Atch_06_Addendum_to_52.212-1.pdf

HTC711-15-R-R020 Alaska Ports Stevedoring & Releated Terminal Services Solicitation

Attachment 06 ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (FEB 2012)

Paragraph (b) entitled “Submission of Offers” is deleted in its entirety and replaced with paragraph “(b) Proposal Preparation Instructions” below:

(b) PROPOSAL PREPARATION INSTRUCTIONS General Information

To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award.

The contracting officer has determined there is a high probability of adequate price competition in this acquisition.

Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness of the price.

1. Offerors are required to submit an electronic version of the proposal via email with the RFP number and Offeror’s business name in the subject line, by the due date specified. All documents provided by email shall be Adobe PDF files except the pricing proposal which shall be in Microsoft Excel format with an .xlsx file extension.

2. Proposals shall be submitted via email using Times New Roman, 12 point font except for figures, tables, and diagrams where smaller is acceptable as long as it is readable The maximum page limit for each part includes all text pages, tables, graphs, and other types of illustrative material. Table of contents do not count against the page limits for the respective parts. Excess pages exceeding the maximum limits will not be read or considered in the evaluation.

3. Proposals include the following:

A. Contract Documentation

B. Part I – Technical Proposal

C. Part II – Price Proposal

4. Instructions for submitting Contract Documentation, Parts I and II are as follows:

A. Contract Documentation

(1) This part shall consist of a cover page which contains the name, title, telephone number, and email address of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

(2) Complete blocks 12 (must be completed even if no discount is offered), 17a , 30a, b and c of the SF 1449, Solicitation. In addition include signed amendments to the RFP, if applicable. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP, with attachments.

Signature by the offeror on the SF 1449 constitutes an offer, which the Government may accept.

Block 17b – if remittance address is different, such address must be registered in the System for Award Management (SAM) database.

(3) Provide company/division’s street address, county and facility code; CAGE code; and DUNS code.

(4) Acknowledgement of Solicitation Amendments (if any).

(5) Representations and Certifications should be submitted online using SAM at https://www.sam.gov

OR may be submitted with contract documentation.

(6) Appropriate documentary evidence (i.e. Licensure, written authorization from the Port Authority, or other documentation that the offeror or its intended subcontractor(s) is authorized to perform the required services at the location(s) to include:

a. Proof of current certification of at least two (2) proposed personnel trained and tested in handling

Hazardous Materials per the requirements of the Code of Federal Regulation (CFR) Title 49, Section 172.702.

b. Proof of at least two (2) proposed personnel who have completed current basic rigging school that meets or exceeds Occupational Safety and Health Administration (OSHA) qualification standards as specified in Appendix A of the PWS.

(7) Corporate Experience Information

Offerors shall include with their proposal a list of relevant contractual experience performing Stevedoring and Related Terminal Services in a similar or greater scope, magnitude and complexity as that required by this solicitation, completed during the past three (3) years. The list shall be limited to three (3) efforts or contracts and shall include:

a. Name of the contracting activity;

b. Total contract value; and

c. Description of work performed, for example, experience performing Managerial, Planning, Safety and Security functions and Loading, Discharging, Receipt and Disposition of International Maritime Dangerous Goods (IMDG) cargo.

B. Part I – Technical Proposal. Technical Proposals shall be clear, concise, and include sufficient detail for effective evaluation against factors defined in 52.212-2 of this solicitation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the requirements of the PWS. Statements that the offeror understands, can, or will comply with the PWS; statements paraphrasing the PWS or parts thereof; and phrases such as “standard procedures will be employed’ or “well know techniques will be used,” etc., will be considered unacceptable. Offerors shall assume the Government has no prior knowledge of their experience, and will base its evaluation on the information presented in the proposal. The technical proposal shall address the following subfactors:

(1) Technical Subfactor 1 – Technical Approach. Offeror shall describe its approach for achieving the objectives of PWS Paragraphs 3.0, Safety, 5.0, Contractor General Requirements and 6.0, Contract Specific Requirements: Responses to this subfactor shall be limited to no more than 25 pages.

(2) Technical Subfactor 2 –Small Business (SB) Subcontracting Plan (Applies to Large Businesses

Only). Offerors shall submit a Small Business Subcontracting Plan IAW FAR 19.7, FAR 52.219- 9, DFARS 219.7, and DFARS 252.219-7003 (see Attachment 2, SB Subcontracting Plan Template). The following recommended subcontracting goals are based on minimum statutory goals and DoD subcontracting goals identified at DOD subcontracting goals identified at http://www.sba.gov/sites/default/files/files/FY2014%20Final%20Agency%20Goals%20Spreadshe et.pdf to provide assistance in development of SB Subcontracting Plan target goals.

https://www.sam.gov/ http://www.sba.gov/sites/default/files/files/FY2014%20Final%20Agency%20Goals%20Spreadsheet.pdf http://www.sba.gov/sites/default/files/files/FY2014%20Final%20Agency%20Goals%20Spreadsheet.pdf

Small Business (SB) 37% of total domestic subcontracting dollars Small Disadvantaged Business (SDB) 5% of total domestic subcontracting dollars Veteran Owned SB (includes SDVOSB) 4% of total domestic subcontracting dollars Service Disabled Veteran Owned SB (SDVOSB) 3% of total domestic subcontracting dollars HUBZone 3% of total domestic subcontracting dollars Woman Owned Small Business (WOSB) 3% of total domestic subcontracting dollars

(3) Technical Subfactor 3 - Small Business Utilization Plan (Applies to Small Businesses Only). The offeror shall submit a Small Business Utilization Plan which identifies the offeror’s approach to utilizing small business concerns (Small Business, Small Disadvantaged Business, Women- Owned Small Business, HUBZone Small Business, Veteran-Owned Small Business, Service- Disabled Veteran Owned Small Business, Historically Black Colleges or Universities and Minority Institutions and other) in the performance of this contract to the maximum extent practicable. In describing its SB Utilization Strategy, the offeror shall:

a) Describe the extent of participation of SB concerns under this contract by providing a description of services to be performed by the offeror and any small business concerns proposed.

b) Provide total proposed domestic contract value (projected for this contract) and goals, expressed as dollars and percentages, of the value of work to be performed (to include supplies) for the offeror and each concern in the format depicted below:

Offeror Name

Total Proposed Domestic Contract Value (including options) “A”

$ A

$ Value to be Performed

% of Total Domestic

Contract Value

Large Business “C” B (B / A)*100

Small Business (SB) Concern and Subcategories:

$ Value to be Performed

% of Total Domestic

Contract Value

Small Business (do not incorporate subcategories) C (C / A)*100

Small Disadvantaged Business (SDB) D (D / A)*100

Women-Owned SB (WOSB) E (E / A)*100

HUBZone SB F (F / A)*100

Veteran-Owned SB (VOSB) G (G / A)*100

Service-Disabled VOSB (SDVOSB) H (H / A)*100

Historically Black Colleges or Universities and Minority Institutions

I (I / A)*100

Other J (J / A)*100

Total ($ Value should equal “A”) 100%

(4) Technical Subfactor 4 – Information Assurance and Cyber Security. The offeror shall identify any specific NIST Special Publication 800-53, Security and Privacy Controls for Federal Information Systems and Organizations, standard identified in Attachment 5a, that they do not intend to implement. Specifically, the offeror shall explain how the required security control identified in the table at Attachment 5a is not applicable, or how an alternative control or protective measure is used to achieve equivalent protections. Responses to this subfactor shall be limited to no more than 25 pages.

C. Part II – Price Proposal

(1) Schedule of Rates. The offeror shall input unit pricing rates for all items highlighted yellow on the port specific tabs on the Locked Schedule of Rates (Atch 02). If offeror intends to offer a service at no charge, $0 shall be inserted in the applicable cell. Additionally, the offeror shall input a percentage escalation rate for each Option Period (OP1, OP2, etc.) in the cells highlighted in yellow on the Totals Tab, which will be applied to the option periods and six month extension. The Excel (.xlsx) spreadsheet will then auto-populate total prices for (i) the base period, (ii) each option period and the six month extension and (iii) base period plus four one-year option periods and the six month extension of services. The unlocked Schedule of Rates (Atch 03) is provided for Offeror to utilize with offeror’s gang structure, productivity, equipment and other spreadsheets for calculation of commodity rates.

(2) All prices submitted shall be entered to the nearest cent.

Paragraph (c) entitled “Period of acceptance of offers” is tailored to read: The Government requires a minimum of 150 calendar days for acceptance of offers submitted in response to this solicitation.”

Paragraph (e) entitled “Multiple Offers” is tailored to read: “The government will not consider multiple offers presenting alternate terms and conditions for satisfying the requirements of this solicitation.”

Paragraph (g) entitled “Contract award (not applicable to Invitation for Bids).” Is tailored to read: “The Government intends to evaluate individual port location offers and award a single contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.”

Paragraph (h) entitled “Multiple awards” is tailored to read: “The Government intends to award one contract as a result of this solicitation. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.”

Formal communications, such as requests for clarification, questions and/or written information concerning this solicitation should be submitted in writing to:

USTRANSCOM/TCAQ-R

ATTN: William Fugate / William Seamon 508 Scott Drive Scott AFB IL 62225-5357 or william.h.fugate4.civ@mail,mil and william.n.seamon.civ@mail.mil

The request should be in the following format:

Reference: Section ___, Page ____, Paragraph ____ Question: ____________________________________.

Written questions will be answered in writing and provided to all offerors via a posting to FedBizOpps. However, due to the time required to research a question and provide an answer, questions received less than 14 calendar days prior to the due date of offers specified in this solicitation may not be answered. Solicitation changes will be made via amendment and posted to FedBiz Ops.

A preproposal teleconference is tentatively scheduled for 18 August 2015 at 11 a.m. Central Standard Time .

Participants must request teleconference information via email to William Seamon william.n.seamon.civ@mail.mil or Will Fugate william.h.fugate4.civ@mail.mil no later than 17 July 2015 by 11:00 a.m. Central Standard Time.

mailto:william.h.fugate4.civ@mail,mil mailto:william.n.seamon.civ@mail.mil mailto:william.h.fugate4.civ@mail.mil