CSS HT941027Q0004 (Everett Linen and Laundry).pdf

NOTICE TO CONTRACTOR

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) Part 12.2, Solicitation, Evaluation, and Award. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation will not be issued. The solicitation number for this RFQ is HT941027Q0004. This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective 13 March 2026 and Defense Federal Acquisition Regulation Supplement (DFARS) RFO Class Deviations. The North American Industry Classification System (NAICS) Code for this acquisition is 812331: Linen Supply. The size standard is $40.0 (Millions of Dollars). The Product and Service Code (PSC) for this requirement is S209:

Housekeeping - Laundry/Drycleaning services. This is an unrestricted procurement, inviting full and open competition. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions.

This requirement is for Non-personal services.

Defense Health Agency Contracting Activity (DHACA) Healthcare Contracting Division-West (HCD-W) requests responses from qualified sources capable of providing the following:

The Government is seeking to acquire medical-grade linen rental and laundry services to support the healthcare mission of the Naval Hospital Bremerton Branch Health Clinic Everett (NHB BHCE). Maintaining sterile, sanitized, and professionally finished linens and medical apparel is critical for patient care, clinical safety, and infection control.

Refer to Exhibits A-F for detailed ELIN requirements.

Items required:

CLIN 0001: Linen and Laundry – Base Period Location: NHB BHCE Period of Performance (PoP): 12/15/2026 – 12/14/2027 Quantity: 12 (See ELINs in Exhibit A) Unit of Issue: Month

CLIN 1001: Linen and Laundry - Option 1 Location: NHB BHCE PoP: 12/15/2027 – 12/14/2028 Quantity: 12 (See ELINs in Exhibit B) Unit of Issue: Month

CLIN 2001: Linen and Laundry - Option 2

POP: 12/15/2028 – 12/14/2029

Quantity: 12 (See ELINs in Exhibit C) Unit of Issue: Month

CLIN 3001: Linen and Laundry – Option 3 Location: NHB BHCE

POP: 12/15/2029 – 12/14/2030

Quantity: 12 (See ELINs in Exhibit D)

CLIN 4001: Linen and Laundry – Option 4

POP: 12/15/2030 – 12/14/2031

Quantity: 12 (See ELINs in Exhibit E)

CLIN 5001: Linen and Laundry – 6 Month Option

PoP: 12/15/2031 – 6/14/2032 Quantity: 12 (See ELINs in Exhibit F)

The Government intends to award a firm-fixed-price (FFP) contract resulting from this RFQ to the responsible Quoter, whose quote conforms to the solicitation and is the most advantageous to the Government, price and other factors considered as defined in the EVALUATION FACTORS FOR AWARD section below. The Government will review the quotes received to determine if they are compliant with the RFQ requirements. A compliant quote is one that meets all of the terms, conditions, and specifications in the RFQ. The Quoter must provide all documents listed and comply with all RFQ instructions in order for their quote to be considered “compliant” with this RFQ. Only compliant quotes will be evaluated for award.

All questions regarding the RFQ, of a contractual or technical nature, must be submitted electronically by email no later than 11:00 AM Pacific on – 11 November 2026 to the following POCs:

Contract Specialist: Angel Santiago, angelinemae.m.santiago.civ@health.mil Contracting Officer: Jasmin Rooker, jasmin.m.rooker.civ@health.mil

Questions submitted after the specified date and time may not receive a response.

Questions, along with the Government’s responses, will be posted as an amendment to the RFQ. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective Quoters.

mailto:angelinemae.m.santiago.civ@health.mil

Electronic Submission of Quotes:

Quotations shall be submitted electronically via email to:

Contract Specialist: Angel Santiago, angelinemae.m.santiago.civ@health.mil Contracting Officer: Jasmin Rooker, jasmin.m.rooker.civ@health.mil

LATE SUBMISSIONS MAY NOT BE CONSIDERED.

It is a Quoter’s responsibility, when transmitting its quote electronically, to ensure timely delivery by transmitting the quote sufficiently in advance of the time set for receipt of quotes to allow for timely receipt by the Government no later than the date and time stated in this RFQ. Quoters shall allow adequate time to upload files, which may be slower for non-DoD users, and to avoid other technical difficulties that may be encountered. A Quoter risks the late receipt and rejection of a quote where it delays transmitting its quote until the last few minutes before the time set for receipt of quotes.

Quotes that are received after the date and time stated in this RFQ will not be considered except at the discretion of the Contracting Officer; the Contracting Officer reserves full discretion to accept any late quotes at any time prior to award if it serves the best interest of the Government.

Quoters are responsible for submitting their quote in the format specified, consistent with requirements stated elsewhere in this RFQ. Quoters are asked to submit only the information required. Files that cannot be opened or are otherwise missing the required content are the responsibility of the Quoters. Submissions that do not adhere to format and content requirements may be considered non-compliant. The Government reserves the right to eliminate any such quotes from consideration for award.

Quotations must be received no later than 11:00 AM Pacific on 18 November 2026.

DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS)

(a) DBIDS is the current system for access control verification and management for the Department of Defense (DoD).

(b) DBIDS guidance for Vendors/Contractors to obtain a pass is accessible through the following website: https://www.cnic.navy.mil/Operations-and-Management/ Base-Support/DBIDS/

(c) For more information or to enroll in the DBIDS Program, call: 1 (202) 433-4784.

For the Naval Hospital Bremerton Pass and ID, call 1 (360)-476-4882.

(d) Pre-enrolling will help expedite your processing time. To pre-enroll for a DBIDS card, visit the following website: https://dbids-global-enroll.dmdc.mil/ preenrollui/ mailto:angelinemae.m.santiago.civ@health.mil https://www.cnic.navy.mil/Operations-and-Management/Base-Support/DBIDS/ https://www.cnic.navy.mil/Operations-and-Management/Base-Support/DBIDS/ https://dbids-global-enroll.dmdc.mil/preenrollui/

(e) Vendors, contractors, suppliers, and other service providers shall present their pass upon entry at the entry control point (ECP).

TRANSITION

The Contractor shall coordinate all phase-in activities with the incumbent contractor immediately upon contract award to ensure a seamless transition of services with no interruption to the Government’s business operations. During the last 30 days of contract performance, the Contractor shall also perform a transition with any successor contractor to facilitate an orderly phase-out and turnover of all contract requirements and performance to ensure a seamless transition of services with no interruption to the Government’s business operations.

APPLICABLE PROVISIONS AND CLAUSES

It is the responsibility of the contractor to be familiar with the applicable clauses, provisions, and authorized deviations. The clauses can be accessed in full text at:

https://www.acquisition.gov/far-overhaul https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html

This acquisition incorporates by reference the following RFO and DFARS RFO Class Deviation provisions:

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017)

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022)

52.204-7 System for Award Management (Deviation 2026-O0038) (FEB 2026) 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran—Representation and Certifications (JUN

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Deviation 2026-O0038) (FEB 2026)

252.203-7005 Representation Relating to Compensation of Former DoD Officials (SEP 2022)

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (OCT 2016)

252.204-7024 Notice on the Use of the Supplier Performance Risk System (MAR 2023) 252.223-7008 Prohibition of Hexavalent Chromium (JAN 2023) 252.225-7002 Qualifying Country Sources as Subcontractors (MAR 2022) 252.225-7055 Representation Regarding Business Operations with the Maduro Regime

(MAY 2022)

252.225-7059 Prohibition on Certain Procurements from Xinjiang Uyghur Autonomous

Region-Representation (JUN 2023) 252.237-7012 Instruction to Offerors (Count-of-Articles) (DEC 1991) https://www.acquisition.gov/far-overhaul https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html

This acquisition incorporates the following RFO and DFARS RFO Class Deviation provisions in full text:

52.217-5 EVALUATION OF OPTIONS (JULY 1990)

Except when it is determined in accordance with FAR 17.202(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(End of provision)

252.204-7017 PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE

TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION

(MAY 2021)

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument."

(a) Definitions. "Covered defense telecommunications equipment or services," "covered mission,” "critical technology," and "substantial or essential component," as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

(d) Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016, Covered Defense

Telecommunications Equipment or Services-Representation, that it "does" provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it

☐will

☐will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it "will provide covered defense telecommunications equipment or services," the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

The following RFO clauses are incorporated by reference:

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (JAN 2017) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-13 System for Award Management—Maintenance (Deviation 2026-00038)

(FEB 2026)

52.209-6 Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment (Deviation

2026-00038) (FEB 2026)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Deviation

2026-00038) (FEB 2026)

52.222-3 Convict Labor (Deviation 2026-00038) (FEB 2026) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Deviation 2026-

O0038) (MAR 2023)

52.222-36 Equal Opportunity for Workers with Disabilities (Deviation 2026-00038)

(FEB 2026)

52.222-37 Employment Reports on Veterans (Deviation 2026-00038) (FEB 2026) 52.222-41 Service Contract Labor Standards (Deviation 2026-O0038) (FEB 2026) 52.222-50 Combating Trafficking in Persons (OCT 2025) 52.222-54 Employment Eligibility Verification (JAN 2025) 52.222-62 Paid Sick Leave Under Executive Order 13706 (Deviation

2026-O0038) 52.222-90 Addressing DEI Discrimination by Federal Contractors (Deviation 2026-

O0040, Revision 1) (APR 2026) 52.223-23 Sustainable Products and Services (Deviation 2026-O0038) (MAR 2025) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

(MAY 2024)

52.232-33 Payment by Electronic Funds Transfer—System for Award Management

(OCT 2018)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR

2023) 52.233-3 Protest After Award (Deviation 2026-O0038) (FEB 2026) 52.233-4 Applicable Law for Breach of Contract Claim (Deviation

2026-O0038) (FEB 2026)

52.240-91 Security Prohibitions and Exclusions (Deviation 2026-O0038) (FEB 2026) 52.244-6 Subcontracts for Commercial Products and Commercial Services

((Deviation 2026-O0038) (FEB 2026)

The following DFARS RFO clauses applicable to this acquisition are incorporated by reference:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP

2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (SEP 2011) 252.204-7004 Antiterrorism Awareness Training for Contractors (JAN 2023)

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

(MAY 2024)

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2023) 252.204-7022 Expediting Contract Closeout (MAY 2021) 252.225-7021 Trade Agreements (FEB 2024)

252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten (MAY 2024)

252.225-7012 Preference for Certain Domestic Commodities (APR 2022) 252.225-7055 Representation Regarding Business Operations with the Maduro Regime

(MAY 2022)

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

(JAN 2023)

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region (JUN 2023)

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (DEC 2018)

252.232-7010 Levies on Contract Payments (DEC 2006) 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (JAN

2023) 252.237-7014 Loss or Damage (Count-of-Articles) (DEC 1991) 252.237-7018 Special Definitions of Government Property (DEC 1991) 252.204-7020 NIST SP 800-171 DoD Assessment (NOV 2023 252.243-7002 Requests for Equitable Adjustment (DEC 2022)

252.244-7000 Subcontracts for Commercial Products or Commercial Services (JAN 2021)

252.247-7023 Transportation of Supplies by Sea (OCT 2024)

The following RFO and DFARS RFO provisions and clauses incorporated by full text apply to this acquisition:

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (Deviation 2026-O0038) (FEB 2026)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2) (i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module (https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

https://assist.dla.mil/ https://assist.dla.mil/ https://assist.dla.mil/%E2%80%8Bfeedback mailto:assisthelp@dla.mil

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (Deviation 2026-O0038) (FEB 2026) http://www.sam.gov/

(a) The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

(1) Technical Acceptability

(2) Price

(3) Past Performance

INSTRUCTIONS

Quoters are instructed to electronically submit their complete quote as follows:

Section Instructions/Page Limits

File Name

Section I – General Information

1 page Portable Document Format (PDF) with .pdf file extension

CONTRACTORNAME_ADMIN

Section II – Technical Acceptability

2 pages (PDF) with .pdf file extension

CONTRACTORNAME_TECH_ACCE

PTABILITY

Section III – Price Submit Exhibit A-F – Price Worksheet (Excel)

CONTRACTORNAME_PRICE_WOR

KSHEET

Section IV-Past Performance

6 pages (PDF) with .pdf file extension

CONTRACTORNAME_PAST_PERF

ORMANCE

General Information: Quoter Business Name, Address, Cage and UEI Code (ensure Representation and Certifications are up to date in SAM.gov), Business Size and Type of Business based on applicable NAICS Code as provided above, Federal Tax ID, Primary Point of Contract (to include telephone and e-mail address).

Factor I – Technical Acceptability - The Vendor shall submit a copy of a current, active, and valid Healthcare Laundry Accreditation Council (HLAC) or Textile Rental Services Association (TRSA) accreditation certificate with its quote. The Contractor shall maintain this accreditation in an active status throughout contract performance.

Factor II – Price: The Vendor shall submit complete pricing for each Contract Line Item Number (CLIN) in Exhibit A-F– Price Worksheet, to include the unit price, extended monthly price, and total annual price in US Dollars ($) for the base period, option periods, and total contract pricing. Note: The Vendor shall ensure all applicable costs and or discounts are included in the unit pricing.

Factor III - Past Performance: The Quoter shall use Attachment 3 -Past Performance Questionnaire (PPQ) to provide completed references for two (2) projects where you have provided RECENT and RELEVANT performance of the same or similar services required in this solicitation within the past three (3) years from the date of issuance of this RFQ. P

RECENT is defined as services performed within the past three (3) years from the date of issuance of this RFQ. RELEVANT is defined as services the same as or similar to the services specified in Attachment 1- Statement of Work (SOW). Past performance information not meeting the above criteria will not be used for evaluation.

Quoters may submit PPQs as part of their complete quote submission, or references may submit PPQs directly to the Contract Specialist and Contracting Officer listed in the RFQ and Attachment 3 - PPQ. If references submit PPQs directly to the Government, it is the quoter’s responsibility to ensure PPQs are submitted to the Government prior to the quote submission due date. If PPQs are not submitted to the Government by the required time/date, past performance evaluation will be limited to Government sources.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. Technical Acceptability, Price, and Past Performance will be used to evaluate quotes. The Vendor shall be registered in the System for Award Management (SAM). The Government reserves the right to award no contract at all, depending on the quality of quotes submitted and availability of funds.

EVALUATION FACTORS FOR AWARD

Factor I – Technical Acceptability: The Government will evaluate the quote to determine if the following requirements are met, to include all information required for a complete quote as defined above under “Instructions”.

To be determined acceptable, quotes must include:

A current, active, and valid Accreditation Letter from Healthcare Laundry Accreditation Council (HLAC) or Certification required from Textile Rental Service Association (TRSA) producing consistently "Hygienically Clean" results.

Quotes deemed unacceptable will be ineligible for award and will not be further evaluated.

Factor II – Price: The Government will evaluate the total price to determine if it is fair and reasonable. The price quote shall include a unit price for each item and a total firm-fixed price for all line items. The total firm-fixed-price shall include all applicable taxes and shipping and handling costs to the shipping address listed in this RFQ and the SOW.

The Government will evaluate quotes for award purposes by adding the total price for all options to determine the total price. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise any option(s).

Factor III – Past Performance: The Government will evaluate past performance by reviewing the Quoter’s submitted past performance information and information from other sources that may include, but are not limited to, Government personnel and information retrieved through CPARS and the Supplier Performance Risk Score (SPRS).

The past performance evaluation will result in an integrated assessment of the Quoter’s probability of successfully performing the RFQ requirements. The past performance evaluation considers each Quoter’s demonstrated recent and relevant record of performance in providing services the same as or similar to the services specified in the SOW. The Government will consider the recency and relevance of the information, the source of the information, context of the data, and general trends in the Quoter’s performance.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. Technical Acceptability, Price, and Past Performance will be used to evaluate quotes. The Vendor shall be registered in the System for Award Management (SAM) for the applicable NAICS. The Government reserves the right to award no contract at all, depending on the quality of quotes submitted and availability of funds.

52.212-4 Terms and Conditions—Commercial Products and Commercial Services (Deviation 2026-O0038) (FEB 2026)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

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(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C. chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services;

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract;

(5) Solicitation provisions incorporated in the solicitation;

(6) Other paragraphs of this clause;

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR part 4, longer period required by statute, or periods specified in other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement.

Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This clause does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(u) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.