2020.04.21 Pre-Proposal Slides v2.pdf

TOGETHER, WE DELIVER.

Gulf Barge Pre-Proposal Conference

Opening Remarks

Ms. Shanda Lyman Branch Chief, Specialized Sealift Services Division

Contracting Officer, Gulf Barge

Agenda

Description Roll-Call

Introduction and Opening Remarks

Request for Proposal (RFP)

Proposal Evaluations

Milestones

Closing Remarks

Request for Proposal The Request for Proposal consists of:

• SF1449 and Clauses

• Attachment 1 – Performance Work Statement

• Attachment 2 – Pricing Matrix

• Attachment 3 – Wage Determination

• Attachment 4 – Historical Barge Utilization

• Attachment 5 – Historical Barge Movements

• Attachment 6 – U.S. Domestic Shipyard Report

• Attachment 7 – Past Performance Questionnaire

• Attachment 8 – Financial Information Questionnaire

• Attachment 9 – RFP Offeror Information Sheet

Electronic Proposal Submission

• Deadline 10:00 a.m. CT, May 4th 2020

• Proposals shall be submitted via email as identified below.

– Ms. Rachel Dow, Contract Specialist, Rachel.l.dow.civ@mail.mil

– Ms. Sarah Albers, Contract Specialist, Sarah.l.albers2.civ@mail.mil

• One electronic document

• Email shall not exceed 10MB

– If an email exceeds 10MB, Volume I, Volume II, Volume III and Volume IV may be sent in separate emails.

mailto:Rachel.l.dow.civ@mail.mil mailto:Sarah.l.albers2.civ@mail.mil

Proposals Proposals shall consist of:

• Business Proposal

• Technical Proposal

• Past Performance Proposal

• Price Proposal

**Solicitation Located:

https://beta.sam.gov/opp/3cf01b2bb25a460cb00950263c5bac44/view?keywor ds=htc71120rw001&sort=-relevance&index=&is_active=true&page=1 https://beta.sam.gov/opp/3cf01b2bb25a460cb00950263c5bac44/view?keywords=htc71120rw001&sort=-relevance&index=&is_active=true&page=1

Proposals (Con’t)

• Please sign up on www.beta.sam.gov to receive notices on this solicitation.

• Complete and return all amendments, if applicable.

– Amendments will be posted to the beta.SAM.gov website at http://www.beta.sam.gov/

Volume I - Business Proposal Business Proposal Cover Letter (Attachment 9)

– Identify person(s) authorized to sign AND negotiate on offerors behalf with the Government

• Company Name/Address

• Name

• Title

• E-mail Address

• Telephone and Fax Number

• SCAC

• CAGE Code

• Size of Business

• Small Business Type (as required)

Volume I - Business Proposal

Business Proposal

– SF Form 1449 (e.g., Blocks 12, 17a, 30a-c)

– Acknowledgement of amendment

– If your remittance address is different check Block 17b and identify the remittance address in proposal

Subfactor A – Proposal Compliance

• System for Award Management (SAM)

– Must be registered in System For Award Management (SAM) (https://sam.gov/SAM/)

• NAICS Code 483211, Inland Water Freight Transportation

• Clauses

– FAR 52.209-7, Information Regarding Responsibility Matters (Fill-in)

– FAR 52.212-3, Offeror Representations and Certifications-Commercial Items

– FAR 52.222-56, Certification Regarding Trafficking in Persons Compliance Plan

– DFARS 252.209-7998, Representation Regarding Conviction of a Felony

Criminal (Fill-in)

– DFARS 252.209-7999, Representation by Corporations Regarding an Unpaid

Delinquent Tax Liability or a Felony Conviction under any Federal Law (Fill-in) https://sam.gov/SAM/

Subfactor A – Proposal Compliance (Con’t)

• Financial Questionnaire

– Attachment 8

• Offerors shall include a copy of a written letter to their financial institution authorizing the financial institution to release the Offeror’s financial information to the Contracting Officer

• U.S. Securities and Exchange Commission Form 10-K

• Alternate submission authorized in lieu of the Financial Capability Questionnaire

Subfactor B – U.S. Shipyards

• Use of U.S. Shipyards

– Complete U.S. Domestic Shipyard Report (Attachment 6)

– Address all covered vessels (DFARs 252.247-7026)

• Overhaul

• Repair

• Maintenance

– Current calendar year, up to the day of proposal submission and the preceding four

(4) calendar years

Subfactor B – U.S. Shipyards (Con’t)

Volume II - Technical Proposal

• Submissions shall not exceed 45 pages

– Does not include ownership/lease documents or the Quality Control Plan (QCP)

• Narratives shall explain how the offeror will meet requirements established in the solicitation.

• Written proposal must demonstrate the Offeror’s understanding of the requirements listed in the PWS.

Subfactor A - Equipment

• Equipment

– List out the names and capacities of the proposed vessels (tugs & barges; to include on-call)

• PWS 2.2.1, 2.2.1.1, and 2.2.3

• Signed Self-Certified Letter

– One signed self-certified letter per submission certifying compliance with:

• The offeror will comply with all USCG regulations and applicable licenses and insurances during the life of the contract performance as stated in PWS section 2.2.2.

• Offeror (prime contractor) ownership and/or lease agreements for the purposes of committing assets to the Scheduled Fuel Transportation Service in Gulf Region requirement.

• The offeror (prime contractor) providing barges and tugs owned by an affiliate, subsidiary or subcontractor company must provide a signed letter stating the relationship between the affiliate, subsidiary, or subcontractor company and the offeror to show proof of ownership or control of the barges and tugs being offered. Negative responses required.

Subfactor A – Equipment (Con’t)

• Equipment

– Ownership or Control Documentation

• Provide USCG COI or other proof of ownership or control for the tugs to be utilized during the contract period of performance in accordance with PWS 2.3

– Non-Ownership or Control

• Supporting documentation (1 Oct 20 through 30 Sep 25), this is a commitment or explicit arrangement that will be in existence at the time of contract award, to rent, purchase, or otherwise acquire the needed facilities, equipment or other resources required by PWS 2.3

– Affiliate, Subsidiary or Subcontractor Company

• Provide a signed letter stating the relationship between the affiliate, subsidiary or subcontractor and the offeror showing proof of ownership and control of the barges and tugs being offered.

Subfactor B – Management of Operations

• Management of Operations

– Quality Control Plan (QCP)

• Shall identify areas the offeror sees as critical to the customer for successful performance.

• Shall outline the company’s concept of operations and includes its skills and capabilities and how it intends to meet the performance objectives.

Volume III – Past Performance

• List of contracts similar in scope, size, complexity, currently on-going or completed during the last three (3) years.

– At least 3, but no more than 4 contracts

– Utilization of an affiliate, subsidiary or subcontractor requires the past performance to state:

• How the affiliate, subsidiary or subcontractor will perform on the current solicitation

• How the offeror controls/obligates the affiliate, subsidiary, or subcontractor

– Affiliate, subsidiary or subcontractor Consent

• Letter from affiliate, subsidiary or subcontractor that will perform principal aspects of the requirement consenting to release of their past performance information to the prime contractor

Volume III - Past Performance Proposal (Con’t)

– References provided should address the contractor’s performance in the CONUS providing inland fuel transportation by barge and tug.

– The Contracting Officer will not accept survey’s emailed from the offeror.

– If an affiliate, subsidiary, or subcontractor is offered as part of the proposal for the completion of this contract, the offeror must demonstrate how the resources of the subsidiary, affiliate or subcontractor will affect the successful completion of the solicitation.

• Include the following for each contract:

– Company/Division name

– Description of service AND a detailed narrative of relevance to this requirement,

– Contracting agency

– Current points of contact to include name, address, telephone number, fax number and e-mail address for each contract reference

– Contract type

– Contract award date and period of performance

– Contract amount in local currency (per year cost and life cycle cost; if the contractor performed as a subcontractor under the contract submitted for evaluation, specify the per year cost and life cycle cost for the portion of work performed by the contractor)

– Completed Past Performance Questionnaires (Attachment 7). A list including the name, address, telephone number, and e-mail address for each point of contact to whom the Past Performance Questionnaire was sent for completion.

Volume III - Past Performance Proposal (Con’t)

• Questionnaires (Attachment 7)

– Offeror shall complete Section 1 and send to each reference identified in the proposal

– The cognizant Contracting Officer (CO)/Agency/Commercial Customer the offeror contracted with shall complete Sections 2, 3, and 4 of the questionnaire and email directly to: Rachel.l.dow.civ@mail.mil and Sarah.l.albers2.civ@mail.mil

– Offeror is responsible for following up with the Agency to ensure the questionnaires were completed and sent to the appropriate contacts

• Additional relevant past performance

– Contractor Performance Assessment Reporting System (CPARs)

– Federal Awardee Performance and Integrity Information System (FAPIIS)

– Electronic Subcontract Reporting System (eSRS)

– Any other source available to the Government

Volume III - Past Performance Proposal (Con’t) mailto:Rachel.l.dow.civ@mail.mil mailto:Sarah.l.albers2.civ@mail.mil

Volume VI - Price Proposal

• Excel Pricing Matrix (Attachment 2)

– Input rates for all items highlighted in yellow.

• Monthly Rates per CLIN for the base and each option period

– 6 month extension will auto-populate based on the rates provided in

Option Year 4.

– All prices submitted shall be entered to the nearest dollar.

Proposal Evaluation

Evaluation Process

• The Government intends to award a contract to one responsible offeror as a result of the solicitation.

• The Government will utilize Best Value, Performance Price Trade-Off (PPTO) source selection IAW FAR Parts 12, 15.101-1 and Department of Defense (DOD) Source Selection Procedures, and the trade-off procedures identified.

• This may result in an award to a higher rated, higher priced Offeror, where the decision is consistent with the evaluation factors and the Source Selection Authority (SSA) determines that the superior past performance of the higher priced Offeror outweighs the cost difference.

• The Government will not pay a price premium that is considers to be disproportionate to the benefits associated with the proposed margin of service superiority.

Proposal Evaluation (Con’t)

– Evaluation Factors

• Factor 1. Business Proposal

– Subfactor A – Proposal Compliance

– Subfactor B – Use of U.S. Shipyards

• Factor 2. Technical Proposal

– Subfactor A – Equipment

– Subfactor B – Management of Operations

• Factor 3. Past Performance

• Factor 4. Price

Proposal Evaluation (Con’t)

• Relative Order of Importance

– Offerors' past performance will be evaluated on a basis approximately equal to price.

– Business Proposal and Technical Capability Proposal subfactors are rated on an

Acceptable/Unacceptable basis.

– Price is evaluated but is not rated.

– All evaluation factors other than cost or price, when combined are approximately equal to cost or price.

Factor 1 - Business Proposal

• The Government business evaluation team will evaluate the business proposals at the subfactor level on an acceptable/unacceptable basis as defined below. Proposals with “Unacceptable” business proposal rating(s) at the subfactor level will not be considered for award

Factor 1 - Business Proposal (Con’t)

• Subfactor A: Proposal Compliance

– To be rated acceptable, the proposal must include all documents and information required to be submitted under the Proposal Preparation Instructions in the solicitation

• Subfactor B: Use of U.S. Shipyards

Factor 2 -Technical Proposal

• The Government technical evaluation team will evaluate the technical proposals at the subfactor level on an acceptable/unacceptable basis as defined below. Proposals with “Unacceptable” technical proposal rating(s) at the subfactor level will not be considered for award.

Factor 2 - Technical Proposal (Con’t)

Subfactor A: Equipment

a. Capacities of two (2) barges and two (2) tugs and two (2) on-call tow barges and two (2) on-call tugs proposed to meet the requirements in PWS 2.2.1.

b. Offeror’s proposed approach complies with PWS paragraphs 2.2.1., 2.2.1.1. and 2.2.3

• If the Offeror currently does not own or have control of the assets necessary to perform all requirements, provide supporting documentation to demonstrate the ability to obtain them from 1 October 2020 through 30 September 2025 (commitment or explicit arrangement that will be in existence at the time of contract award, to rent, purchase, or otherwise acquire the needed facilities, equipment, or other resources) as required by PWS 2.3.

• Subfactor A: Equipment

– To be rated Acceptable, the offeror shall submit one signed self-certifying letter stating compliance with the following:

– a. The offeror will comply with all USCG regulations and applicable licenses and insurances during the life of the contract performance as stated in PWS section 2.2.2.

– b.Offeror (prime contractor) ownership and/or lease agreements for the purposes of committing assets to the Scheduled Fuel Transportation Service in Gulf Region requirement.

– c. The offeror (prime contractor) providing barges and tugs owned by an affiliate, subsidiary, or subcontractor company must provide a signed letter stating the relationship between the affiliate, subsidiary, or subcontractor company and the offeror to show proof of ownership or control of the barges and tugs being offered. Negative responses required.

• Subfactor A: Equipment

– Provide USCG COI verifying ownership or control for the barges to be utilized during the contract period of performance.

– Provide USCG COI or other document of proof of ownership or control of the tugs to be utilized during the contract period of performance.

– USCG COI or other documentation of proof of ownership has an expiration date after the date of solicitation issuance.

– If an affiliate, subsidiary, or subcontract company owns barges and tugs:

• Provide a signed letter stating the relationship between affiliate, subsidiary, or subcontractor company and the offeror showing proof of ownership and control of the barges and tugs being offered.

– Provide supporting documentation to demonstrate the ability to obtain barges and tugs if the offeror does not currently own or control the barges and tugs from 1 October 20 – 30 September 2025.

• Commitment or explicit arrangement that will be in existence at the time of contract award, to rent, purchase, or otherwise acquire the needed facilities, equipment, or other resources) required by PWS paragraph 2.3.

• Subfactor B: Management of Operations

– To be rated Acceptable, the offeror’s proposed approach shall demonstrate the necessary managerial and supervisory ability of key personnel, staffing, training, operational controls, lines of authority to interface with Government in order to successfully maintain or exceed customer expectations and identify and correct problems

– Quality Control Plan (QCP) shall:

• Outline the company’s concept of operations and includes its skills and capabilities and how it intends to meet performance objectives.

• Identify those areas the offeror sees as critical to the customer for successful performance

Factor 3 - Past Performance

The Government shall evaluate each Offeror’s performance information using questionnaires and performance information independently obtained from government or commercial sources.

• Recency

– The Government will first evaluate the recency of past performance information

(currently being performed or was performed within the last three (3) years from the date of solicitation issuance). Past performance information submitted which exceeds the three (3) year limit will not be considered.

Factor 3 - Past Performance (Con’t)

• Relevancy

– The Government will perform an independent assessment of relevancy of the data provided or obtained. The relevancy of each contract reference will be considered in the overall confidence assessment rating for the offeror.

• In assigning the relevancy rating for each contract reference, the Government will consider at a minimum:

– Relevant: Transportation of fuel by tug and barge of similar scope, magnitude, and complexity, as identified below.

– Scope: Tug and barge transportation of fuel between all United States ports and points on the United States Coastlines and their connecting waterways, inland waterways, coastal waterways, rivers, and tributaries.

– Magnitude of Effort: Transporting and delivering of approximately 19 million gallons per month with an average of 22 deliveries to multiple locations per month.

– Complexities: Loading, transporting and discharging fuel safely, timely and free of contamination via tug and barge transportation.

• Quality

– For each past performance reference, the performance quality of the work performed will be assessed and shall include the prime contractor’s roles in performance if a subcontractor, subsidiary, or affiliate performed contracted work. The quality assessment consists of an in-depth evaluation of the past performance questionnaire responses, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), Contractor Performance Assessment Reporting System (CPARS) and/or interviews with Government mission partners.

• As a result of the relevancy and quality assessments of the recent contracts evaluated, offerors will be assigned a single Performance Confidence Assessment rating. The assigned rating will reflect the Government’s overall confidence in the offeror’s ability to successfully perform this effort.

• Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in the RFP.

• Past Performance which cannot be validated by a source other than the offeror will not be considered in the Past Performance Confidence Assessment.

• In the case of an offeror without a record of relevant past performance or whom information on past performance is not available, that offeror will receive an overall Performance Confidence Assessment rating of “Neutral Confidence”, which will be considered neither favorably nor unfavorably.

• Record of relevant past performance may be considered more advantageous to the Government than a “Neutral Confidence” rating.

• Offerors receiving a Past Performance Rating of Limited Confidence or No Confidence will not be considered for award.

• Past performance regarding predecessor companies or principal subcontractors that will perform major or critical aspects of this requirement will be weighted the same (equally important) as the past performance information of the Offeror.

Factor 4 – Price

• The Government will evaluate the monthly rates and the Total Proposed Price (TPP) to include the base period, all option periods and the six-month Extension of Services period in making a fair and reasonable determination.

– Pricing for the 6-month Extension of Services period will be based on half

(1/2) the Proposed Price of the final option period

• The total cost of each CLIN will be determined by multiplying the number of barges/tows by the number of months multiplied by the proposed monthly rate.

• The total fixed price CLINs are a summation of the total cost of each CLIN, less the reimbursable (T&M) CLINs for the base and all option year CLINs, to include the six month extension.

Factor 4 – Price (Con’t)

• The reimbursable out-of-pocket expense (T&M) CLIN is provided as an estimate reimbursable CLIN.

• The Offerors TPP is a summation of the total fixed price CLINs and total reimbursable out-of-pocket CLIN for the base year and all optional year CLIN, to include the six-month extension

Milestones

**All dates are tentative and subject to change

Action Est Completion Date Issue RFP 31-Mar-20

Conduct Pre-Proposal Conference 15-Apr-20

Receive Proposals 4-May-20

Open Discussions (if needed) 1-Jun-20

Complete Discussions (EN’s) 1-Jun-20

Request Final Proposal Revisions 12-Jun-20

Received Final Proposal Revisions 16-Jun-20

Award 26-Jun-20

Post Award Conference 15-Jul-20

Performance Begins 1-Oct-20

Questions

• E-mail Subject: Solicitation HTC71120RW001

• To: Rachel.l.dow.civ@mail.mil sarah.l.albers2.civ@mail.mil

Reference: Section_____, Page_____, Paragraph ___, (or Figure___).

Question:________________________________________________

All requests must be made in writing via e-mail to the above addresses. No requests for clarification will be provided in response to offeror-initiated phone calls. Written inquires will be answered in writing and posted to https://www.beta.sam.gov. However, time may not permit requests to be answered if not received by the above addresses within 10 calendar days of the due date for offers as specified in this solicitation.

mailto:Rachel.l.dow.civ@mail.mil mailto:kenneth.e.montgomery8.civ@mail.mil https://www.beta.sam.gov/

Advisory

This presentation is not all inclusive but is intended to highlight key areas within the Addendum to Far 52.212-1 Instructions to Offerors – Commercial Items and FAR 52.212-2, Evaluation –

Commercial Items. Regarding proposal preparation/submission, offerors are cautioned that the presentation is intended for informational purposes only and does not supplement the instructions and requirements of the RFP.

Thank you for attending!

Closing Remarks