Answers to Industry Question 10 C Bremerhaven 01 July 2021.xlsx.pdf

DATE RCVD PROSPECTIVE VENDOR'S QUESTION

DATE of

REPLY

GOVERNMENT'S RESPONSE

AMEND.

REQD?

28-May-21 1.) Can you confirm if the contract requires both Stevedoring and T & C requirements?

2-Jun-21

The Contract is for Tally and Checking services only. Actual loading/unloading of vessels, rail and trucks will be done by the stevedore or longshormen; however, because of the close proximity of some stevedoring functions, some requirements mimic those functions. Table 1 (Cargo Handling (Services) Operations) in section

4.6, of the PWS is merely a table defining activities associated to port operations.

The SOR is divided into different schedules for loading and unloading vessel, railcars and trucks, and termial services associated to port operations.

NO

10-Jun-21

2.) Attachment 1 PWS Page 30, Section 5.4.6 Tally and checking in North German

Ports indicates the contract will be required to perform documentation services in other German ports (Emden, Hamburg, Rostock). The SOR is for the Port of

Bremerhaven. Please advise if our rates and services are to be valid at other port and the services at the out-ports will be reimbursed based on the rates provided for the Port of Bremerhaven.

11-Jun-21

This requirement has been in previous contracts and remains unchanged. The Port of Bremerhaven is the primary port (base) of operations. The Ports of Emden, Hamburg, and Rostock will be considered alternate locations in which the contractor shall stand ready to support; however, pricing shall be for and based on the cost at Bremerhaven.

NO

10-Jun-21

3.) Attachment 1, PWS, Page 33, Section 4.1.2 Union Agreements and Port

Tariffs. Does the contractor need to submit copes of any union agreements and port tariffs in its proposal or are these documents only required upon contract award?

11-Jun-21

These documents are required at award and at any time when information is changed, updated, or affects the United States Government’s relationship with the port or the contractor.

NO

10-Jun-21 4.) Amendment 0001, Updated PWS. It appears that the updated PWS was not posted to Sam.gov. The file name is Attachment 1, but the data is an SF30 11-Jun-21

This was an error in posting. The correct document, the updated PWS dated 6-

1-21, has since been uploaded to SAM.gov and the issue resolved.

NO

16-Jun-21

5.) Line item #221 is not included in the total of 1D Dispostion Only. The Unit

Price cell for Line Items #s 407 through 410 are password protected and we cannot enter pricing for those services. Typically, the Out-of-Pocket Pool unit price is dictated by the Government. Please confirm this should be priced.

16-Jun-21

Line 221 of SOR has been fixed. Line Item 407-410 had a caculation error and has been fixed. The OOP amount, as discussed in the PWS section 4, is pre-populated by the Government and shall not be changed by the contractor.

YES

SOLICITATION Q&A LOG

HTC711-21-Q-R006 Bremerhaven Germany S&RTS

Updated: 01 July 2021

17-Jun-21

6.) Attachment 2, SOR does not include a section for labor/overtime for weekend and bank holiday shifts. Please advise how we should submit pricing for these functions.

18-Jun-21 The Government has added an additional labor section to the SOR for weekend/holiday differential pay.

YES

21-Jun-21

7.) We found out that the line items 250-329 of attachment 2 ( Updated + SOR +

Tally + and + Checking) does not match the actual working times of the Port of

Bremerhaven. Line items showing only a possibility to enter 1-4th shift.

Actually weekdays (Mo-Fr.) and weekends/public-holidays as well as pre-holiday shifts are different. Payment terms according to tariffs differ heavily.

The actual shift system is perfectly described in the PWS under section 6.4.1

(page 35 of 75). We like to submit the missing line items with attached .xls-file and kindly ask for your advise how to proceed further or kindly ask for an update on the SOR.

21-Jun-21 The Government updated the labor section of the SOR based on past contract

SOR/Ordering template.

YES

21-Jun-21

8.) Missing possibility to insert yearly increases. As port labour tariffs are regularly negotiated yearly, former contracts offered a possibility for a rate escalation when proofing increased costs. We feel unsafe to offer a fixed price for the upcoming 66 months by not knowing the increasings – this might lead to a to high estimated price offer ( as we have to “guess” average increasesings )

Is there any possibility to address a rate escalation ?

21-Jun-21 This contract is Firm Fixed Price and as such, no adjustments will be allowed. NO

22-Jun-21

9.) Regarding question 2a, “The Government requires our Checking and Tally contractor to provide proper documentation for receipt and disposition cargo and transfer of cargo around the port. Please explain your business practices with reception, transferring, and disposition of cargo at each phase from staging to stow.” Offeror request that the Government clarify whether “stow” is meant to indicate location on ship, or is inclusive of all transportation modes, to include location on ships, rail cars and trucks. Please clarify

23-Jun-21

The Government’s definition of staging to stow or stow to staging is the inclusive move from point A to B, and can include staging yard/lot to vessel, or staging yard/lot to truck or railcar (vice versa). The Government pays the longshoreman/stevedore a commodity rate to handle/move its cargo from reception (receiving) within/around the port (transfer) to/from multiple conveyances (vessel/truck/rail) as well as dispositioning (leaving). The contractor providing Tallying & Checking services will be paid to document the cargo movement by longshoremen/stevedore. Per industry standards, Tally and Checking cargo is essential to billing, cargo accountability, cargo location, and condition. The Tallying and Checking contractor will document cargo location, how the cargo was moved, condition the cargo was in

(operable/inoperable), method of how the cargo was handled/moved (LOLO, RORO, or TOTO), check the cargo's documentation (including Hazmat, seals etc..) and advise the military of any discrepancies. The Tallying and Checking contractor is also responsible for notifying the Government about safety/security incidents involving its cargo or cargo movement.

NO

1-Jul-21

10.) The total value in Cell M4 of current SOR posted on Sam.gov does not include cell M225 (Total 3B Overtime Differential). However, the correct summations are correct on the Summary Tab.

Would you like us to update the total in our submission, will the government post a corrected SOR or will the government correct it upon receipt of all proposals?

1-Jul-21 The Government has corrected/amended the SOR. YES