HVAC_Bidder_Solicitation_Grid (1).xlsx

The document is an HVAC Service Bidder Solicitation Grid for the Ohio Department of Natural Resources (ODNR), covering HVAC service opportunities across 11 northern Ohio counties for the Divisions of Parks and Watercraft, Natural Areas and Preserves, Forestry, and Oil and Gas. The contract will run from July 1, 2025, through June 30, 2027, focusing on preventative maintenance and repair services for state facilities. Bidders must service all facilities within a specific county to be awarded the contract, with special considerations for Erie and Ottawa Counties' island state parks. An optional pre-bid meeting will be held via Microsoft Teams on July 8th, 2025, from 11:00am-12:00pm, and potential bidders are encouraged to visit facilities before submitting proposals. The final bid response is due by July 18, 2025, with bids to be evaluated on a county-by-county basis to identify the lowest responsive and responsible bidder.

The pricing structure includes a 10% markup on materials and detailed hourly rates for various service classifications, including regular, non-regular, and holiday/emergency service hours for HVAC technicians, boiler/chiller technicians, plumbers, BAU service, and electricians. The state encourages participation from Minority Business Enterprises (MBE) and Executive Diversity, Growth and Equity (EDGE) vendors, though no explicit set-aside requirements are specified. Contractors must comply with Ohio state requirements, including ethics and workers' compensation regulations, and affirm that services will be performed within the United States. The contract terms allow for potential renewals and are subject to funding appropriations by the Ohio General Assembly, with the state retaining the right to terminate the agreement if sufficient funding is not continued. Invoices must be submitted directly to Ohio Shared Services with specific documentation, including unique invoice numbers and detailed line-item charges.