SOL AMENDMENT HT940623Q0015 001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide answ ers to questions.

The Offer Due Date remains unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 4

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Jan-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X HT940624Q0015

X 9B. DATED (SEE ITEM 11)

27-Dec-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Jan-2024

CODE

DHA CONTRACTING OFFICE TIDEWATER HT9406

7700 ARLINGTON BLVD

FALLS CHURCH VA 22042

HT9406 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HT940624Q0015

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS & ANSWERS

1. I do count 20 DID's but I don't see anything in the RFQ that mentions the volume. Do you have any idea of monthly/annual volumes for inbound & outbound?

For numbers for 2023 are outbound- 28,387 and inbound- 83,815.

2. Can you please provide the incumbent info if there is one. (Name of, Previous Contract number, Awarded amount)

There is no current Contract in place. Services are currently being provided with a Government Purchase Card by Charles River Communications.

3. How many pages per month are sent and received total? If you could provide a guesstimate that would be great.

No records on pages. For total annual fax, please refer to Answer 1.

4. How many end users will require email fax or web client functionality?

175 (some individuals will need access to multiple accounts). This number fluctuates based on needs. At some point it could be more.

5. How many fax numbers?

The current fax numbers are listed in PWS paragraph 3.1.

6. Approximately how many faxes are expected to be received and or sent by the five locations listed in the solicitation within a 12 months' time frame?

Please refer to Answer 1.

7. I wanted to confirm that scope of work for this solicitation is only at Naval Hospital in Jacksonville. I do see several other locations listed in the solicitation, but in the scope of work is only showing Naval Hospital Jacksonville.

The Health Clinics listed in PWS paragraph 1.1 are part of Naval Hospital Jacksonville, but at separate locations. They are included in the requirement and specific numbers per location are listed in the PWS paragraph 3.1.

8. Is the Naval Hospital in Jacksonville the point location for the four hospitals listed?

Please refer to Answer 7.

9. Will the contractor be allocated an office for its team?

No.

10. Approximately how many faxes (inbound and outbound) are received at each hospital during 24 hours?

No record of 24 hours periods. For total annual fax please refer to Answer 1.

11. Is the contractor expected to provide 24-hour coverage except for the listed holidays and other closures?

Hours of Operation are listed in PWS paragraph 1.2.3.

12. What are the data retention requirements?

1 year

13. What is the SLA requirement?

Contractor shall adhere to the terms of the contract and PWS.

14. Can you please tell me what you are looking for in 7a CONTRACTOR/OFFERER 1) CODE and 2)

FACILITY CODE?

The Contractor Name, Address, and Cage Code should be included in block 17A.

15. I'm interested in determining the average weekly or monthly page count/capacity to gain insights into optimizing a quote that aligns with your specific needs.

16. I am trying to get an idea of the monthly/annual volumes for inbound/outbound faxing for the above solicitation to bid on it.

17. What is the number of fax pages sent and received?

Please refer to Answer 3.

18. How many fax numbers are required?

Please refer to Answer 5.

19. How many fax users are required?

Please refer to Answer 4.

20. Can fax services be performed remotely?

Yes. Currently this is a web-based program.

21. Number of fax pages per month (for both sent and received faxes):

Please refer to Answer 3.

22. Number of fax users:

Please refer to Answer 4.

23. Number of fax numbers:

Please refer to Answer 5.

24. Is there an incumbent for this contract? If so, what is the contract number?

Please refer to Answer 2.

(End of Summary of Changes)