Oman_SRTS_QA_FINAL_21Feb17.pdf

Question # Document

Reference

(para./line item)

Question Government Response Soliciation Change (if any)

PWS 6.3

Under Sec 6.3 of the PWS the Night differentials hours mentioned is 1630‐0730 hrs for the Port of Salalah where as the Equipment Rental as per Schedule 4 the note: 2 Suggest

Normal working hours 0800 to 1600 hours and night differential working hours 1600 to 0800 hours the following day‐ Please clarify

PWS 6.24.5 According to the Port Tariffs in Salalah, normal operating hours for Planning and Operations Management are

0800‐1615, Operations & Container Freight Station (CFS) are

0800‐1615, and the Gate hours are 0800‐1600. Normal differential hours for Operations & CFS are 1615‐0800 the following day, and the Gate hours are from 24 hours. Special

Overtime hours for Operations & CFS are Fridays, Saturdays &

Holidays, and for the Gate are Fridays, Saturdays & Holidays.

Subject to availability of Royal Omani Police (ROP) Customs.

Operational hours we would need to inquire more information and adjust the PWS.

Schedule 2 note changed.

PWS Appendix C

As per the Appendix C "MT" = Metric Ton whereas in the

Schedule of rates Note 1 ‐"MT"=Measurement Ton‐Please clarify which is correct.

Measurement Ton is correct for any references to "MT" on the

Schedule of Rates.

Definition clarified in PWS, Appendix C.

PWS Appendix C

What is abbrivation for "TOTO" ? The Same is not mentioned in Appendix C

TOTO is "Tow on/Tow off". Definition added to PWS, Appendix C.

Schedule Line Item 0153 ‐

Under the Schedule of Rates ‐Storage Schedule‐5 What does the line item "B1, B2, B3 and B4" Stand For?( No definition)

Description is identified in each line item in column C. Unit of measure changed for B1 ‐ B4 to better match description.

Schedule ‐ Changed Unit of Measure of B1 ‐ B4 as follows: (1)

B1 changed from LT to MT. (2) B2 changed from LT to per

Piece, (3) B3 changed from LT to SQM, and (4) B4 changed from LT to SQM.

Schedule Line Item 0147 ‐

Under schedule 4 Equipment Item number 147 and 148 empty container for the container wall‐ when is the long term and short term rates applicable as in both the options we have daily, weekly and monthly rates.

Short term container wall calculated by the day and long term calculated by the week. The containers will be used to support port operations in Salalah which normally last three or four days. Duqm does not have any tariff rates and we do not do vessel operations but support JSC exercises which normally last three days and up to a month.

Schedule ‐ Removed day rate from long term and week/month rate from short term on Duqm and Salalah .

PWS 6.11

Under Sec 6.11 of the PWS One Site Cancelation or deviation for the requested Truck/ Trailer will be reimburse per schedule 9 line Item 0073 0‐50km. A. there is no line item

0073 under schedule 9. B. For Example, If an inland transportation move is made From Salalah to Thumraith

(approx 100 t0 120kmts) and the move get cancelled due to some unforeseen reason how can rates of 0‐50km apply?

See change in PWS. If we made a service call for a truck/trailer and the customer canceled the services prior the movement no reimbursement will be made. If the driver has begun the requested movement to the destination and services are cancelled, compensation will be in accordance with the applicable line item in the order.

Revised language in PWS 6.11 consistent with answer.

PWS 6.16.1.3

Under Sec 6.16.1.3 of the PWS When requested Contractor shall provide Warehouse Space and the Compensatation shall be at the rates set in Schedule 6 at Salalah. Under Schedule 6 of Salalah, there is no rates for the Warehouse Space.

Schedule 6 is a typo. The schedule should have read as "rates set forth in schedule 5".

Revised language in PWS 6.16.1.3 to correct reference.

Schedule Line Item 0131 ‐

Under schedule 4 Equipment Item number 131,132 and 133 for Vehicle Class 9,11 and 6 the Make Requested is two years old and Newer, where as the PWS under page 30 ‐Sec 6.17 it is mentioned Three years old or newer‐ which one is correct and are there any exceptions if vehicles are not available due to season availability?

This item is a typo and the SORs should have read as "three years old or newer".

Only expectation during season availability is to assure clarification in advance that the vehicles will not be available because customer do expect quality equipment.

Revised description on Schedule to match PWS.

General

Due to the US Dollar currency rate fluctuation, Is it possible to have the contract in Omani Rials as all payments to suppliers and/or subcontractors are in Omani Rials?

Intention is to evaluate, award and pay in USD($) due to quirks of the payment system. Cursory review of 5‐year historical flucuation shows that on 2/20 (2012) 1 OMR = 2.5903 USD, (2013) 2.5927, (2014) 2.598, (2015) 2.597, (2016) 2.599, and

(2017) 2.5978. Based on 2014 ‐ 2017, no changed warranted at this time.

PWS 6.1

Under 6.1, Scope, par 4, the Oman Port will only honor cancellations with a 24 hour notice, request the cancellation period be changed to 36 hours.

Port Services (i.e. Stevedores & equipment) Salalah Port: SDDC will request a Port meeting 24‐36 hrs. prior to the vessel arrival.

During the meeting the port will advise if customs are completed, Berth number, estimated Berth time and overall operations. Prior to the meeting no equipment or stevedoring should be ordered. Salalah Port will inform SDDC and contractor if the vessel has been cleared to berth or any delays to berthing at which time ordering for services will be adjusted without any additional costs.

6.1 Para 4: The Contractor must be able to perform within 48

hours from receipt of notice of the requested services and requirements by the COR/ACOR. Requirements can be cancelled, altered, or rescheduled with 24 hours’ notice prior to delivery of said services without any cancellation fees or added cost to USG. Cancellations will be for specific services only.

SDDC COR/ACOR will update contractor at various times as:

Standby and/or changes within the 24 hrs. prior to mission.

Cancelation are set forth with concerns to Joint exercise or other non‐port related operations in Duqm and Salalah (i.e.

ordering a generator and it is cancelled the 24 hrs. prior the

USG should not be charged)

General

Is there be any price escalation mechanism in place for the services bearing in mind the long validity of the contract and potential increases beyond our control (e.g. inflation, change in fuel prices, VAT implementation)

The contract will contain the Revision of Prices clause, DFARS

252.247‐7002, which allows for negotiation of prices at any time later than 90 days after contract award or the date of any other negotiation of prices.

OMAN S&RTS ‐ HTC711‐17‐R‐R005 Q&As

PWS 5.4.3

Rates shall include mobilization/demobilization costs. Certain equipment might not be available in

Duqm and Salalah but would need to be mobilized from

Muscat. This considerably increases the

'per hour' and 'per day' charges. We request to quote 'hourly' and 'daily' charges excl. of mobilization

Since mobilization is generally a fixed fee and can easily be spread into a per hour or per day charges, we usually don't allow for separate charging since this requirement applies to all offerors. Intention is to capture all costs related to a specific service in a single line item. We wouldn't expect that every offeror can offer the same services at the same prices, so if one offeror has equipment onsite at a given port and another does not, we'd certainly expect those prices to reflect that circumstance but cannot prevent each offeror's competitive advantages. Price is evaluated in a heirarchy of total price > schedule price > individual rates, so a "considerably" higher price on a select set of line items, especially if that line item includes remarks stating that mobilization is substantial due to distance, does not prevent the total price from being capable of being found fair and reasonable and, again, applies to the evaluation of all offerors. Overall, how to price mob/demob is a business decision for each offeror to make.

PWS 6.17

Toyota Highlander' is not available in Oman. Can 'Toyota

Prado' be used instead under Vehicle Class 8?

All vehicles listed in the PWS are examples only. Most importantly when we order a class 8 type vehicle we are ordering a “VEHICLE CLASS 8, FULL SIZE SUV: ENGINE SIZE 3.5L

V6 ENGINE OR HIGHER”.

Schedule Sch. 4

Can SUV rental be quoted excluding of fuel as the amount depends on the mileage used? We can provide fuel cards along with each SUV as per line item 0068.

SUVs should have no kilometers thresholds. SUVs should be delivered with a full tank and returned as such. In case of additional fuel are required we will request fuel cards.

Schedule ‐

Duqm Line Item 18

Any specification requirements for the wrecker? Wrecker should be able to tow un‐operational wheeled cargo

25T.

Schedule ‐

Duqm Sch. 7

Do the same notes on lumber apply as mentioned in Schedule

7 SALALAH?

No, two separate location with two separate requirements. Notes added to Duqm Schedule.

Schedule ‐

Duqm Sch. 8

Anything to be added under A, C, D? Nothing to be proposed. A & C can be ignored as discounts for using personnel for operations that aren't paid by the contractor, however these have never been used. D is for out‐of‐ pocket reimbursements and therefore no estimate is required.

A & C removed from Schedules.

PWS 6.16.1.3

Please provide regulation for warehouse (to Schenker Inc.) DOD Reg 4146.91‐R‐1 AR 190‐11, AR 190‐13, AR 190‐50

Schedule ‐

Duqm Line Item 33

Barge to be mobilized/demobilized. We request to quote mobilization/demobilization seperately, at least for daily rent

Barge mob/demob prices are included in the total unit rate.

Reference question 12.

Schedule ‐

Duqm Line Item 67

1) Please specify transportation (delivery location) and storage

(time period) needs in order to quote for Diesel supply.

2) Please reconfirm quantity of 2,500 or 25,000 litres

Delivery locations could be anywhere within Salalah, Duqm, and

Muscat and the quantity as specified in SOR. No additional storage will be required besides Transportation.

Schedule ‐

Duqm Line Item 72

Recovery of sand: Please specify whether dump truck loading by excavator shall be included in the rate or purely the provision of the dump truck

Provision includes equipment to load the 5 ton dump truck with the sand.

Schedule ‐

Qaboos Line Item 26

Please specify transportation (delivery location) and storage

(time period) needs in order to quote for Diesel supply.

Delivery locations could be anywhere within Salalah, Duqm, and

Muscat and the quantity as specified in SOR. No additional storage will be required besides Transportation.

Schedule ‐

Salalah Sch. 4

Please confirm that line item 0138, 0140, 0141 will only be used within Salalah port.

Line item 0138, 0140, and 0141 will only be used within the port of Salalah.

Schedule ‐

Salalah Line Item 167

Please confirm that this line item is for dumpster emptying This is for an empty dumpster with daily trash removal. Added to description on both Duqm and Salalah indicating daily trash removal to be included.

Schedule ‐

Salalah Line Item 179

Please confirm our understanding that this line item stands for import / export customs clearance services

In‐land border crossing documentation clearance.

Schedule ‐

Salalah Line Item 184

1) Please specify transportation (delivery location) and storage

(time period) needs in order to quote for Diesel supply.

2) Please reconfirm quantity of only 500 litres

Delivery locations could be anywhere within Salalah, Duqm, and

Muscat and the quantity as specified in SOR. No additional storage will be required besides Transportation.

Schedule ‐

Salalah Line Item 106

Aircraft Unboxed ‐ could we get more information on dims , wt etc

There is no standard dimension and weight. This item can be anything from Helicopter, small plane or any part of an aircraft that cannot be in a box.

Schedule ‐

Salalah Line Item 147

Short Term ‐ Kindly specify months Short term container wall calculated by the day. The containers will be used to support port operations in Salalah which normally last three or four days. Duqm does not have any tariff rates and we do not do vessel operations but support JSC exercises which normally last three days and up to a month.

Schedule ‐ Removed day rate from long term and week/month rate from short term on Duqm and Salalah .

Schedule ‐

Salalah Line Item 148

Long Term ‐ Kindly specify months Long term calculated by the week. The containers will be used to support port operations in Salalah which normally last three or four days. Duqm does not have any tariff rates and we do not do vessel operations but support JSC exercises which normally last three days and up to a month.

Schedule ‐ Removed day rate from long term and week/month rate from short term on Duqm and Salalah .

General

Commodities to be handled Commodities to be handled are identified on the Schedule of

Rates.

General

Tons per month/year Estimated quantities identified on the Schedule of Rates are the approximation of tons per year.

32 General Number of vessels per month/year Variable, so no accurate estimate can be provided.

General

Number of containers per month/year Annual requirement identified on Schedule. Monthly is unknown as it varies with nature of vessel operations.

General SF1449

Do we have to submit maximum amount calculations for all

Years on Sf 1449 in addition to the numbers submitted in the Pricing Schedule?

Prices are to be submitted only through the Schedule of Rates.

There is no need to input any estimates on the SF1449 and any input would be ignored.

PWS 3.6.1

Can you confirm that charges for Inspection duties are to be included in the Commodity rates? Or under which Pricing

Schedules they should be recharged?

Contractor would inspect cargo any time they receive it, therefore it would apply to any of the commodity schedules

(Schedule 1 primarily). Confirm they should be included in the commodity rates.

PWS 3.7.7 ‐ 3.7.7.3

Under which Pricing Schedule does storage, coordination and deployment of secondary containment measures get re‐ charged?

If requested by USG compenstion will be made as out of pocket on actual cost reimbursement.

Added language to PWS 3.7.7.

PWS 3.7.7 ‐ 3.7.7.3

Is this capability required at all Omani ports and Airports covered under the Solicitation at all times?

Yes.

PWS 6.11

Please confirm that charges for Disposition and Receipt for load/unload of the inland conveyance are in addition to the transport rates in Schedule 9 for Inland Transportation.

Confirm that receipt and disposition are separate charges from inland transportation as they each represent a different cargo movement.

PWS 6.11

On site cancellation or deviation of Inland Transportation is stated as being reimbursed only for 0 ‐ 50 KM tariff band.

Please confirm that if distances for Mob/Demob/Deviation of

Inland Transportation are in excess of 0‐50 km then Contractor can be reimbursed accordingly.

See answer to question 10.

PWS 6.16.1

Please clarify as to USG not paying for shifting of Commercial

Cargo/Obstacles in Port for the creation of a Staging area. The

Omani port in question are primarily Merchant during day to day activity, therefore there could be a lot of commercial cargo to relocate in order to create a free space on behalf of the USG. Location and volume of Merchant Cargo in the port is not under the control of Contractor so we would appreciate some consideration for recharge of the necessary MHE and

Labor to the USG if costs incurred.

If we dictate to the port that we want a certain location on the port and if there are obstacles (i.e. cargo, vehicles, containers and so forth) then the USG will pay to have it removed.

Compensation will be as per Schedule 2‐ Extra Labor and

Schedule 4‐ Equipment. Compensation for staging area will be as per Schedule 6.

If the USG asks the port of Salalah that we need a space on the port to store cargo and they dictate the location. No cost to

USG.

PWS 6.16.1.3

Warehouse space is stated as being rechargeable under

Schedule 6, but there appears to be no corresponding CLIN in

Schedule 6 of the Pricing Schedule. (Salalah or Duqm)

Schedule 6 is a typo. The schedule should have read as "rates set forth in schedule 5".

Revised language in PWS 6.16.1.3 to correct reference.

PWS 6.16.1.5

The specification for the Communication room is quire specific/demanding. Can you please confirm that the area for this room is included in the overall estimated 96 Square

Meters estimated Office Space requirement per month (on the Schedule)? And that such a room is only required at

Salalah?

Yes, only in Salalah which we have an office right outside the port. In addition, the specific equipment and rooms are currently maintained by SDDC S6.

PWS 6.16.1.8

Given the variation in distances from source to the Ports and inland locations required for deployment of the Light Sets, would it be possible to specify a separate Mob/Demob rate to the actual Hir rate of the units?

Mob/Demob rates are included in price and the light sets should be sourced by the nearst location.

PWS 6.16.2.8

This item (radios) is available in Omani Ports but the Licensing fee for Radios is on an annual per‐Port basis and is a disproportionately high amount that will distort pricing figures. Would it be possible to recharge the licensing fee as

Cost (OOP) and rental of Radio units as per the Pricing

Schedule 6?

Licensing fee if applicable would be paid as OOP when services are requested. Proposed unit price should include only rental of actual radio unit.

PWS 6.16.2.10

Label and Seals services are stated as being rechargeable under Schedule 8, but there appears to be no corresponding

CLIN in Schedule 8 of the Pricing Schedule.

This service is not required. Removed paragraph from PWS.

PWS 6.19.1

Please confirm that Customs Clearance will only be required at

Salalah? Or please confirm under which Price Schedule, CLIN it should be recharged at other Omani ports?

Customs Clearance is currently in Salalah. Duqm charges 5 OMR and Qaboos we do not clear cargo through that port. Duqm custom clearence is located at the dry dock.

Revised PWS 6.19.1 consistent with answer.

PWS 6.28.4

Please confirm if it is thirty or twenty wash stations required as surge capability as both numbers appear in the text.

Item is a typo "surge to thirty (20) wash" , wording will be corrected but the actual number is 20 or as needed.

Corrected verviage to match number in PWS 6.28.4.

General

As there is no separate pricing sheets for Thumrait or Duqm

Airfield, please clarify how to Price and recharge for PWS services and Contractor supplied items as and when they are required at those locations.

Within the SOR and PWS the line items are identified as per location. SOR covers all locations in/and around Salalah and

Duqm, Oman. To include but not exclude airports and JSC exercise locations.

General

Can a "remarks" column be added to the pricing sheets for

Duqm and Qaboos?

Added to schedule. See revised Atch 2. Added remarks columns to Schedules.

Schedule Schedule 1A

Can the items (aircraft loading, terminal handling and TOTO)

Unit requirement be changed from per unit to per freight ton basis to be compliant with Omani Port tariffs?

No

Schedule Schedule 1B

Can the items (aircraft discharge, terminal handling and TOTO)

Unit requirement be changed from per unit to per freight ton basis to be compliant with Omani Port tariffs?

No

Schedule Schedule 1C

Can the items (aircraft receipt to Port Stack) Unit requirement be changed from per unit to per freight ton basis to be compliant with Omani Port tariffs?

No

Schedule Schedule 1D

Can the items (aircraft delivery out of port) Unit requirement be changed from per unit to per freight ton basis to be compliant with Omani Port tariffs?

No

Schedule Schedule 1F

Can the items (aircraft transfer within Port) Unit requirement be changed from per unit to per freight ton basis to be compliant with Omani Port tariffs?

No

Schedule Schedule 1E

Reference to Stuffing/Unstuffing of Ammunition, Explosives and HAZMAT at Salalah, this action is not allowed under current Port rules. Please clarify pricing requirement or if this action is to be performed outside Salalah port premises?

This action will be performed outside the port

Schedule Schedule 5

Can Storage‐Dunnage and Lashing gear be altered to be recharged as SQM instead of LT?

Storage for dunnage and lashing gear should be recharged as

SQM and not LT.

Revised unit of measure on Schedule.

Schedule Schedule 8

Please confirm that charges for Police Escorts and other

Omani Government charges necessary for Convoy movements can be recharged as OOP.

Convoy movements will be processed through the US Embassy in Muscat. They will coordinate all movements with no additional charges.

Schedule Schedule 9

Please give detailed specifications and capacities of "Air Ride

Trailers" listed as a requirement for pricing.

Flatbed: Max. Freight Weight, 48,000lbs, Max. Freight

DimensionsLength‐ 40ft., Width‐ 8ft. 6in. And Height‐ 8ft. 6in

Schedule Schedule 9

Please give detailed specifications and capacities of "Prime

Movers Regular" listed as a requirement for pricing.

Flatbed: 48,000lbs capability, Length‐ 40ft., Width‐ 8ft. 6in. And

Height‐ 8ft. 6in

Lowboy: 48,000lbs capability, Length‐ 40ft. Length‐ 11ft. (top deck)

Width‐ 8ft. 6in. and Height‐ 10ft. (bottom deck)

55' LOWBOY MAX 75 tons capability, Length‐ 29 to 65ft., Width‐

8ft. 6in. and Height‐11ft. 6in

Prime mover should have the capability to haul the above at fully loaded

Schedule Schedule 9

Please give detailed specifications and capacities of "Heavy

Duty Prime Movers" listed as a requirement for pricing.

55' LOWBOY MAX 75 tons capability, Length‐ 29 to 65ft., Width‐

8ft. 6in. and Height‐11ft. 6in

Prime mover should have the capability to haul the above at fully loaded

Schedule Schedule 10

Please confirm that Receipt, Disposition and Transfer charges are applicable in addition ot the rates required for physical

Wash/Rinse of cargo under Schedule 10.

Schedule 10 rates are for wash rinse services only

Schedule ‐

Salalah

Line Items 143 ‐

Does this equipment need to be these specific brands or are cranes with similar capability acceptable?

Non‐brand specific as long as the equipment meets lifting capacity.

63 General Removed Appendix D as not required at this time.