HUD-MWRD_(FY25-26).pdf

This is a Request for Proposal issued by the City of Tucson Parks and Recreation Department for management and operations services of concession stands at Lincoln Regional Park. The successful contractor will provide snack bar and concession services at two four-field softball complexes located at 8116 E. Escalante Road (North Complex) and 4325 S. Pantano Road (South Complex), which operate year-round with average weeknight attendance of approximately 150 participants and weekend tournament attendance of approximately 500 people per complex. The contractor must furnish all staff, equipment, inventory management, and operational oversight to ensure services are delivered in a clean, safe, and sanitary environment. A non-mandatory pre-submittal meeting is scheduled for March 25, 2026, at 2:30 p.m. via Microsoft Teams, with a question submission deadline of March 27, 2026, at 4:00 p.m. Proposals are due April 8, 2026, at 2:00 p.m. through the City's online bidding system. The contract term is three years with options for two additional one-year renewal periods at the City's discretion. Evaluation criteria, in order of importance, include qualifications and experience, method of approach, proposed financial commitment to the City including pro forma projections, and revenue-sharing proposals for events.

Pricing proposals may include a flat rent, percentage of sales, or combination approach with quarterly financial reporting and payment requirements. Required qualifications include demonstrated experience in concession management, ability to obtain a Pima County Health Permit and City Business License, and maintenance of commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, workers' compensation coverage, commercial automobile liability coverage, and a $100,000 fidelity bond. The City has established mandatory compliance requirements tied to federal funding sources, including provisions under the Federal Transit Administration (FTA), American Rescue Plan Act (ARPA), and Housing and Urban Development (HUD) programs. Section 3 compliance requirements mandate that at least 25 percent of all labor hours be performed by Section 3 Workers (individuals whose annual income does not exceed $53,850) and 5 percent by Targeted Section 3 Workers. Additional compliance obligations include Executive Order 11246 regarding equal employment opportunity, suspension and debarment regulations, the Byrd Anti-Lobbying Amendment, prevailing wage determinations if applicable, the Contract Work Hours and Safety Standards Act, and the City's Living Wage Ordinance. No incumbent contractor information or award value is specified in the available solicitation documents.