USC-8_Pre-Proposal_(Att_1).pdf

Together, we deliver.

Universal Service Contract-8 Pre-Proposal Conference

4 June 2015

TCAQ-I UNCLASSIFIED

UNCLASSIFIED

Current as of 04 JUN 15

• Opening Remarks

• Industry’s Top Concerns

• Introductions

• Purpose

• Request for Proposal (RFP)

• Proposals

• Proposal Evaluations

• Milestones

• Contractor Questions

• Information Assurance & Cyber Security Language

Agenda

UNCLASSIFIEDTCAQ-I

• J.R. Oliver Contracting Officer

(618) 220-7108 j.r.oliver.civ@mail.mil

– Opening Remarks

– Administrative Remarks

Opening Remarks

• Government

– USTRANSCOM

– SDDC

• Industry Representatives

Introductions

UNCLASSIFIEDTCAQ-I

• Overview of the RFP

• Proposal Submission

• Question and Answer Process

Purpose

UNCLASSIFIEDTCAQ-I

• The Request for Proposal consists of:

– RFP, FAR, DFARS, CENTCOM & Local Clauses

– Exhibit 1, Addenda to FAR Provisions

– Exhibit 2, Additional Clauses

– Exhibit 3, Performance Work Statement

– Exigency Annex

– Attachments to the Performance Work Statement

• Attachment 1 – Electronic / EDI Reporting

• Attachment 2 – Operational Reports

• Attachment 3 – Rate Rules

• Attachment 4 – City Groupings

• Attachment 5 – Route Information

Request for Proposal

UNCLASSIFIEDTCAQ-I

• The Request for Proposal consists of (cont.):

– Attachments to the Performance Work Statement

• Attachment 6 – Invoicing and Payment

• Attachment 7 – Economic Price Adjustments

• Attachment 8 – Shipments of DLA Prime Vendor Cargo

– Exhibit 4, Ordering Procedure / Contractor Selection

– Exhibit 5, Wage Determinations Under the Service

Contract

– DD Form 254, DOD Contract Security Classification

Specification

Request for Proposal

UNCLASSIFIEDTCAQ-I

• Proposals shall consist of:

– Written Proposals

• Volume I, Executed RFP Documents

• Volume II, Technical Proposal

• Volume III, Past Performance Information

• Volume IV, Small Business Proposal

• Volume V, Pricing Proposal

Proposals

UNCLASSIFIEDTCAQ-I

• Proposals shall consist of (continued):

– Complete and return all amendments

• Amendments will be posted to the Federal Business Opportunities website at https://www.fbo.gov/index?s=opportunity&mode=form&id=993 ba766eef12d17ec0ca57fbcf82703&tab=core&_cview=1

– Electronic Offers

• https://eta.sddc.army.mil/

• Carrier Analysis & Rate Evaluation System, Service Module

(CARE II SM)

– All rates (pricing) submitted using this system

Proposals

UNCLASSIFIEDTCAQ-I

• Written Proposals:

– Volume I, Executed RFP Documents (Original & 1

Copy)

• Complete all necessary fill-ins

• SF Form 1449 (e.g., Blocks 12, 17a, 30a-c)

• Clauses

– FAR 52.203-2, Certificate of Independent Price Determination

– FAR 52.209-7, Information Regarding Responsibility Matters

– FAR 52.212-3, Offeror Representations and Certifications

» Must be registered in System for Award Management (SAM)

– FAR 52.222-56, Certification Regarding Trafficking in Persons

Compliance Plan

Proposals

UNCLASSIFIEDTCAQ-I

• Written Proposals (cont.):

– Volume I, Executed RFP Documents (Original & 1

Copy)

• Clauses

– DFARS 252.209-7999, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law

– DFARS 252.225-7050, Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism

Proposals

UNCLASSIFIEDTCAQ-I

• Written Proposals (continued):

– Volume II, Technical Proposal (Original & 5 copies)

• Vessel Profile

– U.S. Domestic Shipyard Information

• Electronic Data Interchange (EDI)

• Information Assurance & Cyber Security

– Volume III, Past Performance Information (Original & 2 copies)

• On-time delivery

• Quality of EDI data

• Consistency and reliability of service

• Loss of and/or damage to shipments

• Past Performance Questionnaires (Limit 2)

Proposals

UNCLASSIFIEDTCAQ-I

• Written Proposals (continued):

– Volume IV, Small Business Proposal (Original & 1

Copy)

• Small Business Subcontracting Plan (Applies to Large

Businesses Only)

• Small Business Utilization Plan (Applies to Small

Businesses Only)

– Volume V, Pricing Proposal (Original)

• Submit proposed prices using the CARE II SM system

• Access to commercial tariffs

Proposals

UNCLASSIFIEDTCAQ-I

• Evaluation Process

– Best value source selection procedures where no trade offs will be utilized in accordance with FAR 15.101-2 and DOD Source Selection Procedures.

– The Government will award multiple contracts resulting from this solicitation to the responsible offerors whose offers conforming to the solicitation will be the most advantageous to the Government, price and other factors considered.

– Note: Fair opportunity for task order (booking) awards is provided through a “best value” booking process IAW Exhibit 4, Ordering Procedure/Contractor Selection.

• U.S. Flag and Voluntary Intermodal Sealift Agreement (VISA) Preference Application

• U.S. Domestic Shipyard Preference (applies to Jones Act Trade only)

Proposal Evaluation

UNCLASSIFIEDTCAQ-I

• Evaluation Process (cont.)

– Evaluation Factors:

• Executed RFP Documents

• Technical (Acceptable / Unacceptable)

– Vessel Profile

– Electronic Data Interchange (EDI) Capability

– Information Assurance & Cyber Security

• Past Performance (Acceptable / Unacceptable)

• Small Business (Acceptable / Unacceptable)

– Small Business Subcontracting Plan (Applies to Large Businesses Only)

– Small Business Utilization Plan (Applies to Small Businesses Only)

• Price (Fair and Reasonable)

Proposal Evaluation

UNCLASSIFIEDTCAQ-I

• Evaluation Process (cont.)

– Options

• Option year pricing is not submitted in response to the RFP and will not be evaluated for the base year awards.

• Option year rates will be competed and evaluated prior to exercising each carrier’s option period.

– Period of Performance

• Base Year (12 months) with two one-year option year periods

Proposal Evaluation

UNCLASSIFIEDTCAQ-I

• Proposal Due Date: 13 Jul 2015

• Award Contract: Approximately 28 Oct 2015

• Contact Start Date: 01 Dec 2015

• Any amendments and/or information will be posted to the Federal Business Opportunities (FBO) website at https://https://www.fbo.gov/index?s=opportunity&mode=f orm&id=993ba766eef12d17ec0ca57fbcf82703&tab=core &_cview=1

Milestones

UNCLASSIFIEDTCAQ-I

• CARE II SM / Rates

– Are the Linehaul rates for Afghanistan now required for a 1 year period as opposed to the standard 6 month period?

– Decreased number of requirements in CARE II SM

• Technical Proposal

– In addition to items noted, what else are you looking for in the technical proposal?

– Reference to Routes is removed.

• Liability for Lost or Damaged Cargo and Increased Liability

– What liability limit applies?

– Will the shipper identify the type of cargo when they elect to utilize the

Increased Liability Coverage, and how will the accessorial process work?

• Past Performance

– Please advise if USTRANSCOM or SDDC can be used as one of the two contractors for the past performance questionnaires?

RFP Questions

UNCLASSIFIEDTCAQ-I

• BAF Annual Baseline Numbers:

RFP Questions

UNCLASSIFIEDTCAQ-I

UNCLASSIFIED

Current as of 04 JUN 15

Norfolk Three Month Average (MAR – MAY) $456.25

LA Three Month Average (MAR – MAY) $419.10

UNCLASSIFIEDTCAQ-I

UNCLASSIFIED

Questions?

UNCLASSIFIEDTCAQ-I

UNCLASSIFIED

Current as of 04 JUN 15

BAF Backup Fuel Prices 70/30 Split Total Monthly Rate

MAR $358.00 $250.60 $456.55

Norfolk $686.50 $205.95

MAR $305.50 $213.85 $403.45

LA $632.00 $189.60

Norfolk 3 month Avg $456.25

APR $348.00 $243.60 $439.20

Norfolk $652.00 $195.60

LA 3 month Avg $419.10

APR $317.00 $221.90 $398.90

LA $590.00 $177.00

MAY $386.00 $270.20 $473.00

Norfolk $676.00 $202.80

MAY $318.50 $222.95 $417.80

LA $649.50 $194.85