HT001426QE010 - Medical Gas and Dry Ice -PWS.pdf

STATEMENT OF WORK

1. SCOPE OF CONTRACT:

1.1 The 31st Medical Group (31st MDG) located in Aviano, Italy intends to award a contract for medical grade gases and dry ice. The gases to be purchased include, but are not limited to oxygen, liquid nitrogen, nitrogen, nitrous oxide anesthetic, carbon dioxide, cryogenic gas and dry ice. The specific number of units (quantities) at the desired frequencies (consumption) is listed in the IGCE and Statement of Work.

1.2 The medical grade gases and dry ice will be ordered by the 31st MDG representative (MDGR) by verbal or written order and are to be delivered to the facility (verbal notifications shall be followed by written notification no later than 24 hours). The quantities shown in the schedule are estimates of the facility’s requirements. There is no express or implied guarantee that these quantities will be purchased.

1.3 The MDGR will be responsible for local contract administration issues such as ordering and providing specific delivery instructions. Within five (5) days after contract award, the contractor shall contact the MDGR to finalize the ordering method and clarify the specific details of any delivery instructions that are included in the solicitation schedule. If agreement cannot be reached between the contractor and MDGR regarding any issue, the matter shall be referred to the Contracting Officer for resolution.

2. RESPONSE TO EMERGENCY ORDERS:

While the required items, quantity and delivery frequencies as identified in paragraph are relatively constant, the nature of healthcare sometimes cannot be predicted and thus necessitates emergency order placement and deliveries response. As such, the contractor shall have an emergency response plan that provides for emergency deliveries to the facility within six (6) hours after notification, 24 hours a day, 7 days a week. Contractor will provide emergency contact name(s) and telephone number(s) who will oversee delivery

3. PRODUCT SPECIFICATIONS

3.1 All medical gases shall conform to purity levels as identified in section 9 and to specifications prescribed by all local, regional, and Italian law. All medical gas manufacturers and fillers of medical gases shall be registered with the Italian federal equivalent of governing body; and all medical gases shall be manufactured, processed, labeled, stored, packed, transported, and delivered in compliance with all local laws, regulations and specifications established for medical gas generation, storage, sales, distribution and delivery.

3.2 All products, equipment, and services provided under the purchase orders awarded under this contract shall be in compliance with all applicable federal, state, and local regulations.

4. CYLINDERS AND OTHER CONTAINERS

4.1 Transportation. The transportation of medical gases in cylinders and dry ice in protective, long-lasting Styrofoam boxes shall comply with the Italian Transportation Ministry (ITM) specifications and shall be maintained, filled, marked, labeled, and shipped to comply with all local laws, regulations and specifications established for medical gas generation, storage, sales, distribution and delivery.

4.2 Marking. All markings pertaining to medical gases shall comply with all local laws, regulations and specifications established for medical gas generation, storage, sales, distribution and delivery. All unauthorized or inapplicable markings, tags, and labels shall be removed. When shipment is by commercial carrier, shipping tags must comply to Italian, local and regional laws and shall be attached to each cylinder to be protected by the valve protection cap. The contract data markings required by the applicable standard shall be applied to one side of the tag and the identification markings on the reverse side.

4.3 Valves. Valves shall comply with all local laws, regulations and specifications established for medical gases pertaining to safe handling of compressed gas cylinder valve outlet and inlet connections. Valve protection caps for cylinders designed to receive such caps shall be securely attached to the cylinders in a manner to protect the valves from injury during transit and delivery to the purchaser's receiving area. For liquid containers, all fittings must be permanently brazed to prevent their removal. In addition, each container should contain a 360-degree cryo band applied at the top of the container with the drug product name repeated around the entire container.

4.4 Color Coding. Cylinders for each type of medical gas shall be color coded in accordance with all Italian, local and regional laws, regulations, specifications and standards for standard color marking of compressed gas containers intended for medical use.

4.5 Hydrostatic Testing. Visual inspection of hydrostatic testing shall be performed in accordance with the Italian, local and regional standards for visual inspection of steel compressed gas cylinders or standards for visual inspection of high-pressure aluminum compressed gas cylinders.

4.6 Cylinder Sizes. Cylinder sizes in section 10 indicate the approximate product capacity of the cylinders currently needed to be provided and used. All capacities are approximate, and the government shall be billed only for the actual amount of the gas delivered. In accordance with all local laws, regulations and specifications established for medical gas, the actual contents of the container must appear on the label.

4.7 Method of Shipment. Empty cylinders that are picked up from 31 MDG for re-fill or servicing shall be transported according to the procedures discussed in paragraph 4.1 using commonly commercially practiced methods to prevent damage to cylinders. During delivery, the driver of the delivery vehicle will check in at contractor’s gate for inspection, be escorted by a base-appointed escort to Area 1 (location of 31 MDG) to deliver the contents to 31 MDG loading dock and Area F at the locations identified in paragraph 5.4.

4.8 Inventory of Cylinders. The contractor shall utilize its control system in maintaining cylinder inventory.

The contractor shall complete 100% inventory of all tanks annually and provide inventory documents to the 31 MDGR.

4.9 Lost or Damaged Contractor-Owned Cylinders. For each contractor-owned cylinder lost or damaged beyond repair while in the government’s possession, the government shall pay to the contractor the replacement value, less the allocable rental paid for that cylinder. These cylinders shall become government’s property. if any lost cylinder is located within 30 calendar days after payment by the government, it may be returned to the contractor by the government, and the contractor shall pay to the government an amount equal to the replacement value, less rental, computed in accordance with section 10 of this statement of work.

5. DELIVERY INFORMATION:

5.1 Pickup and delivery shall be Monday, Wednesday, and Friday between the hours of 0800 to 1630, noting that delivery shall be made the following scheduled date after pickup (e.g. Monday pickup of empty oxygen tanks would require delivery of full oxygen tanks on Wednesday). FOB point is destination. All transportation related charges for cylinders shall be included in the quote. Additional charges such as delivery fees, hazardous materials fees, fuel surcharges, etc. shall NOT be billed to or collected from the facilities for orders received under this contract.

5.2 Deliveries. Deliveries will be made every scheduled day unless the day is an observed holiday (see paragraph 8) at a designated time. For example, if Wednesday is a holiday, delivery would be on either Tuesday or Thursday. The contractor will coordinate with the MDGR in advance if such instances occur.

5.3 The contractor shall provide a Material Safety Data Sheets (MSDS) to the facility MDGR upon quote submission.

5.4 Delivery Locations:

• 31 MDG/SGSLF (Loading Dock) Base Clinic

Base Americana BLDG 121 Aviano, PN, 33081 (Area 1)

• 31 MDG/SGSLF Base Clinic Base Americana BLDG 10271 Aviano, PN, 33081 (Area F)

Note: Deliveries needed to other buildings on Aviano Air Base when necessary.

6. POINTS OF CONTACT (POC):

• Primary: 31 MDG Logistics Customer Service NCOIC (0434-94-5512/5514)

• Alternate 1: 31 MDG Logistics NCOIC (0434-94-4094)

• Alternate 2: 1 MDG Logistics Flight Commander (0434-94-5904)

• Quality Assurance Personnel: 0434-94-7972

7. REQUIRED DOCUMENTS AT DELIVERY

7.1 When delivering, the contractor will provide a list itemizing the delivered contents on contractor’s official company letterhead. This delivery list will document the items requested as per the SOW attachment, document how many units of what items were delivered, and what remains to be delivered for the rest of the remaining year (12 month begins with the beginning month of contract performance as determined by the start of contract). The contractor will not depart the delivery location without a signature from personnel who are authorized to receive the delivered items.

8. FEDERAL HOLIDAYS OBSERVED:

• New Years Day (1 Jan)

• Martin Luther King Day (3rd Monday of Jan)

• President’s Day (3rd Monday in Feb)

• Memorial Day (last Monday in May)

• Juneteenth (19 Jun)

• Independence Day (4 Jul)

• Labor Day (1st Monday in Sep)

• Columbus Day (2nd Monday in Oct)

• Veterans Day (11 Nov)

• Thanksgiving Day (4th Thursday in Nov)

• Christmas Day (25 Dec)

NOTE: Holidays may be observed on alternate dates as specifically declared by the President of the United States. Holidays may be observed the weekday before or the weekday after the actual holiday.

The President of the United States may declare any other day to be a national holiday. The contractor shall make arrangements with the appointed government representative when any holiday or declared day of observance conflicts with the delivery schedule.

9. SCHEDULE:

Description Estimated Pick up/Delivery Frequency

Unit of issue Estimated Total Quantity(Monthly)

1-Medical Grade Oxygen

(> 99,5% Pure)

Ossigeno Puro

Friday/Monday 1 liter (685)

2-Liquid Nitrogen/Cyrogeneic Gas

1st Monday of each month/1st Wednesday of each

1 liter (175)

(> 99% Pure)

Azoto Liquido/Gas Criogenico month

3-Nitrogen (regular)

(> 99% Pure)

Azoto Gassoso

Monday/Wednesday 1 Liter (90)

4-Carbon Dioxide

(> 99% Pure)

Anidride Carbonica

1st Monday of each month/1st Wednesday of each month

1 Liter (50)

5-Nitrous Oxide Anesthetic (

> 99% Pure)

Protossido d’Azoto

Monday/Wednesday 1 Liter (225)

6-Dry Ice

(cubes, 25x25cm)

Ghiaccio secco in cubi

Drop off Mondays & Wednesday

1 Kg (650)

*Quantities may vary based on requirement but will not exceed estimated consumption.

10. Cylinder Inventory List

OXYGEN

2 LT 8

3 LT 18

10 LT 1

20 LT 8

40 LT 29

NITROUS OXIDE ANESTHETIC

3 LT 1

5 LT 2

40 LT 13

NITROGEN REGULAR

50 LT 13

CARBON DIOXIDE

40 LT 3