Comment Matrix for USC-7 DRAFT RFP.docx

UNCLASSIFIED

COMMENTS MATRIX FOR USC-7 DRAFT REQUEST FOR PROPOSAL (RFP)

(Please read instructions on back before completing form.)

Coordinator Comment:

Coordinator Justification:

Originator Justification for Resolution:

Coordinator Comment:

Coordinator Comment:

Coordinator Comment:

Coordinator Comment:

INSTRUCTIONS FOR COMPLETING SD FORM 818

COORDINATING ORGANIZATION: Use this form to provide consolidated administrative, substantive and critical comments to the USC-7 Program Management Office. Complete the classification header and footer, columns 1 through 5, and the first two entries in column 6. REVIEW THE COMMENTS, RESOLVE ANY CONFLICTING VIEWS, AND CONFIRM THAT THE COMPLETED MATRIX ACCURATELY REPRESENTS YOUR ORGANIZATION’S POSITION.

ORIGINATING ORGANIZATION: Use this form to consolidate comments from all coordinators and to record adjudication of the comments. When consolidating comments, place them in the order of the pages/paragraphs they apply to (e.g., all comments from all coordinators that apply to page 1, paragraph 1.a., should be grouped together as the initial entries; all comments that apply to page 1, paragraph 1.b., should be grouped together next, and so on). General comments that do not refer to specific text or that apply to the document as a whole are listed first. Complete the third entry in column 7 and column 8.

COLUMN 1 – Enter the number of the comment. Enter comments in the order of the pages/paragraphs they apply to.

COLUMN 2 – Enter the appropriate information.

COLUMN 3 – Enter the appropriate information.

COLUMN 4 – Enter the appropriate information.

COLUMN 5 – Enter the comment type. Place only one comment per row.

(A) ADMINISTRATIVE: Administrative comments are made when a section in the performance work statement has improper dates of references, organizational symbols, and/or grammatical errors.

(C) CRITICAL: When a Organization has one or more critical comments, that Organization’s coordination shall reflect a nonconcur. THE JUSTIFICATION FOR CRITICAL COMMENTS MUST IDENTIFY:

– Violations of the law or contradictions of Executive Branch policy or of DoD policy. The Organization, DoD, or his or her representative shall identify legal objections as critical comments.

– Unnecessary risks to safety, life, limb, or DoD materiel; waste or abuse of DoD appropriations; or imposition of an unreasonable burden on an Organization’s resources.

(S) SUBSTANTIVE: Substantive comments are made when a section in the performance work statement appears to be or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections, or when an Organization disagrees with the proposed responsibilities, requirements, and/or procedures. A substantive comment is usually not sufficient justification for an Organization to nonconcur. Several substantive comments when taken together may be grounds for a nonconcurrence.

COLUMN 6 – COORDINATING ORGANIZATION: Enter the comment in the area provided. Enter your justification for the comment and your requested or recommended changes in the area provided. YOU MUST PROVIDE CONVINCING SUPPORT FOR CRITICAL COMMENTS IN THE JUSTIFICATION.

– ORIGINATING ORGANIZATION: Enter your justification for disposition of the comment in the area provided. Include any related communications with the coordinating Organization. You must provide convincing support for rejecting critical comments.

COLUMN 7 – Enter whether you accepted (A), rejected (R), or partially accepted (P) the comment. Your justification for disposition of the comment in column 6 must be consistent with this entry.