HUD-5369-B Form for Polygraph Testing Services

This document is a HUD-5369-B form related to a solicitation issued by the City of Tucson Business Services Department for the Tucson Police Department (TPD) to provide Polygraph Testing and Employee Examination Services on an as-needed basis. The services encompass pre-employment screening polygraph examinations, candidate re-testing, administrative investigations, and occasional current employee examinations. Historically, TPD conducts 3-4 hiring processes annually with 100-200 candidates advancing to the polygraph testing stage. Services must be provided either at the contractor's facility or at TPD locations within the Tucson Metropolitan Area, with appointment availability within two to three business days. A pre-submittal meeting is scheduled for January 14, 2026, at 1:30 p.m., with a question submission deadline of January 22, 2026, at 2:00 p.m. Proposals are due January 29, 2026, at 2:00 p.m. through the City's online bidding system. The contract term is one year with potential extensions for up to four additional one-year periods at the City's discretion.

Qualified contractors must maintain current membership in good standing with the American Polygraph Association and employ staff possessing final polygraph certificates from APA-certified institutions. Evaluation criteria, in order of importance, are qualifications and experience, method of approach, and price proposal. The City may make multiple awards to ensure adequate contract coverage, with potential cooperative use by other Southern Arizona area public safety agencies. Contractors must maintain comprehensive insurance coverage including commercial general liability ($1,000,000 per occurrence), commercial automobile liability ($1,000,000 combined single limit), professional liability ($1,000,000 per claim), and network security/cyber liability ($2,000,000 per claim). Pricing will include unit costs for different examination types with tiered volume discounts, though no guaranteed volume is specified. The contract is subject to appropriated funds availability, and contractors must retain examination records for a minimum of five years, with all records becoming TPD property upon contract expiration or termination.