HT001426QE010 - BPA Addendum.pdf

CUI//PROCURE

HEALTHCARE CONTRACTING DIVISION - NORTHEAST (HCD-NE)

BLANKET PURCHASE AGREEMENT (BPA) TERMS & CONDITIONS

DECENTRALIZED BPA

BPA MASTER DOLLAR LIMIT: $500,000.00

GPC BPA CALL LIMIT: $25,000.00

BPA CALL LIMIT OTHER PAYMENT METHOD: $10,000.00

In accordance with FAR Subpart 13.303-2

Method of payment:

For orders $25,000.00 and below, payment may be made by Government Purchase Card.

For orders above $25,000.00, invoices will be submitted through Wide Area Work Flow (WAWF) in accordance with the direction on the call. The assigned Defense Finance and Accounting Services (DFAS) will be responsible for making payment once invoice is submitted and approved in accordance with the call directions. Clause 252.232-7006 – Wide Area Workflow Payment Instructions – Fill in information will be provided.

1. BLANKET PURCHASE AGREEMENT (BPA)

This Blanket Purchase Agreement (BPA) is entered into on the date in Block 3 of the form 1449 and shall be effective until either April 01, 2031 or orders reach the ceiling of $500,000.00 which ever is first. The Agreements maybe cancelled by either party with a thirty (30) day written notice. Agreement and incorporated pricing will be reviewed by the Contracting Officer at least once annually before the anniversary of the effective date, and revised to conform with all requirements of statues, Executive Orders, or the Federal Acquisition Regulation (FAR) as these changes occur. Any revision shall be evidenced by a modification to this BPA.

2. DESCRIPTION OF AGREEMENT

The Contractor shall provide all labor, material, equipment and transportation, distribution necessary, as well as associated commercial catalog/price list items. Attached here to and incorporated herein by reference, as applicable. This BPA shall be effective from April 02, 2026 through April 01, 2031.

2.1 PRICING/PRICE LISTS

The contractor’s established current price list or specific quotation, which may be discounted less than the current price list, shall apply to all orders placed against this agreement. Annual pricelist updates, equipment changes, substitutions or upgrades, if any, shall be submitted in writing to the Contracting Office within 30 days prior to the proposed changes for Contracting Officer’s review. Vendor shall submit non-annual BPA pricelist revision request, if any, in writing to the

Contracting Office within 30 days, as a minimum, prior to the proposed revision for Contracting Officer’s review. Provide current price list for review at the request of the Government.

3. DELIVERY TICKETS

All shipments under this BPA shall be accompanied by delivery tickets that contain the following information:

A - Name of supplier B - BPA Number and CALL Number C - Date of request D - Request Number E - Itemized list of supplies furnished F - Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

G - Date of Delivery of Shipment

3.1. SHIPPING

The contractor shall ship directly as directed by the authorized Government ordering officer or ordering document (for example, BPA call, if applicable).

4. INVOICES/PAYMENTS

The contractor shall create a separate invoice for each order/call. Invoices shall include, at minimum, the information stated under “Delivery Tickets”, above. The period of any discounts will commence on the date of invoice receipt. Invoice payments will be made via the Government-wide Purchase Card (GPC). GPC is a Government-wide commercial purchase card provided for the purchase/payment of certain supplies and services.

The contractor shall submit invoices for calls placed by authorized callers to the attention of the ordering individual who will verify material receipt and provide government purchase card (GPC) information for payment transaction approvals.

Note: The contractor shall be responsible for any and all transaction service charges incurred for the acceptance of GPC payments.

5. QUARTERLY REPORTS

Authorized Government ordering individuals shall submit quarterly call reports (October- December, January- March, April-June, July-September), no later than the 5th business day following the end of each fiscal quarter to:

DHACA HCD-NE: Ms. Cinthia G. Funes Email: cinthia.g.funes.civ@health.mil Phone (703) 275-6340 mailto:cinthia.g.funes.civ@health.mil

6. INDIVIDUALS AUTHORIZED TO PLACE CALLS/CALL LIMITATION

A listing of individuals authorized to place purchases/calls under this agreement shall be identified by the DHA Northeastern Markets Contracting Division (NEM-CD) Office in writing to the contractor, and shall be identified by organization component, title and dollar limitation per call for each individual authorized to place purchases/calls (SEE 6.1). This list is subject to change. Changes in the authorized ordering individual list shall require the signature of a DHA Administering Contracting Officer. Calls placed by individuals not on the list are not authorized and shall not be honored by the contractor. Supplies provided by the contractor in violation of this authorization will be treated as an unauthorized commitment and may result in termination of this agreement by the government.

6.1. AUTHORIZED INDIVIDUALS

No one other than the authorized callers are authorized to place calls against this BPA up to a $25,000.00 per individual purchase. Currently, they are the only government/military individuals authorized to place calls. Additional Military Treatment Facilities (MTFs) may be added as they re-align under the Defense Health Agency National Capital Region.

6.2. NOTICE TO GOVERNMENT PERSONNEL AUTHORIZED TO PLACE CALLS

Purchases/calls may be placed under this agreement only by authorized government employees who have been specifically named by the DHA COD-NCR Office. STRICT COMPLIANCE WITH THIS STIPULATION IS IMPERATIVE. Persons placing purchases/calls hereunder are specifically prohibited from receiving, inspecting and/or accepting any material delivered hereunder as a result of a purchase/call placed by that individual. Any violation of these conditions may result in revocation of call authority.

7. PLACEMENT OF ORDERS / CALLS

Orders shall be placed by authorized Government personnel (Ordering Officers/GPC holders – listed at sec. 6) as calls against this BPA via FAX, mailed order, telephonically (with written follow-up) and/or Electronic Data Interchange (EDI).

8. NUMBERING OF PURCHASES/CALLS PLACED UNDER THIS AGREEMENT

Each order under this agreement, shall be assigned a call number. The call number will read “HT0014-2X-FXXX” this format will be used for all calls placed under this BPA. Last four numbers of this format will consist of four system assigned numeric characters, i.e., 0153, 0200, 0391, etc. Note: Fiscal Year (FY) numbers will update and issue according to order/call issuance fiscal year; for example: 26, 27, 28 or 29.

9. CONTRACTOR RESPONSIBILITIES

9.1. The Contractor shall provide all products and service/labor, material, equipment, training, distribution, transportation necessary, as well as associated commercial catalog/pricelist items, attached to and incorporated herein by reference, as applicable, as requested by individual(s) specifically authorized to place orders under this BPA.

9.2. The contractor shall deliver all products, as applicable, and/or other associated commercial catalog or price-list items, as applicable, shall be delivered within 10 days of receipt of order, unless specified otherwise.

9.3. Contractor shall invoice in accordance with the terms outlined in this BPA or an appropriately placed order and BPA call. Failure to properly invoice will delay payment. Vendor will not place government on credit hold for failure to invoice properly.

9.4 Vendor accepts orders by signature or performance.

10.0 ADMINISTRATIVE AUTHORITY:

a. Following award, this BPA will be administered by the Healthcare Contracting Division – Northeast (HCD-NE).

b. The CO is the only person authorized to approve changes or modify any of the requirements under this BPA and not withstanding any provisions contained elsewhere in this BPA, the said authority remains solely with the CO. In the event the Contractor effects any such change at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the BPA price to cover any increase in cost incurred as a result thereof.

c. Contractual problems, of any nature, which might occur during the life of the BPA must be handled in conformance with very specific public laws and regulations (e.g., Federal Acquisition Regulation), and must be referred to the CO for resolution. Only the CO is authorized to formally resolve such problems. Therefore, the user and the Contractor are hereby directed to bring all such contractual problems to the immediate attention of the CO.

d. Any request for BPA changes/modifications shall be submitted to the CO.