HUD-5369-B Form Summary

HUD Form 5369-B is a labor standards compliance document utilized by the City of Tucson in collaboration with Axia Cooperative for the Heavy Equipment & Tool Rentals and Related Services procurement (RFP 260139). This cooperative purchasing solicitation seeks qualified vendors to provide comprehensive equipment rental services across approximately 40 equipment categories, including aerial lifts, air compressors, concrete equipment, earthmoving equipment, forklifts, power generation systems, refuse vehicles, trailers, and water trucks for use by licensed professionals in construction, utility, public works, and related projects. Vendors must offer hourly, daily, weekly, and monthly rental options on an as-needed basis with no guaranteed minimums. A non-mandatory pre-submittal meeting is scheduled for January 28, 2026, at 11:00 a.m. via Microsoft Teams; the question submission deadline is February 2, 2026; and proposals are due February 25, 2026, at 2:00 p.m. through the City's online bidding system. The resulting contract will have an initial three-year term with two optional one-year renewal periods.

All pricing must be submitted on the City's price sheet template using not-to-exceed rates and must be inclusive of shipping, fuel surcharges, delivery, and environmental fees to accommodate nationwide distribution. The estimated annual national volume for purchases through this contract is approximately $50,000,000, with an expected administrative fee of 2% of total net sales paid to Axia Cooperative by awarded suppliers. Vendors must comply with HUD Section 3 labor standards mandating that 25% or more of all labor hours be performed by Section 3 workers and 5% or more by Targeted Section 3 workers, Davis-Bacon Act prevailing wage requirements for construction activities exceeding $2,000, and HUD Form 5370-C labor standards provisions applicable to non-construction contracts with thresholds at $250,000 and above. Additional compliance requirements include Buy America provisions for steel and manufactured products exceeding $100,000, anti-lobbying certifications under the Byrd Amendment for purchases exceeding $100,000, Disadvantaged Business Enterprise participation considerations, equal employment opportunity standards, Federal Transit Administration compliance, environmental compliance obligations including the Clean Air Act and Federal Water Pollution Control Act for purchases over $150,000, and comprehensive insurance requirements including $1,000,000 in general liability and commercial automobile liability coverage. No funds are currently available; contract performance is contingent upon fund appropriation and availability.