R2_Questions and Answers_Romania.pdf

QUESTION # DATE

RECEIVED PROSPECTIVE VENDOR'S QUESTION DATE OF REPLY GOVERNMENT'S RESPONSE AMEND RFP?

7 3-Jun-25 Will you allow for the Media Port Terminal of Constanta to be considered under this RFP, or you are relying on services being provided only in the main port territory?

5-Jun-25 Only 2 terminals are authorized for US Army movements by the MOD (DP World Container Terminal and SCS RO/RO Terminal), and both are in the South Port.

No

8 3-Jun-25 The vessels coming in with the equipment/materials, will they be Navy, private charters, or both? Any example vessel details that can be shared? If private – who will be the charterer?

5-Jun-25 Vessels will be both Navy and private charters. No further details are available at this time. No

9 3-Jun-25

Do you plan to bring vehicles in on Ro-Ro vessels? If yes – will they have side-ramps or stern ramps? We would like a copy of the draft specs (technical details) of the vessels to be used, so that their berth assignment and dimensions can be planned/accounted for (e.g. Draft, LOA, Beam, geared or not, ramp height etc.)

5-Jun-25

Vessels with both stern and side ramps are employed to transport USG cargo. The Contracting Officer's Representative (COR) will provide the Contractor details when the contract is awarded and mission details are readily available.

No

10 3-Jun-25

Can you provide more specific details/information on the types of vehicles that will be coming into the port? Any examples of vehicles that will be in a high volume/quantity (e.g. Humvees?), and an example of something unusual/special (e.g. Abrams Tank)?

5-Jun-25

The only forecast potential vendors receive is the quantities in the Schedule of Rates (SOR). Additional language is in the Performance Work Statement (PWS) for the Department of Defense (DoD) cargo expected to be handled.

No

11 3-Jun-25 Can you share any technical manipulation guidelines on some of such example vehicles? 5-Jun-25 All technical publications are referenced in the PWS. No

12 3-Jun-25

What will be the final destination of the equipment brought into Constanta?

Are we clearing customs into Romania, or the materials will be considered “In Transit” while they are in the port? This will determine necessity of “bonded” storage facilities, and also for onward transportation options.

5-Jun-25 Final destination information is not available at this time. Contractor may be asked to perform customs processing (PWS 6.4.16). No

13 3-Jun-25 Do you intend to use the railroad connection at any stage? If yes – who would you plan to be the main rail operator? Will it be the government entity CFR or a private operator?

5-Jun-25 Rail operator/Contractor is the responsibility of 21st TSC. No

14 3-Jun-25 If rail transport is planned – any specific technical manipulation guidelines that you can share for planned freight movements – so that Ship -> Warehouse -> Rail shifting can be planned and calculated into the RFP.

5-Jun-25 Applicable regulation is MSDDC TEA MI 19 Tiedown Instructions for rail movement. No

15 3-Jun-25 Do you have the Hazmat Class list of the Hazmat cargoes that could be brought into Constanta? 5-Jun-25 Hazardous classes 2, 3, 4, 5, 6, 8, and 9 could be brought into

Constanta. No

16 3-Jun-25 How will the cargo be insured? Is it covered under a blanket policy protecting all of SDDC equipment, or will you be obtaining separate local policies.

5-Jun-25 Cargo is insured by the United States Army. The Contractor will be held liable for any damages in which the contractor is at fault. No

17 3-Jun-25

Licensing in Romania – We will have a representative on site with permit access to the port and its facilities, in order to assist with this project.

However, we does not have a Romanian Business license. All of our local subcontracting partners (port terminal, stevedoring company, freight operators) are fully licensed and hold the appropriate local permits. Will it be a hard requirement that the Prime obtains a business license for stevedoring operations in Constanta, or it is sufficient for the appropriate subcontracted parties to have this?

5-Jun-25 It is sufficient for the Prime contractor to submit their appropriate subcontracted parties' business licenses as part of their Technical Proposal.

No

18 3-Jun-25 Will all of the questions asked under this RFP from various different parties/entities, be compiled into a Master Q&A Document? If yes – how will this be shared with the parties?

5-Jun-25 Yes, all answers submitted to SAM.gov. No

19 4-Jun-25 Who is taking care of vessel husbandry services and agency, and if all SOA for vessel’s portstay are in Contractor account ? 5-Jun-25

Husbandry services are the vessel’s responsibility. SDDC does not compensate the S&RTS contractor for husbrandry or other vessel specific services. Compensation is detailed in the PWS.

No

20 4-Jun-25 The estimated commodity/services/trailers, etc are on yearly basis or total for 5 years (plus 6 mo if applicable) ? 5-Jun-25 Unit quantities on the SOR are a 1-year forecast. No

21 4-Jun-25 The quantities are total or per vessel ? 5-Jun-25 Total per year. No

22 4-Jun-25 Are the vessels multipurpose or separate containers/roro ? 5-Jun-25 SDDC S&RTS Contractors are expected to work Container, RORO, and hybrid. No

23 4-Jun-25 What is vessels calling frequency ? 5-Jun-25 We do not have vessel schedules to provide potential contractors. No

24 4-Jun-25 Containers are on/under deck, helicopters are on/under deck ? 5-Jun-25 Helicopters will not be stowed on the weatherdeck. Containers may be stowed anywhere. No

25 4-Jun-25 What is the minimum height of interior of roro vessels ? can container reachstackers be used inside vessels? 5-Jun-25

Contractor will be expected to load/discharge various RORO vessels (commercial and USG). Vessel selection is determined to ensure cargo can fit and be loaded and discharged.

No

26 4-Jun-25 Inland transportation is being made with contractor’s or usga trucks ? 5-Jun-25 No inland transportation is required by the Contractor. No

27 4-Jun-25 Roro loading/discharging is being made with vessel’s personnel or contractor’s ? 5-Jun-25 Contractor. No

SOLICITATION Q&A LOG

HTC71125RE118 ROMANIA S&RTS

UPDATED: 05 JUNE 2025

Round 2