HVAC_County_Facilities_ACS_Bid.xlsx

The provided file is an Excel spreadsheet detailing HVAC systems for Ohio Department of Natural Resources (ODNR) facilities across 11 northern Ohio counties, encompassing Divisions of Parks and Watercraft, Natural Areas and Preserves, Forestry, and Oil and Gas. The contract opportunity seeks HVAC service providers for preventative maintenance and repair services from July 1, 2025, through June 30, 2027. Bidders must agree to service all facilities within a specific county to be awarded the contract, with special considerations for Erie and Ottawa Counties' island state parks. An optional pre-bid meeting will be held via Microsoft Teams on July 8th, 2025, and potential bidders are encouraged to visit facilities prior to submitting proposals. The final bid response is due by July 18, 2025, with bids to be evaluated on a county-by-county basis to identify the lowest responsive and responsible bidder.

The solicitation encourages participation from Minority Business Enterprises (MBE) and Executive Diversity, Growth and Equity (EDGE) vendors, though no explicit set-aside requirements are specified. Contractors must comply with Ohio state requirements and can submit pricing that includes a 10% markup on materials with detailed hourly rates for various service classifications. The contract allows for potential renewals and is subject to funding appropriations by the Ohio General Assembly, with the state retaining the right to terminate the agreement if sufficient funding is not continued. Contractors will be required to submit invoices directly to Ohio Shared Services with specific documentation, including unique invoice numbers, complete service itemization, and line-item charges. The spreadsheet provides a comprehensive inventory of HVAC systems across various state parks, including heating and cooling units, their power sources, and specific notes about each facility's equipment.