HUD-MWRD_(FY25-26).pdf

This solicitation document pertains to the City of Tucson Business Services Department's procurement of Polygraph Testing and Employee Examination Services for the Tucson Police Department (TPD) in Arizona. The City seeks qualified polygraph examiners to provide pre-employment screening, candidate re-testing, administrative investigations, and occasional current employee examinations on an as-needed, if-needed basis. TPD historically conducts 3-4 hiring processes annually with 100-200 candidates advancing to the polygraph testing stage. Services must be delivered within the Tucson Metropolitan Area at either the contractor's facility or TPD locations, with appointment availability within two to three business days. A pre-submittal meeting is scheduled for January 14, 2026, at 1:30 p.m., with a question submission deadline of January 22, 2026, at 2:00 p.m., and proposals due January 29, 2026, at 2:00 p.m. through the City's online bidding system. The contract term is one year with potential extensions for up to four additional one-year periods at the City's discretion. The City anticipates making multiple awards and enabling cooperative use of the contract by other Southern Arizona area public safety agencies.

Contractors must possess current membership in good standing with the American Polygraph Association (APA) and hold final polygraph certificates from APA-certified institutions. Pricing will include unit costs for different examination types with tiered volume discounts, though no guaranteed service volume is specified, and the contract remains subject to appropriated funds availability. Contractors must maintain comprehensive insurance coverage, including commercial general liability ($1,000,000 per occurrence), commercial automobile liability ($1,000,000 combined single limit), workers' compensation, professional liability ($1,000,000 per claim), and network security/cyber liability ($2,000,000 per claim). Evaluation criteria, in order of importance, are qualifications and experience, method of approach, and price proposal. The contract includes Section 3 compliance requirements prioritizing employment and economic opportunities for low- and very low-income persons. Contractors must retain examination records for a minimum of five years, with all records becoming TPD property upon contract expiration or termination.