HT940624R0015 Amendment 0002.pdf

HT940624R0015

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

(1) remove section, Security Training, under 4.0 Security Requirements for Unclassified Contracts.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Feb-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X HT940624R0015

X 9B. DATED (SEE ITEM 11)

14-Feb-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Feb-2024

CODE

DHA CONTRACTING OFFICE TIDEWATER HT9406

7700 ARLINGTON BLVD

FALLS CHURCH VA 22042

HT9406 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

20th MDG LINEN SERVICES SOW

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

Department of Defense

Defense Health Agency Performance Work Statement

Linen Services 14 November 2023

Shaw Air Force Base/ 20th Medical Group

1.0 LAUNDRY SERVICES

1.1 This is a non-personal services contract to provide Linen Services to 20th Medical Group.

1.2. Description of services/introduction: The Contractor shall provide all personnel, equipment, transportation, and supplies, except as specified herein as government-furnished, to provide laundry service, including pickup and delivery at the 20th Medical Group for the items listed in Appendix B, “Identification, Standard Packaging and Method of Finish.” Performance shall be in accordance with the scope of this Performance Work Statement (PWS) and other specifications or provisions of the contract. Pick-up and delivery points are listed in paragraph 3.1.

1.3. Scope: Specific Procedures for which the Contractor shall be Responsible.

1.4. Pick up and delivery. The Contractor shall pick up soiled laundry and deliver clean laundry.

Paragraph 3.1. specifies the times and places for pickup and delivery. The Contractor shall package laundry for delivery as indicated in Appendix B.

1.5. Unserviceable Articles. The Contractor shall return all unserviceable and non-repairable articles in a separately marked bundle to the Military Treatment Facility (MTF), after laundering the articles.

1.6. State or Local Department of Health Requirements. Compliance with all certifications or labeling requirements, arising from state or local Department of Health regulations, is the responsibility of the Contractor.

1.7. Vehicle Interior. All clean items are to be protected from contamination and soiling during transit to the MTF. The truck will unload clean laundry delivery prior to loading the dirty laundry on the same truck. The soiled linen may not physically touch the clean linen. The dirty and clean will not be on the truck at the same time to avoid cross contamination. After transporting dirty/soiled and contaminated laundry, the vehicle interior shall be cleaned and sanitized before the next delivery of clean linen. All delivered clean linen will be shrink wrapped and in a separate clean cart. When the dirty linen is loaded back into the truck for pick up it will be in a designated dirty bin and covered to avoid further contamination of the truck.

1.8. Workmanship and Sanitation. Delivered finished articles shall conform to the generally accepted industry standards of quality of cleanliness, finish, and appearance. All work performed shall be done under sanitary conditions. The items shall be clean, not only in the sense of being free from soil and stains, but also free from bacteria, fungi, and other microorganisms, including pathogens or disease-producing organisms. Recommend company have a certification from Healthcare Laundry Accreditation Council (HLAC) or equivalent.

1.9. Reperformance of Laundering. Any items found to not meet the requirements of paragraph

1.1.5. shall be re-cleaned at no additional cost to the Government. Such items (found by the MTF personnel as packages are opened) will be identified by the Government to the Contractor’s representative at the next scheduled pick up after the unsatisfactory condition is discovered. After they are re-cleaned, the Contractor shall pack these items separately and identify by marking “Attention MTF Representative”.

1.10. Packaging. Packaging of sized items will be bundled with same sizes only. The packaging will be as indicated in Appendix B. Scrubs picked up the week prior will be delivered the following week.

1.11. Contaminated Laundry. Contaminated laundry will be provided to the Contractor in easily identifiable bags. In accordance with the “Soiled Linen Collection” section of the 20th Medical Group Instruction MGI 44-108 (see Attachment 1); the Contractor is responsible for properly handling “soiled linen”. Note: All soiled linen will be considered “contaminated” and handled appropriately.

2.0. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

2.1. Equipment. A phone will be available for local emergency calls. Plastic bags will be provided for contaminated items.

2.2. Contractor Furnished Items and Services. Except for those items or services specifically stated above to be Government-furnished, the Contractor shall furnish: a delivery vehicle, all packaging and marking material, laundry carts, delivery tickets, and a facility equipped and ventilated so as to prevent dissemination of contaminants. Items in Appendix B, with the exception of the Bedside Screen Curtain and Dust Mops, and items in Appendix C will be provided by contractor on a rental basis as part of this contract. One week prior to pick up of contaminated laundry the Government will submit an email to contractor, or utilize contractor’s website to request those items identified in Appendix B. The items on Appendix C will be delivered at the start of the contract and will be laundered on a weekly basis. The items denoted with an * will be delivered at the start of the contract. Example turn in 10 large scrub tops for cleaning, the following week the 10 large scrub tops return. The ventilation system should include adequate intake filtration, exchange rate, and exhaust in accordance with local, state, and federal requirements (Reference: Joint Commission Accreditation Manual for Hospitals). The Contractor’s facility shall be subject to inspection of sanitary conditions at any time by an authorized representative of the Government.

3.0 GENERAL INFORMATION

3.1. Pickup and Delivery Schedule. All pickup and deliveries shall be accomplished between the hours of 7:00 a.m. and 9:00 a.m. (Eastern Standard Time). All items will be dropped off or picked up at the 20th Medical Group, 420 Polifka Dr., Building 1042, Medical Logistics Supply Dock.

Pick-up and delivery will be performed on Thursday. EXCEPTION: Contractors are not required to work on Federal holidays (except in emergency situations). If items that are ordered are left at the facility they will be delivered back to the MTF the following Friday.

3.2. Estimated Total Annual Weight Per Year. Estimated total CLEAN annual weight per year is roughly 26,000 pounds.

3.3. Hours of Operation. The contractor is responsible for conducting business Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

Note: If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. The Department of Labor Wage Determination shall prevail over the listed dates. If a holiday falls on a scheduled pick-up/delivery day, the Contractor shall be responsible for rescheduling pick-up/delivery for the first day available in accordance with the schedule in paragraph 3.1 following the holiday observance.

In addition the Contractor shall follow other closure days as directed by the Government. A listing of Air Combat Command family days for October through September will be provided.

4.0 SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS

The following security requirements are required in Shaw AFB Statement of Works (SOW’s) and Performance Work Statements (PWS’s) when contract work does not involve access to classified information.

4.1.1. Listing Of Employees. The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number and type of investigation if contract work involves unescorted entry to Air Force restricted areas or other sensitive areas designated by the installation commander. The list shall be provided to the Program Manager and sponsoring agencies Security Manager. An updated listing shall be provided when an employee's status or information changes.

4.1.2. Pass And Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees. Contractors cannot sponsor other contractors on base. Only government employees (military or civilian) are authorized to sponsor contractors. NOTICE: All contract employees shall submit to a criminal background check accomplished by Shaw Air Force Security Forces prior to the employee being issued base access credentials. Failure to submit requested information as indicated below can result in denial or delay of issuing base access credentials.

4.1.3. Retrieving Identification Media. The contractor is responsible for retrieving all identification media from employees who depart for any reason before the contract expires; e.g.

terminated for cause, retirement, etc. The contractor shall return retrieved items to the Security Forces Pass and Registration Office.

4.1.4. Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

4.1.5. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on Shaw Air Force Base.

4.1.6. For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.1.7. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

4.1.8. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.1.9. Controlled/Restricted Areas. (IF APPLICABLE) The contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agencies Security Manager before a Restricted Area Badge will be issued. Contractor employees must have a completed National Agency Check, Local Agency Check, Credit Check (NACLC) investigation before receiving a Restricted Area Badge.

4.1.10. Key Control. The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall immediately report to the Government or Program Manager any occurrences of lost or duplicated keys.

a. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

b. The contractor shall prohibit the use of keys, issued by the government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

APPENDIX A

GENERAL DEFINITIONS

As used throughout this Statement of Work the following terms shall have the meaning set forth below:

Government Quality Assurance. Those actions taken by the Government to assure services meet the requirements of the SOW and to contract clauses relating to quality and performance.

Military Treatment Facility (MTF representative). Government employee serving as the Contracting Officer’s Representative responsible for surveillance of contractor performance.

Contractor Quality Control/Assurance. The actions taken by a contractor to control the production of services to meet the requirements of the SOW.

Laundering. The process by which soiled fabric items are cleaned and treated. The term includes cleaning by mechanical action in appropriate temperature water with solutions of detergents and other additives. These additives include repellent treating, bleaching, bluing, rinsing, chemical rinse (sour, fabric softener, and any other agent for controlling the growth of microorganisms, such as molds and bacteria), starching, ironing, and pressing. The appropriate products and procedures are to be determined by the contractor for the various types of fabric and nature of soil.

Clean. Finished articles are dry and free from visible soil, lint, and objectionable odors. Spots and stains are removed without damaging the fabric and have been treated.

Unserviceable Articles. Those articles no longer usable for the purpose intended. Vendor will replace or repair and damaged Gov owned goods if damaged in laundry process. The vendor will not be responsible for replacement if both MTF and vendor agree the article is a discard, or

UNSERVICEABLE.

Repairable Items. Those articles with minor rips, tears (less than four inches), open seams, holes, missing buttons, and broken zippers.

Medical Treatment Facility (MTF). Those activities providing outpatient and/or inpatient health care services for authorized personnel.

Contaminated Linens. All linen originating from the MTF will be considered contaminated for handling purposes.

APPENDIX B

IDENTIFICATION, STANDARD PACKAGING AND METHOD OF FINISH

UNITS PACKAGING

OF

METHOD OF

FINISH

1. Curtain, Bedside Screen EA (Gov’tOwned) P, FB

2. Gown, Operating (Gray, Green, or White) * EA 5's P, FB

3. Pillowcase * EA 50's P, FB

4. Sheet, Cotton (White, or Green) * EA 50’s P, FB

5. Dental tops (Light blue) * EA 10's P, FB

6. Dental Bottoms (Light blue) * EA 10’s P, FB

7. Dental Smock, long sleeve * EA 10’s P, FB

8. White Lab Coats * EA 10’s P, FB

9. Towel, Bath * EA 25's P, FB

10. Towel, Hand (housekeeping rags) * EA 25’s FB

11. Mops, Housekeeping, Wet -Medium 16 oz * EA 10’s FB

12. Mops. Housekeeping, Wet -Small 12 oz * EA 10’s FB

12. Dust Mops EA (Gov’t Owned) FB

Note: Sizes will not be mixed within the same bundle. Package specific sizes together.

P=Pressed FB=Flat, Bundled

APPENDIX C

SCRUB/LAB COAT SIZES / QUANTITIES

(End of Summary of Changes)

SCRUB SIZES QUANTITIES

Extra Small Tops 10

Extra Small Pants 10

Small Tops 50

Small Pants 60

Medium Tops 120

Medium Pants 90

Large Tops 90

Large Pants 110

Extra Large Tops 60

Extra Large Pants 60

2 XL Tops 20

2 XL Pants 20

Extra Small Smocks/long sleeves 10

Small smocks/long sleeves 60

Medium smocks/long sleeves 120

Large smocks/long sleeves 110

XL smocks/long sleeves 60

Small White lab coats 10

Medium lab coats 10

Large lab coats 10

Extra Large lab coats 20

2XL lab coats 10