifying the earlier work shall be responsible for any damage to or defect introduced into the work which he is modifying. If any contractor shall claim that another contractor has introduced defects of materials and/or workmanship into the work of the first, it shall be the burden of the contractor making the claim to clearly demonstrate the nature and extent of such introduced defects and the responsibility of the other contractor. Any contractor modifying the work of another shall have the same burden if he asserts defects to have been caused by the contractor whose work he is modifying.

R. INSPECTION OF JOB SITE: My bid on this solicitation constitutes certification that I have inspected the job site and am aware of the conditions under which the work must be accomplished. Claims, because of failure to inspect the job site, will not be considered by the Commonwealth.

S. INSPECTION:

1. All material and workmanship shall be subject to inspection, examination, and test by the owner and its project inspector at all times during construction. The project inspector shall have authority to reject defective material and workmanship and require its correction. Rejected workmanship shall be satisfactorily corrected and rejected material shall be satisfactorily replaced with proper material without charge therefore, and the contractor shall promptly segregate and remove the rejected material from the premises. If the contractor fails to proceed at once with replacement of rejected material and/or the correction of defective workmanship, the owner may, by contract or otherwise, replace such material and/or correct such workmanship and charge the cost to the contractor, or may terminate the right of the contractor to proceed, the contractor and surety being liable for any damages.

2. Job-site inspections, tests conducted on site or tests of materials gathered on site, which the contract requires to be performed by independent testing entities, shall be contracted, and paid for by the owner. Examples of such tests are the testing of cast in place concrete, foundation materials, soil compaction, pile installations, caisson bearings, and steel framing connections. Although conducted by independent testing entities, the owner will not contract and pay for tests or certifications of materials, manufactured products, or assemblies which the contract, codes, standards, etc. require to be tested and/or certified for compliance with industry standards such as Underwriters Laboratories, Factory Mutual, or ASTM. If there are any fees to be paid for such tests and certifications, they will be paid by the contractor. The contractor shall also pay for all inspections, tests, and certifications which the contract specifically requires him to perform or pay, together with any inspections and tests which he chooses to perform for his own quality control purposes. The contractor shall promptly furnish, without additional charge, all reasonable facilities, labor, and materials necessary and convenient for making such tests. Except as provided in (c) below, whenever such examination and testing find defective materials, equipment, or workmanship, the contractor shall reimburse the owner for the cost of reexamination and retesting.

T. PRIME CONTRACTOR RESPONSIBILITIES: The contractor shall be responsible for completely supervising and directing the work under this contract and all sub-contractors that he may utilize, using his best skill and attention. Subcontractors who perform work under this contract shall be responsible to the prime contractor. The contractor agrees that he is as fully responsible for the acts and omissions of his subcontractors and of persons employed by them as he is for the acts and omissions of his own employees.

U. PROTECTION OF PERSONS AND PROPERTY:

1. The contractor expressly undertakes, both directly and through its subcontractor(s), to take every precaution at all times for the protection of persons and property which may come on the building site or be affected by the contractor’s operation in connection with the work.

2. The contractor shall be solely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work.

3. The provisions of all rules and regulations governing safety as adopted by the Safety Codes Commission of the Commonwealth of Virginia, issued by the Department of Labor and Industry under Title 40.1 of the Code of Virginia shall apply to all work under this contract.

4. The contractor shall continuously maintain adequate protection of all his work from damage and shall protect the owner’s property from injury or loss arising in connection with this contract. He shall make good any such damage, injury, or loss, except such as may be directly due to errors in the contract documents or caused by agents or employees of the owner. He shall adequately protect adjacent property to prevent any damage to it or loss of use and enjoyment by its owners. He shall provide and maintain all passageways, guard fences, lights, and other facilities for protection required by public authority, local conditions, any of the contract documents or erected for the fulfillment of his obligations for the protection of persons and property.

5. In an emergency affecting the safety or life of persons or of the work, or of the adjoining property, the contractor, without special instruction or authorization from the owner, shall act, at his discretion, to prevent such threatened loss or injury. Also, should he, to prevent threatened loss or injury, be instructed or authorized to act by the owner, he shall so act immediately, without appeal. Any additional compensation or extension of time claimed by the contractor on account of any emergency work shall be determined as provided by paragraph O, of the General Terms and Conditions.

V. SAFETY DATA SHEETS: Safety Data Sheets and descriptive literature shall be provided with the bid for each chemical and/or compound offered. Failure on the part of the bidder to submit such data sheets may be cause for declaring the bid and non-responsive and eliminated from further consideration.

W. SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of the purchasing agency. If the contractor desires to subcontract some part of the work specified herein, the contractor shall furnish the purchasing agency the names, qualifications and experience of their proposed subcontractors. The contractor shall, however, remain fully liable and responsible for the work to be done by its subcontractor(s) and shall assure compliance with all requirements of the contract.

X. WARRANTY (COMMERCIAL): The contractor agrees that the goods or services furnished under any award resulting from this solicitation shall be covered by the most favorable commercial warranties the contractor gives any customer for such goods or services and that the rights and remedies provided therein are in addition to and do not limit those available to the Commonwealth by any other clause of this solicitation and rights and remedies permitted under applicable law. A copy of this warranty should be furnished with the bid/proposal.

Y. WARRANTY (COMMERCIAL): The contractor agrees that the goods or services furnished under any award resulting from this solicitation shall be covered by the most favorable commercial warranties the contractor gives any customer for such goods or services and that the rights and remedies provided therein are in addition to and do not limit those available to the Commonwealth by any other clause of this solicitation. A copy of this warranty should be furnished with the bid.

Z. WORK SITE DAMAGES: Any damage to existing utilities, equipment or finished surfaces resulting from the performance of this contract shall be repaired to the Commonwealth’s satisfaction at the contractor’s expense.

V. METHOD OF PAYMENT: The Contractor shall invoice complete after completion of work or shipment of goods approved by Contact. Payment will be made under the Commonwealth of Virginia payment terms and conditions. Net 30.

VI. ATTACHMENTS:

A. Vendor Data Sheet B. Electronic Bid Instructions C. Pricing List D. General Terms and Conditions

VII. SUBMISSION REQUIREMENTS: Contractor must submit the following with their bids in eVA. Failure to submit any of the following may cause the bid to be ruled non-responsive. Items should be uploaded with their bid.

A. Attachment A—Vendor Data Sheet B. Attachment C—Pricing List C. Specifications for the equipment being bid D. Warranty Information. DCR requires a five (5) year minimum warranty on equipment and one (1) year minimum warranty on installation for this purchase.

E. Business name, contact name, phone number, and address of an authorized service repair vendor that will honor all warranty work and repairs on the product they (the bidder) offer in a same day or minimum 24 hour response time (including weekends) in the event that the awarded contractor will not be providing these services.

F. DPOR license.

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