2019.04.24_Pre-Proposal_Slides.pdf

TOGETHER, WE DELIVER.

Atlantic Barge Pre-Proposal Conference

Opening Remarks

Mr. Tim Gould Branch Chief, Specialized Sealift Services Division

Contracting Officer, Atlantic Barge

Agenda

Time Description 0900 Sign In

0930 Introduction and Opening Remarks

1000 Request for Proposal (RFP)

1030 Proposal Evaluations

1130 Milestones

1200 Closing Remarks

Request for Proposal

The Request for Proposal consists of:

• SF1449 and Clauses

• Attachment 1 – Performance Work Statement

• Attachment 2 – Pricing Matrix

• Attachment 3 – Wage Determination

• Attachment 4 – Historical Barge Utilization

• Attachment 5 – Historical Barge Movements

• Attachment 6 – U.S. Domestic Shipyard Report

• Attachment 7 – Past Performance Questionnaire

Electronic Proposal Submission

• Deadline 11:00 a.m. CT, May 13th 2019

• Proposals shall be submitted via email as identified below.

– Ms. Megan Isaak, Contract Specialist, megan.m.isaak.civ@mail.mil

– Mr. Kenneth Montgomery, Contract Specialist, kenneth.e.montgomery8.civ@mail.mil

• One electronic document

• Email shall not exceed 10MB

– If an email exceeds 10MB, Volume I, Volume II, Volume III and Volume IV may be sent in separate emails.

mailto:megan.m.isaak.civ@mail.mil mailto:kenneth.e.montgomery8.civ@mail.mil

Proposals

Proposals shall consist of:

• Business Proposal

• Technical Proposal

• Past Performance Proposal

• Price Proposal

Proposals

Proposals shall consist of (cont.):

• Please sign up on FBO to receive notices on this solicitation.

• Complete and return all amendments, if applicable.

– Amendments will be posted to the Federal Business Opportunities (FBO) website at https://www.fbo.gov/index?s=opportunity&mode=form&id=b7790e40780838d95a0a0ec1c306 7d44&tab=core&_cview=1 https://www.fbo.gov/index?s=opportunity&mode=form&id=b7790e40780838d95a0a0ec1c3067d44&tab=core&_cview=1

Business Proposal

Business Proposal Cover Letter

– Identify person(s) authorized to sign AND negotiate

• Name

• Title

• E-mail Address

• Telephone Number

– SF Form 1449 (e.g., Blocks 12, 17a, 30a-c)

– Acknowledgement of amendment

– If your remittance address is different check Block 17b and identify the remittance address in proposal

Business Proposal – Subfactor A

• System for Award Management (SAM)

– Must be registered in SAM (https://sam.gov/SAM/)

• NAICS Code 483211, Inland Water Freight Transportation

• Clauses

– FAR 52.209-7, Information Regarding Responsibility Matters (Fill-in)

– FAR 52.212-3, Offeror Representations and Certifications-Commercial Items

– FAR 52.222-56, Certification Regarding Trafficking in Persons Compliance Plan

– DFARS 252.209-7998, Representation Regarding Conviction of a Felony

Criminal (Fill-in)

– DFARS 252.209-7999, Representation by Corporations Regarding an Unpaid

Delinquent Tax Liability or a Felony Conviction under any Federal Law (Fill-in) https://sam.gov/SAM/

Business Proposal Subfactor B

• Use of U.S. Shipyards

– Complete Attachment 6

– Address all covered vessels (DFARs 252.247-7026)

• Overhaul

• Repair

• Maintenance

– Current calendar year, up to the day of proposal submission and the preceding four (4) calendar years

Business Proposal Subfactor B

Technical Proposal Subfactor A

• Equipment

– List out the names and capacities of the proposed vessels (tugs & barges)

• PWS 2.2.1, 2.2.1.1, and 2.2.3

– Self Certifying Letter

• PWS 2.2.2

• USCG Regulations

• Applicable Licenses

• Applicable Insurances

– Cargo Pumping System, Cargo Tank Stripping System, Water Stripping System

• PWS 2.2.2.1 through 2.2.2.3

– Sample Calibration Charts and Trim Correction Tables

• PWS 2.2.2.4.1

Technical Proposal Subfactor A

• Equipment

– Barge Tanks, Steel Valves, Spill Rails, Sectional Fuel Delivery Hose, and Barge Lightering

Operation

• PWS 2.2.2.5 through 2.2.2.9

– Ownership or Control Documentation

• PWS 2.3

• USCG COI (expiration date after solicitation issuance)

– Subsidiary Company

• Signed letter

– Non-Ownership or Control

• Supporting documentation (1 Nov 19 through 31 Oct 24)

Technical Proposal Subfactor B

• Quality Control Plan (QCP)

– Organization Chart / Company Representatives and Personnel / Points of Contact

– Personnel Training

– Plan of Action if any deficiencies or problems arise

– Calibration (PWS 2.2.2.4.1, 3.2.2)

– Barge Pre-Service Inspection (PWS 2.4.1)

– Cargo Quality Assurance (PWS 2.4.2)

– Loading / discharging cargo (PWS 2.4.2, 3.1.1)

– Cleaning to Prevent Contamination or Degradation of Cargo (PWS 3.2.4)

– Reporting and Communication (PWS 3.3)

– Problems / Mission Failure / Off Spec cargo (PWS 3.5.1.2)

– Substitute Equipment (PWS 3.10.5)

Appendix A: Loading/Discharging Ports

*Loading/Discharging points may be added or deleted as fuel procurement award patterns change

Past Performance Proposal

• List of contracts similar in scope, size, complexity, currently on-going or completed during the last three (3) years.

– At least 3, but no more than 4 contracts

• Include the following for each contract:

– Company or Agency name

– Description of service AND a detailed narrative of relevance to this requirement,

– Contracting agency

– Current points of contact to include name, address, telephone number, fax number and e-mail address for each contract reference

– Contract type

– Contract award date and period of performance

– Contract amount in local currency (per year cost and life cycle cost; if the contractor performed as a subcontractor under the contract submitted for evaluation, specify the per year cost and life cycle cost for the portion of work performed by the contractor)

– A list including the name, address, telephone number, and e-mail address for each point of contact to whom the Past Performance Questionnaire was sent for completion

• Questionnaires

– Offeror shall complete Section 1 and send to each reference identified in the proposal

– The cognizant Contracting Officer (CO)/Agency/Commercial Customer the offeror contracted with shall complete Sections 2, 3, and 4 of the questionnaire and email directly to: megan.m.isaak.civ@mail.mil and kenneth.e.montgomery8.civ@mail.mil

– Offeror is responsible for following up with the Agency to ensure the questionnaires were completed and sent to the appropriate contacts

• Additional relevant past performance

– Contractor Performance Assessment Reporting System (CPARs)

– Federal Awardee Performance and Integrity Information System (FAPIIS)

– Electronic Subcontract Reporting System (eSRS)

– Any other source available to the Government mailto:megan.m.isaak.civ@mail.mil

Price Proposal

• Attachment 2, Excel Pricing Matrix

– Input rates for all items highlighted in yellow.

• Monthly Rates per CLIN for the base and each option period

– 6 month extension will auto-populate based on the rates provided in Option Year 4.

– Fixed rate per occurrence for additional tankerman services

– All prices submitted shall be entered to the nearest dollar.

Proposal Evaluation

Evaluation Process

• The Government intends to award a contract to one responsible offeror as a result of the solicitation.

• The Government will utilize Best Value, Performance Price Trade-Off (PPTO) source selection IAW FAR Parts 12, 15.101-1 and Department of Defense (DOD) Source Selection Procedures, and the trade-off procedures identified.

• This may result in an award to a higher rated, higher priced Offeror, where the decision is consistent with the evaluation factors and the Source Selection Authority (SSA) determines that the superior past performance of the higher priced Offeror outweighs the cost difference.

• The Government will not pay a price premium that is considers to be disproportionate to the benefits associated with the proposed margin of service superiority.

Evaluation Process (cont.)

– Evaluation Factors

• Factor 1. Business Proposal

– Subfactor A – Proposal Compliance

– Subfactor B – Use of U.S. Shipyards

• Factor 2. Technical Proposal

– Subfactor A – Equipment

– Subfactor B – Management of Operations

• Factor 3 Past Performance

• Factor 4 Price

• Relative Order of Importance

– Offerors' past performance will be evaluated on a basis approximately equal to cost or price considerations.

– Business Proposal and Technical Capability Proposal subfactors are rated on an

Acceptable/Unacceptable basis.

– Price is evaluated but is not rated

Business Proposal Factor 1

• The Government business evaluation team will evaluate the business proposals at the subfactor level on an acceptable/unacceptable basis as defined below. Proposals with “Unacceptable” business proposal rating(s) at the subfactor level will not be considered for award

Business Proposal Factor 1

• Subfactor A: Proposal Compliance

– To be rated acceptable, the proposal must include all documents and information required to be submitted under the Proposal Preparation Instructions in the solicitation

• Subfactor B: Use of U.S. Shipyards

Technical Proposal Factor 2

• The Government technical evaluation team will evaluate the technical proposals at the subfactor level on an acceptable/unacceptable basis as defined below. Proposals with “Unacceptable” technical proposal rating(s) at the subfactor level will not be considered for award.

• Subfactor A: Equipment

• Subfactor B: Management of Operations

• To be rated Acceptable, the offeror’s proposed approach demonstrates the necessary managerial and supervisory ability of key personnel, staffing, training, operational controls, lines of authority to interface with the Government in order to successfully maintain or exceed customer expectations and identify and correct problems

• The offeror’s Quality Control Plan (QCP) outlines the company’s concept of operations and includes its skills and capabilities and how it intends to meet the performance objectives.

Past Performance Factor 3

• Recency

• The Government will first evaluate the recency of past performance information (currently being performed or was performed within the last three (3) years from the date of solicitation issuance). Past performance information submitted which exceeds the three (3) year limit will not be considered

• Relevancy

• The Government will perform an independent assessment of relevancy of the data provided or obtained. The relevancy of each contract reference will be considered in the overall confidence assessment rating for the offeror.

• In assigning the relevancy rating for each contract reference, the Government will consider at a minimum:

– Relevant: Transportation of fuel by tug and barge of similar scope, magnitude, and complexity, as identified below.

– Scope: Tug and barge transportation of fuel between all United States ports and points on the United States Coastlines and their connecting waterways, inland waterways, coastal waterways, rivers, and tributaries.

– Magnitude of Effort: Transporting and delivering of approximately 19 million gallons per month with an average of 22 deliveries to multiple locations per month.

– Complexities: Loading, transporting and discharging fuel safely, timely and free of contamination via tug and barge transportation.

• Quality

– For each past performance reference, the performance quality of the work performed will be assessed. The quality assessment consists of an in-depth evaluation of the past performance questionnaire responses, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and/or interviews with Government mission partners

• As a result of the relevancy and quality assessments of the recent contracts evaluated, offerors will be assigned a single Performance Confidence Assessment rating. The assigned rating will reflect the Government’s overall confidence in the offeror’s ability to successfully perform this effort.

Price Factor 4

• The Government will evaluate the monthly rates, the tankerman rates, and the Total Proposed

Price (TPP) to include the base period, all option periods and the six-month Extension of Services period in making a fair and reasonable determination.

– Pricing for the 6-month Extension of Services period will be based on half (1/2) the Proposed Price of the final option period

• The total cost of each CLIN will be determined by multiplying the number of barges/tows by the number of months multiplied by the proposed monthly rate.

• The total fixed price CLINs is a summation of the total cost of each CLIN, less the reimbursable CLINs for the base and all option year CLINs, to include the six month extension

Price Factor 4

• The reimbursable out-of-pocket expense CLIN is provided as an estimated cost reimbursable

CLIN.

– The total reimbursable out-of-pocket CLINs is a summation of the reimbursable CLIN for the base year and all option year CLINs, to include the six month extension.

• The Offerors TPP is a summation of the total fixed price CLINs and total reimbursable out-of pocket CLINs. The TPP does not include the additional Tankerman expense rate.

Milestones

All dates are tentative and subject to change

Action Est Completion Date Issue RFP 12-Apr-19

Conduct Pre-Proposal Conference 24-Apr-19

Receive Offers 13-May-19

Open Discussions (if needed) 28-May-19

Complete Discussions (EN’s) 14-Jun-19

Request Final Proposal Revisions 21-Jun-19

Received Final Proposal Revisions 26-Jun-19

Award 31 Jul-19

Post Award Conference 14-Aug-19

Performance Begins 1-Nov-19

Questions

• E-mail Subject: Solicitation HTC71119RW003

• To: megan.m.Isaak.civ@mail.mil kenneth.e.montgomery8.civ@mail.mil

Reference: Section_____, Page_____, Paragraph ___, (or Figure___).

Question:________________________________________________

All requests must be made in writing via e-mail to the above addresses. No requests for clarification will be provided in response to offeror-initiated phone calls. Written inquires will be answered in writing and posted to FedBizOpps. However, time may not permit requests to be answered if not received by the above addresses within 10 calendar days of the due date for offers as specified in this solicitation.

mailto:megan.m.Isaak.civ@mail.mil

Advisory

• This presentation is not all inclusive but is intended to highlight key areas within the

Addendum to Far 52.212-1 Instructions to Offerors – Commercial Items and FAR 52.212-2, Evaluation – Commercial Items. Regarding proposal preparation/submission, offerors are cautioned that the presentation is intended for informational purposes only and does not supplement the instructions and requirements of the RFP.

Thank you for attending!

Closing Remarks