HT940826QE025 NHP Water Purification System Final.pdf

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with (IAW) the format in FAR Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

2. Solicitation number HT9408-26-Q-E025 is issued as a Request for Quotation (RFQ) to provide, deliver and install a water purification system to include maintenance and water testing in accordance with the Statement of Work (SOW), Atch No. 1.

3. This acquisition is set-aside for 100% small business concerns. The associated NAICS is 333310; the size standard is 1,000 employees. This solicitation incorporates provisions and clauses by reference. (Atch No. 3) The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

4. Defense Priorities and Allocations System (DPAS) and assigned rating: Not applicable.

5. See the attached Schedule of Supplies (Atch No. 2) for applicable contract line items (CLINS), quantities, unit of measure, and options.

6. See the attached Schedule of Supplies (Atch No. 2) and Statement of Work (SOW) (Atch No. 1) for further information on the requirements.

7. Place of Delivery:

Naval Hospital Pensacola (NHP) 6000 West HWY-98, Pensacola, Florida 32512, Building 2268

Delivery shall be FOB Destination.

8. The list of solicitation provisions and contract clauses that apply to this acquisition is located under Attachment No. 3.

9. The FAR provision 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services, applies to this acquisition. Reference the addendum statements below to this provision.

ADDENDUM to FAR 52.212-1, Instructions to Offerors

Addendum to FAR 52.212-1(a), Submission of offers is deleted entirely and replaced with the following:

To ensure timely and equitable evaluation of quotations, quoters must follow the instructions contained herein.

http://www.acquisition.gov/

Vendors shall submit quotation submittals directly via electronic mail (E-mail) to the Government Point of Contact(s) list under the RFQ – Section 14.

Quoters shall submit the following items:

a. Price: Quoters are required to complete and return the attached Schedule of Supplies

(Atch No. 2) or to provide a quote on company letterhead which must provide the following information, as listed in the Schedule of Supplies (Atch No. 2): Descriptions, Unit Prices and Total Prices. The Government intends to award based on initial responses, therefore, you are encouraged to offer your most advantageous pricing to include discounts, in the initial response.

b. Technical Specifications – Quotations must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The quotation submittal shall be clear, concise and include sufficient detail for effective evaluation and for substantiation of the validity of stated claims. The technical specifications shall include at a minimum manufacturer name, model number/part number to include descriptive literature, such as illustrations, specifications and/or drawings. The Contracting Office is not responsible for locating or obtaining any information not identified in the quotation submittal. The quotation shall demonstrate the contractor’s ability to provide, deliver, and install a water purification system to include maintenance and water testing, as specified in the attached Schedule of Supplies (Atch No. 2) and SOW (Atch No. 1).

c. Amendments (if applicable) – vendors shall acknowledge all amendments in writing.

d. Completed Representation(s) and Certification(s)

e. Vendor Name, Address, telephone number, Unique Entity Identifier (UEI)

Addendum to FAR 52.212-1(d), Contract award. This paragraph is tailored as follows:

The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore, each quote should contain the quoter’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges (using Interchange Notices {INs}) if, during the evaluation, it is determined to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the quoters that may address any aspect of the quote and may or may not be documented in real time. Interchanges may be conducted with one, some or all quoters as the Government is not required to conduct interchanges with any and/or all quoters responding to this solicitation.

10. The FAR provision 52.212-2, Evaluation - Commercial Products and Commercial Services, applies to this acquisition. Reference the addendum statements below to this provision.

ADDENDUM to FAR 52.212-2, Evaluation

Basis for Award: The Government intends to award one Firm-Fixed Price (FFP) contract for this competitive 100% small business set-aside. The solicitation requirements include all stated terms, conditions, representation, certifications, and all other information required by this solicitation. Unless specifically identified in your quotation submittal, by submission of quotation, the Vendor accedes to all solicitation requirements, including terms and conditions, representations and certifications and requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in a quotation being determined ineligible for award.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quotation conforms to the solicitation and provides the Best Value to the Government.

Best Value: For this RFQ, Best value determination will be based on a Lowest Price Technically Acceptable (LPTA) approach. For this RFQ, best value means a single award will be made to the contractor whose products are technically acceptable, and quotes the lowest overall total evaluated price and has been determined to be a responsible contractor IAW FAR Part 9.

The following evaluation factors will be used to evaluate each quotation submittal: (I) Technical and (II) Total Evaluated Price. Initially, the Government will review quotations received to determine if they are complete and meets all the instructions outlined in this solicitation. Only complete and compliant quotations will be evaluated.

If three (3) or fewer quotes are received, the Government will evaluate all quotes for technical acceptability. If more than three (3) quotes are received, the Government will evaluate the three (3) lowest total evaluated priced quotes for Technical Acceptability.

However, the Government reserves the right to evaluate additional quotations for technical acceptability if it is in the Government’s best interest to do so. If additional quotations are evaluated for technical acceptability, they will be evaluated in the order of increasing total evaluated price. The agency will reject and not consider for award any quote that is unacceptable under Factor I – Technical and will be ineligible for award under the terms of this RFQ, in the absence of interchanges.

Factor I – Technical: The Contractor shall provide sufficient information as required to allow the Government to judge the vendor’s technical capability to demonstrate compliance with providing, delivering, and installing the required water purification system and associated maintenance and water testing, as specified in the attached Schedule of Supplies (Atch No. 2) and SOW (Atch No. 1). The technical factor shall be rated acceptable or unacceptable as follows:

Adjectival Rating Description Acceptable Quote provides sufficient information to demonstrate your ability to provide, deliver, and install the required water purification system and associated maintenance and water testing, as specified in the attached Schedule of Supplies (Atch No. 2) and SOW (Atch No. 1).

Unacceptable Quote does not provide sufficient information to demonstrate your ability to provide, deliver, and install the required water purification system and associated maintenance and water testing, as specified in the attached Schedule of Supplies (Atch No. 2) and SOW (Atch No.

1).

Factor II - Total Evaluated Price: The Contractor’s price will be evaluated for award purposes, based on the total evaluated price (TEP). A vendor’s total evaluated price will be determined by multiplying all unit prices by the quantities and adding all extended prices, including options IAW FAR 52.217-5.

Quoters whose price is determined to be unreasonable or unbalanced may not be considered for award. Unbalanced pricing exists, when despite an acceptable total evaluated price, the price of one or more line items is significantly over or understated as indicated by the application of cost or price analysis techniques.

11. A site visit is scheduled for 10:30AM Central Time (CT) Tuesday, 30 June 2026, at Building No. 2268, 6000 West HWY-98, Pensacola, Florida 32512. This will be the only site visit held due to time constraints for award, unless otherwise determined by the Contracting Officer. Attendance at this site visit is optional. If interested in attending, please contact Marcus Mattingly, marcus.h.mattingly.civ@health.mil.

12. Contractors shall submit questions pertaining to the solicitation no later than 14 July 2026, 4:00 P.M. Central Time (CT). Industry generated questions must be in writing and received by electronic mail (E-mail) directed at the below point of contact (POC). As of the date of this RFQ, you are directed not to contact anyone other than the POC identified below regarding this solicitation.

13. Quotation submittals are due no later than 30 July 2026 at 4:00 P.M. Central Time (CT). Vendors shall submit quotations by electronic mail (E-mail) directed to the Point of Contact below. Receipt of your quotation submittal will be acknowledged via return e-mail; if your firm doesn’t receive an acknowledgement, you are advised to email for confirmation.

14. Point of Contact Information:

Mr. Marcus Mattingly (Contracting Officer), marcus.h.mattingly.civ@health.mil

15. Notice to Vendor(s): The Government reserves the right to cancel this combo/solicitation, either before or after the closing date of receipt of quotations.

In the event the Government cancels this solicitation, the Government has no obligation to reimburse the vendor for any costs.

Attachments:

1. SOW NHP Water Purification System 16 June 2026

2. Schedule of Supplies NHP Water Purification System

3. Clauses and Provisions

4. Floor Plan and Pictures (Informational Purposes Only)