Questions and Answers_20250819.pdf

QUESTIO

N #

DATE

RECEIVE

D

PROSPECTIVE VENDOR'S QUESTION DATE OF REPLY GOVERNMENT'S RESPONSE AMEND RFQ?

8/1/2025

Attachment 5 – Technical review indicates that the contractor has to submit a business license or work permit as part of the Bid, however the PWS section 4.1.1 states the documentation is to be provided within 2 days of contract award date. Please confirm if its to be submitted per PWS section 4.1.1. Do we also need to provide a stevedoring license for Jacksonville as part of the submission?

Port Access. Provide proof of a valid and current business license or work permit for the prime and/or subcontractors issued by the applicable Host Nation as evidence to legally work at all named ports within the PWS. (Ref PWS 4.1.1)

4.1.1 Port Licensing and Permits. The Contractor or its named Subcontractor shall possess a valid and current Business License (BL) issued in the state of Florida. As well as a work permit issued by the applicable Jacksonville Port Authorities (JPA) as evidence the Contractor or its named Subcontractor(s) has legal right to work in/at the Port of JAXPORT or other named port locations (see section 6 of geographical locations) when needed. The Contractor shall provide documentation/copies (Prime and Subcontractor(s)) to the CO for record within (2) calendar days of the date the contract was awarded.

19-Aug-25 To be deemed compliant, proposals must include a valid and current business license or work permit issued by the applicable Host Nation for the prime and/or all subcontractors.

No

2 8/1/2025

Contract start date is set for February 2026, are the rates then to be based on the ILA wage scale covering the period of 10/1/2025 – 9/30/2026? Does the yearly rate escalation get adjusted based on the ILA wage increases that went into effect (the SOR worksheet is only allowing for a 5% annual increase)?

19-Aug-25 The Government expects offerors to propose rates that reflect their best assessment of fair and reasonable market pricing.

Attachment 2 - Schedule of Rates_JAXPORT has been amended to remove the erroneous 5% annual increase.

Yes

3 8/1/2025

Are the below checks / inspections (2.3.4) done routinely prior to each work day and if so, how much additional unproductive time are these expected to take? Note this may delay the start of a normal operation.

How will the contractor be compensated?

2.3.4 Military Base Access.

The Contractors shall be required to enter and work on USG military installations. The contractor shall be responsible for its employees including sub-contractors and CFE will comply with access and control procedures, subject to background checks, personal and vehicle inspections. Contractor personnel not cleared, or those who refuse to comply with access/control procedures will be denied entry. The Contractor shall be responsible for its personnel/CFE. The USG will not be liable for compensation to the Contractor and will hold the Contractor liable for performance delays caused due to shortages of personnel denied entry.

19-Aug-25

The COR will coordinate w/ BIC to ensure the military base access inspection is done as seamless as possible. The Contractor will be ready to start terminal operations at the location time and place as agreed upon w/ the COR.

No

4 8/1/2025

Please share documentation regarding the “requiring activity OPSEC program” as described in section 2.3.6 for our review. Is the Contractor responsible for developing and delivering its own OPSEC training to meet this requirement? Or is the military able/willing to assist in the design and delivery of this training?

2.3.6 Operations Security (OPSEC). The Contractor shall comply with DoD Directive (DoDD) 5205.02E, Army Regulation 530-1, and the requiring activity OPSEC program. Failure to comply with the OPSEC directives shall be identified as adequate cause for removal of a Contractor employee from performance on this contract/task order and may be considered for appropriate legal action. The Contractor shall ensure Contractor employees as described in 2.3.6.1 will complete Level I OPSEC training within thirty (30) calendar days of start of employee performance on this contract and annually thereafter. The Contractor shall maintain all OPSEC training records and shall provide copies to the COR upon request.

19-Aug-25

The requiring activity (Jax Det) will share OPSEC program w/ contractor upon award. The COR will provide required OPSEC training and information at that time. No

SOLICITATION Q&A LOG

HTC71125RE131 JAXPORT S&RTS

UPDATED: 8/19/2025

5 8/1/2025

Section 4.5.5 indicates the Contractor is responsible for providing secure terminal space to store Government Furnished Equipment (“GFE”); however, earlier sections indicate the work will be provided on military installations. Will the military assign a person responsible for coordinating designation of secure space at the installation to store

GFE?

4.5.5 Government Furnished Equipment (GFE) The 841st JAX

DET will provide the following GFE to the Contractor, for use only for military operations, whereas the Contractor shall not charge the USG for or include any rental or storage cost/fees into any commodity rates.

The Contractor shall provide the following but not limited to concerning GFE:

Secure terminal space for consolidating/storage or warehousing all

GFE

Inventory lists for all GFE, on a monthly basis and/or upon request Pad locks/keys for all containers (set of keys shall be given to the COR) Transportation of GFE to/from all work sites, staging lots/yards, or vessel

19-Aug-25

GFE will not be stored on a Military Installation, rather it will be stored at the 841st Facility located on Jax Port.

No

6 8/1/2025

Section 5.6.1.1 indicates that Contractor shall provide GFE for CULT operations. If GFE is generally to be provided by the government, is it appropriate to list it as an item to be provided by Contractor?

5.6.1.1 Commodity Services Loading/Discharging CULT . The

Contractor shall load or discharge CULT assets (i.e. CLH trucks/rail) by best commodity method without causing damage when the transport arrives at the port. The USG will not compensate the Contractor for discharging cargo for other than by the intended commodity method (e.g. lifting operable vehicles in lieu of driving them). The Contractor shall provide all personnel, CFE/MHE and GFE (ramps, tow bars, spanner plates as needed).

19-Aug-25

The PWS has been revised to the following: "The Contractor shall provide all personnel and CFE/MHE, and utilize GFE to support operations (ramps, tow bars, spanner plates as needed)." Yes

7 8/1/2025

Section 6.2.5 indicates that Contractor must provide a comprehensive list of personnel so that they can obtain security clearances. However, earlier sections clearly indicate that the work required under this contract will be unclassified. Please confirm that it is necessary for workers to obtain security clearances. If so, will all workers, to include members of the ILA, who will need to access the facility to work on this project be required to obtain a security clearance? Will Contractor be responsible for any costs associated with application for or issuance of the security clearance?

6.2.5 Personnel list. A comprehensive list of personnel Contractor may use during the duration of this contract shall be submitted within minimum of two (2) days of contract award in order to obtain security clearances. The list shall identify full name, date and place of birth, residence and employer/company name of a reasonable amount of personnel, not more than double the amount normally needed, and shall be submitted with a legible copy of a valid identification document.

When the submission of a new person is necessary, it shall always be in substitution of an already cleared person. Substitutions are only accepted in order to maintain a reasonable amount of cleared personnel that have authorized entry. The contractor is responsible for ensuring that, one (1) day prior to the start of operations, all personnel are indeed cleared of entry.

19-Aug-25

6.2.5 removed from PWS Yes

8 8/1/2025

Several sections of the PWS reference the requirement for personnel to have a CDL, this is outside of ILA CBA jurisdiction, how should the contractor address this?

5.3.3.1 All Contractor personnel driving/operating USG Military vehicles oversized, overweight, wheeled or track vehicles, shall have in their possession a Florida state issued Commercial Driver’s License (CDL), (at their expense) type applicable to size/weight, with hazardous material endorsements (if applicable) prior to that driver/operator engaging in the operation of USG military vehicles.

19-Aug-25

Removed CDL requirement for section 5.3.3.1 Yes

9 8/1/2025

The below section states that Crane operators are to be OSHA certified, the ILA CBA maintains and provides all required training for Crane operators, how should contractor address?

3.2.4 Safe Working Load Lift trucks, and Cranes. The Contractor shall adhere to local authority and Occupational Safety and Health Administration (OSHA) and DoD standards for “safe working load” for all Contractor Furnished Equipment & Material Handling Equipment CFE/MHE, to include all cranes (ship or shore). The Contractor shall adhere to all safety requirements when lifting cargo. The Contractor shall ensure all CFE/MHE driver/operators are Powered Industrial Truck (PIT) certified, only trained and competent operators shall be permitted to operate a powered industrial truck. All PIT operators must be trained and certified by their organizations [29 CFR 1910.178(l)] or and have in their possession a PIT card, the PIT card shall designate all CFE/MHE that driver/operator are trained to operate [29 CFR 1910.178(l)(6)]. Crane Operators shall be certified to meet OSHA standards [29 CFR 1926.1427]. The COR or other designated USG personnel at their discretion may stop any/all driver/operators to ensure they have in their possession a PIT and are trained on the equipment they are operating.

19-Aug-25

Contractor shall adhere to OSHA and DOD standards for "Safe Working Load" for all CFE/MHE as stated in the PWS.

No

10 8/1/2025

Can you please provide historical vessel volumes by location for Jaxport (Talleyrand / Dames Point / Blount Island)? 19-Aug-25 Fair volume estimates have been included in Attachment 2 -

Schedule of Rates_JAXPORTv2 No

11 8/1/2025

The below section states the contractor is responsible for inspecting rail cars, the contractors are not certified rail inspectors, how should this be addressed?

5.6.4.1 Railcar Inspection. The Contractor shall inspect all railcars for serviceability and proper lashing/tiedown is available on each railcar and identify and mark those railcars as out-of-service. Out-of-service railcars must be reported to the COR and/or to the 841st CDS. The Contractor shall not load any railcars identified as out-of-service or lacks proper amount of lashing/tiedown gear unless extra lashing chain or blocks are available. (Schedule 1B1). Any railcar loaded on unserviceable cars shall be discharged and reloaded causing railcar switching or movement delays shall be at contractor’s expense.

19-Aug-25 The Conractor is responsible for inspecting cargo lashing and performing a basic/cursory railcar inspection.

No

4-Aug-25 If JAXPORT is the primary terminal for this project, could you confirm which port will serve as the port of loading? 19-Aug-25 Primary: Dames Point Alternate: Blount Island Terminal

No

13 8/4/2025 Would it be possible to extend the submission deadline by an additional two weeks?

19-Aug-25 The submission suspense was extended to 26 August 2025, 12pm CDT. Yes

14 8/4/2025

Are there any current or anticipated opportunities related to this contract for providing S&RTS at overseas destination ports where cargo moved through JAXPORT may be received or dispatched? If so, could you kindly advise whether such work is awarded under separate contracts—or if there are points of contact or registration platforms where interested vendors may express capability or interest?

19-Aug-25

We encourage you to regularly monitor SAM.gov (System for Award Management) for announcements regarding current and future solicitations. This website is the primary source for information on all federal contracting opportunities, including any related to S&RTS. Specific contract details, if applicable, and points of contact will be included in any postings on SAM.gov.

No

15 8/4/2025

Is there an incumbent currently performing these services under an existing contract? If so, could you please share the incumbent’s name and contract number?

19-Aug-25

On 3 July 2020, SSA Atlantic, LLC., was awarded an Indefinite Delivery, Indefinite Quantity, fixed-priced type contract for a 5-year ordering period and a six-month extension of services in response to solicitation HTC711-20-R-R007.

No

16 8/4/2025

If available, are there any known performance issues or areas for improvement under the current or prior contract that offerors should be aware of? We’d like to ensure our approach proactively addresses any historical challenges and brings added value to this critical mission.

19-Aug-25 The requested information is considered proprietary and is not available for public release. We encourage you to submit your best solution based on the information provided in the solicitation document.

No

17 8/8/2025 Is the CBA going to be posted to SAM.gov as the prevailing wages?

19-Aug-25 The Government's requirement remains unchanged. Per the Addendum to FAR 52.212-2 (b)(6)(f), "The Offeror shall submit current Collective Bargaining Agreements (CBAs) with proposal.

No

Round 1