Amendment 0001.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

EVALUATION FACTORS

“The objective of source selection is to select the proposal that represents the best value” (FAR Part 15.302). Award will be made to contractors representing the best value to the Government using tradeoffs between the evaluation factors listed below. Tradeoffs allow the Government to select those contractors representing the best value to the Government by conducting a tradeoff between the evaluation factors. The Government is not required to award to the lowest priced offeror or the highest technically rated offeror.

Award will be made to the offeror whose offer is technically acceptable and whose Corporate Experience, Technical Expertise, Past Performance, Price and Socio-Economic Status represent the best value to the Government. All evaluation factors other than price, when combined are significantly more important than price. However, as non-price evaluation factors are rated more equally among technically acceptable offerors, the importance of price increases. The Government reserves the right to award without discussions.

The Government may reject any proposal that has been determined to be unrealistic in terms of price, when compared to the Government estimate, market research and other offerors. Proposals may also be rejected if the offeror does not display a clear understanding of the requirements or the terms and conditions, in their proposal.

Evaluation factors are listed in their order of importance, with the most important being listed first. Evaluation factors I (Corporate Experience), II (Past Performance)and V (Socio-Economic Status) when combined are significantly more important than cost or price.

I. Corporate Experience (Most Important): Offerors are required to provide a narrative of their corporate experience in providing AV and simulation support in the following areas:

· Design Services for AV and Simulation Requirements: With a focus on university/college AV design and medical simulation for combat zones.

· AV and Simulation Installation and Removal: With a focus on projects involving integration and ability to meet project timelines/delivery schedules.

· Deliverables: With a focus on the range of products/brands offered.

· Technical Support: With a focus on the qualifications of technical support team and how technical support is provided (emergency repairs, PM visits, phone support, turn-around, etc)

· Training: With a focus on the type(s) of training provided to customers.

· AV Equipment Rental: With a focus on the types of equipment available for rental and type of support provided (set-up/breakdown, on-site, telephonic, etc).

· Simulation: With a focus on medical simulated exercises involving mannequins, ER exercises, patients and capabilities in developing and implementing a virtual environment theater for medical training.

Offerors are not required to have Corporate Experience in all areas identified; however the number of award(s) made will be based on the mix of resources contractor(s) have and the ability to maintain competition among the awardees.

Offerors are required to provide resumes of key personnel in the following positions/capabilities:

· Project Manager(s)

· Design Services for AV Requirements (Subject Matter Expert(s), Applications Engineer, Network Engineer)

· Design Services for Simulation Requirements (Subject Matter Expert(s), Applications Engineer, Network Engineer)

· Technical Support

Offerors may provide resumes for additional positions the offeror feels are key to successful performance. Offerors must indicate whether resumes provided are current employees or possible future employees. Any offeror providing a resume of an individual for an identified key position, who will not be available during contract performance, must provide an alternative with comparable qualifications.

II. Past Performance (More Important than III & IV, Less Important than I): The Government shall evaluate the offerors present and past performance within the past three years. Offerors must provide a list of the ten (10) most recently completed contracts. The Government reserves the right to select which references to contact. The following must be provided for each listed contract:

i. Name of agency and/or business and address

ii. Name of current point of contact including telephone number , e-mail address and title

iii. Contract number

iv. Contract value

v. Contract period of performance

vi. Brief description of services provided

Offerors may provide copies of recent past performance evaluations. USUHS may request additional information at any time.

Three (3) completed past performance surveys must be submitted. The surveys must be submitted by the customer reference by the due date of proposals. The surveys must be emailed to the listed contract specialist with a copy to the secondary contract specialist. Past performance surveys included in the proposal, but not received by the customer reference will not be considered. Past performance surveys submitted by the offeror will not be accepted. Past performance surveys may be submitted for subcontractors; however a minimum of two (2) surveys must be received from the prime offeror.

Offerors will have an opportunity to address any adverse past performance history. Offerors who do not have any past performance history will not be rated favorably or unfavorably, but will instead receive a Neutral/Unknown rating for past performance. Offerors must clearly state in their proposal if they do not have at least three (3) past performance references. Failure to provide this information will render an offeror’s proposal non-responsive and will not be considered for award. Offerors may provide past performance surveys for subcontractors they have worked with on previous and/or current contracts; however the majority of the past performance surveys must be for the offeror.

More than three (3) past performance surveys will be accepted.

The following numeric ratings will be used to evaluate past performance on the past performance surveys:

A strong history of relevant past performance may be more advantageous to the Government than a less relevant record of favorable performance. The most weight will be given to relevant past performance in the area of AV and simulation support services provided to medical universities/institutions. The Government reserves the right to use data provided by the offeror and data provided by alternative sources in conducting its assessment of past performance history.

If offerors provide their email address in the Past Performance Survey, an email will be sent to the listed email address by USU that a Past Performance Survey was received and the name of the agency/business submitting the survey.

The Past Performance Survey is attached in the FBO Posting.

III. Price Proposal (More Important than IV, Less Important than I & II): Offerors must provide the percentage discounted off of the MSRP for the AV and simulation brands listed in the attached product pricing sheet. Offerors must also include if quantity/volume discounts are offered. If an offeror does not provide a particular brand listed they must enter “Not Provided” in the discount field. If the offeror does not provide a discount off of a particular brand they must enter “None.” Offerors are not required to be provide every product listed in the attached product pricing sheet. Offerors may list additional brands offered and discounts provided in addition to those listed in the attached product pricing sheet.

Offerors must provide the loaded hourly bill rates for the following positions (or similar):

· Technical Support (Telephonic, Emergency, Routine Maintenance, After Hours, Etc)

· Design Engineering Support

· Project Manager

· Programmer

· Training

· Network Engineer

· Applications Engineer

Offerors may also provide the loaded hourly bill rates for other key positions identified in their proposal.

IV. Socio-Economic Status (Less Important than I, II & III): Offerors must submit certifications for each small business status or program represented by the contractor. Offerors with multiple representations will be considered more advantageous to the Government.

QUESTIONS

Question Submittal Offerors may submit questions/clarifications in reference to any areas of the RFP. Questions/clarifications must be submitted via email to the primary contract specialist, with a copy to the secondary contract specialist. Submitted questions/clarifications will not be accepted by any other means. Questions/clarifications must identify the section of the RFQ. Questions/clarifications will be answered in an amendment to the solicitation. Questions/clarifications will not be discussed over the phone.

All questions/clarifications must be submitted by COB April 11, 2010. Questions submitted after this date will not be answered.

Primary Contract Specialist: Ms. Michelle Creenan (micreenan@usuhs.mil) Secondary Contract Specialist: Ms. Carolyn Lisovich (carolyn.lisovich.ctr@usuhs.mil)

STATEMENT OF WORK

Statement of Work (SOW) Base IDIQ:

Technical Requirements:

This statement of work details the requirements to provide of AV and Simulation support infrastructure, distribution planning, system integration, technical support and provide technical expertise for support/design, installation, operations and upgrade planning for all current and future USU locations.

The choice of which firm to use for an individual action will be the discretion of the Contracting Officer, in accordance with the procedures outlined in FAR Part 16.505(b) which will be used to determine the best interest of the Government based on the stated evaluation factors in each Request for Task Order Proposal (RFTOP).

USU reserves the right to use other sources, if such action is in the best interest of the Government.

Design Services:

Contractor will assist and provide guidance in designing AV and simulation requirements. Contractor will be required to meet with stakeholders to determine goals of equipment use and desired outcomes of installation. Design will include accounting for labor cost, equipment cost integration, testing, software costs and installation. Equipment/software recommendations will include a range of possibilities that meet the requirements laid out by the stakeholders. Rough drawings and engineering diagrams will be part of the design phase of any project. As technology and software change, contractor will make recommendations for changes to the university infrastructure to include cost of said changes and how the changes should occur. Additional guidance and design for AV and simulation requirements will develop with changes in curriculum and goals.

Installation/Removal Services:

Contractor may be responsible for the installation of new equipment and successful integration with existing equipment. Contractor may also be responsible for removal and/or disposal of existing equipment. Installation/removal will be coordinated with the Contracting Officer’s Representative (COR) designated in each task order. Contractor must be available during normal business hours (7:00 AM – 4:00 PM Mon-Fri), afterhours and weekends. Installation/removal must be coordinated around room availability. Contractor will be required to maintain a log including serial numbers of all equipment removed and provide the log to the COR listed in the task order. Who (Government and/or Contractor) will be responsible for disposal will be established in each task order award.

Deliverables:

Equipment listed in each task order. Contractor must also provide finished drawings of all wiring and equipment installation in electronic and hardcopy format for each awarded task order. The contractor must provide copies of all control software and programming required for equipment use and management. All operating/technical manuals, warranty information and specifications must be provided on all installed equipment. Finished drawings become the property of the Government and may be used for operations, maintenance, upgrades and any and all future projects as required.

Technical Support:

Contractor will provide general maintenance to include quick turnaround tech support in the form of telephonic or technician visits on an on-call basis. Contractors must respond within 24 hours to requests for service support. The contractor must notify the COR of any software updates within one week of availability. Contractor will provide needed/requested updates to software utilized in the AV and simulation systems within 72 hours of request throughout the life of the contract. The support will include any training updates for university personnel in response to changes or repairs that may occur throughout the life of the contract. Contractor will notify government of potential problems involving the age of equipment or reaching a lifecycle point in the equipment’s usefulness. Requests for technical support are authorized to be placed on departmental government purchase cards (GPC) as the purchase and payment mechanism, if under the micropurchase threshold.

Training:

Training requirements will be detailed in individual task orders. These requirements will be based on changes in technology, equipment, or programming utilized in the support of the teaching mission in the rooms supported by this contract. Training will be presumptive to any changes that occur in the above rooms that support technicians are required to maintain. Contractor will provide on-the-spot training for any equipment and/or software that are changed out in response to equipment failure or maintenance by the contractor. Contractor will notify COR of any upcoming changes that will require training of the support staff so that the training can be scheduled at a convenient time for the staff and contractor.

AV Equipment Rental:

Contractor will provide reasonable cost rental and support for equipment needed for intermittent events as graduation, conferences, and meetings supported by the government. The equipment needed for these events would be for equipment not normally kept, because use would be sporadic and purchase would not be in the best interest of the government. This support will include a review of the equipment required with the stakeholders; a suggested equipment list to meet the requirement; delivery and set up of required equipment; training in equipment use for support personnel; on-site support, if necessary, during the event (or telephonic availability if on-site is not necessary); and, breakdown and pickup of equipment after the event.

Simulation:

Design and development of an immersive virtual-reality theater for medical team training and other simulation services to support the university and hospital. Utilization of simulation that involves mannequins, simulated ER exercises, interview rooms with simulated patients, recording and dissemination of simulated exercises and testing venues involving simulated patients. The services required include working with multiple stakeholders on the development, design and implementation of these various areas with the focus on utilizing technology and systems that can be expanded on in the future.

Contract Administration:

Administrative Fee for Use for Non-USU Entities:

A onetime .5% (not to exceed $500.00) fee shall be applied to each order awarded under this IDIQ contract by other federal agencies. The contractor shall charge the requesting agency the designated fee and submit payment to USU in the form of a check. The fee shall be paid to USU within 45 days of task order award. Amount of fee is based on total task order award amount, inclusive of options.

If the order is canceled/terminated prior to contractor performance the USU processing fee will not be charged. The fee will be non-refundable and cannot be later reduced due to an adjustment in the task order award amount (See SOW).

The fee is to cover administrative costs of the USU Contracting Office (CTR) issuing Requests for Task Order Proposal (RFTOP). The requesting agency will submit a request to the CTR to utilize the AV MATOC. The request will be submitted on a request form created at a future date. If the request is accepted, CTR will assign an order number. The requesting agency must provide CTR the statement of work (SOW) and or specifications, to include delivery schedule/performance period, option periods (if applicable), independent government estimate (IGE), evaluation factors, POC at requesting agency (Contract’s Office), requested due date for proposals and preferred means of proposal submission.

CTR will issue the RFTOP in accordance with the procedures of FAR Part 16.505(b) and direct offerors to submit their proposals to the requesting agency. The requesting agency will conduct evaluations and award. A Contracting Officer at USU will co-sign all awards. The requesting agency will email the task order award to USU for signature and USU will return the signed task order to the requesting agency. The requesting agency will notify the selected contractor of award and notify all unsuccessful offerors. The task order award number will be the order number assigned by CTR.

The selected contractor will be required to notify the contract specialist at USU listed on the RFTOP of award, in writing, within ten (10) calendar days of award. The notification must include the following:

· Name of Contractor (Including POC Information)

· Name of Agency (Including POC Information)

· Order Number

· Order Amount (Inclusive of Options Broken Out)

· Amount of Fee

· Performance Period (Inclusive of Options)

· Copy of Awarded Task Order

Contractor must notify the administrative contract specialist at USU via email when new Task Orders are received from other agencies. Faxed, mailed and/or verbal notifications will not be accepted.

The administration fee shall be paid by check made payable to “The Uniformed Services University of the Health Sciences.” The check shall be mailed to the following address:

USUHS/FMG

(Contract/Order #) 4301 Jones Bridge Road, A1040B Bethesda, MD 20814

The check must also include the contract number and task order number.

A copy of the check must be forwarded to the contract specialist listed in the base IDIQ contract.

If the contractor fails to provide the fee to USU within 45 days of task order award the contractor will be subject to a moratorium for any new award until such fee is received by USU.

Contracting Officer’s Representative (COR):

A COR will be identified in each task order, if applicable. The COR will be responsible for the following duties:

· Monitoring the Contractor's technical progress in accordance with the delivery schedule identified in the task order. This will also include the surveillance and assessment of performance and recommending modifications to the requirement to the Contracting Officer if needed.

· Interpreting the SOW and any other technical performance requirements.

· Performing technical evaluation.

· Performing technical inspections and acceptance required by the contract.

· Assists in the resolution of technical problems during performance.

The COR does not have the authority to change any terms and conditions of the contract to include, but not limited to, the performance period/delivery schedule, the scope of the requirement by limiting or broadening the SOW, and/or the total or unit prices of the order.

THE CONTRACTING OFFICER IS THE ONLY PERSON WITH THE AUTHORITY TO ACT AS AN AGENT OF THE GOVERNMENT UNDER THIS CONTRACT.

Subcontracting Opportunities:

Individual negotiated acquisitions expected to exceed $550,000.00 that has subcontracting opportunities, the successful offeror must submit an acceptable subcontracting plan within a reasonable time established by the Contracting Officer. Subcontracting plans are not required from small businesses.

DoD has established a test program which allows offerors to submit “comprehensive subcontracting plans on a corporate, division, or plant-wide basis” in order to reduce administrative costs, while still increasing subcontracting goals to various small business concerns. Comprehensive subcontracting plans are not subject to liquidated damages during the test period (DFAR Part 219.702). USU will require comprehensive subcontracting plans, if applicable, during the test program. If the test program is not extended or DoD does not provide an alternative method for submitting subcontracting plans, USU will follow the procedures outlined in FAR Part 19.702 for subcontracting plans.

The solicitation and resultant award(s) will contain FAR Clause 52.219-9 (Small Business Subcontracting Plan) and DFAR Clause 252.219-7003 [Small Business Subcontracting Plan (DoD Contracts] for any future requirements that have subcontracting opportunities that meet the dollar threshold.

Invoice Submission:

Invoice instructions will be included in each task order. Invoices may be paid by either DFAS or by GPC.

Invoices must be submitted in accordance with FAR Clause 52.212-4(g) “Invoices.” Invoices not submitted in accordance with FAR Clause 52.212-4(g) may be rejected. Contractors failure to submit an acceptable invoice may delay payment. Electronic invoices may be authorized.

Payment will be made in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

Travel:

Travel requirements will be identified in each request for task order proposal. Travel costs will be evaluated as part of the price evaluation for each task order requirement.

Task/Delivery Order Transmission:

Task and/or delivery may be issued by the awarding agency by any of the following means:

· Ground mail

· Faxed

· Emailed

The contractor is required to perform on any signed task order transmitted by any of the above authorized ways.

Service Contract Act (SCA):

A determination regarding the application of the Service Contract Act (SCA) will be made for each individual task order requirement. The SCA procedures outlined in FAR Part 22.10 (Service Contract Act of 1965, as Amended) and DFAR Part 222.10 (Service Contract Act of 1965, as Amended) will be followed.

Option Periods:

Task orders may utilize option periods. The total performance period for any task order may not exceed five (5) years.

Stated Minimum Quantity:

FAR Part 16.504(a)(2) requires a minimum quantity be provided to the contractor for establishment of a binding contract. The minimum quantity is $500.00 per awarded contract.

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Corporate Experience

(ii) Past Performance

(iii) Price

(iv) Socio-Economic Status

Technical and past performance, when combined, are significantly more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(End of Summary of Changes)