HSTS01-17-R-OTD327_Questions_and_Responses_Final.pdf

Question No. RFP Document or Attachment Reference Offeror Question Government Response

1 RFP HSTS01-17-R-OTD327

Given the change in the Small Business Size Standard from the Draft RFP to the Solicitation release, will the Government consider a 14 day extension on the Solicitation responses to allow for the appropriate amount of time to adjust teams for this proposal?

This is still a small business set aside. The NAICS code has changed since the issuance of the draft RFP. The NAICS code for this requirement is now 611699.

An extension through Friday, September 8, 2017 is granted.

Proposals will be due at 12:00 p.m. EST.

2 RFP HSTS01-17-R-OTD327

In section I. Volume I- Oral Presentation, it is suggested that the Project Manager attend the Oral Presentation. Can the Government provide any guidance on what is expected from the Project Manager at the presentation? Will there be a set of questions to be answered by the Project Manager?

There are no expectations from the attendance of the Project Manager at the Oral Presentation.

There are no questions at this time that are identified specifically for the Project Manager to answer during the presentation.

3 RFP HSTS01-17-R-OTD327

Would the Gov't consider reimbursing travel for the PM to work in NJ M-F if the PM lives within a 200 mile radius?

No that is not a requirement in the SOW.

4 Solicitation page 57

Solicitation page 57 Paragraph I states “Each Offeror will be given One (1) hour and 30 minutes for their presentation” ’ as well as “The Government intends for the oral presentation to proceed as follows — Time to Present: 45 Minutes.” These times appear to be in conflict; please clarify, especially since there will be a Government caucus and the instructions state that the time from beginning to end will be no more than 2 hours.

The Offeror will be given 45 minutes for their presentation.

Following this presentation, the Government will caucus for any questions/clarifications.

5 Solicitation page 55

Solicitation page 55 clearly states that offeror’s Proposal Response must be submitted in a format of Adobe Acrobat 10 (*.pdf) or Microsoft Office 2010 or 2013 format. Regarding Volume I – Oral Presentation Slides – Technical Response, does the government anticipate that the format for the slides is submitted in a PowerPoint file?

Yes. The proposal should be submitted in the format of PowerPoint

6 Regarding Volume I Regarding Volume I – Oral Presentation Slides – Technical Response are the Letters of Commitment and the Resumes included in the 40 slide page limit?

Letters of Commitment and Resumes are not included in the 40 page limit.

7 Page 60 of RFP Volume II Page 60 of RFP Volume II Price and Business Factor Item 3 All unit prices shall be in absolute whole dollar amounts without extended calculations. What does this mean?

Whole dollar amounts signify not utilizing more than two decimal places.

8 Section II, SOW. 2.3.10.B Will the government provide IT equipment (telephone, computer, printer, etc.) for use by the contractor or must the contractor furnish their own?

IT equipment is not required for this requirement and will not be provided by the Government.

9 Section II, SOW. 2.3.10.B If the contractor must furnish their own IT equipment, will the government allow the contractor to access the local area network and internet through the government system?

IT equipment is not required for this requirement and will not be provided by the Government.

10 Section VII, 4.I.3 (Past Performance) Can a contractor submit task orders from a single large IDIQ contract as separate Past Performance citations?

It is the discretion of the Offeror to select which Past Performance references to choose for this requirement.

11 Section VII, 4.I (Oral Presentation) Can the offeror add notes to the slides submitted for the Technical Response to reference during the Oral Presentation? No.

12 Section VII, 4.I (Technical Response)

Please clarify that the only items required for the initial submission is Volume I - Technical Response which consist of presentation slides (limited to 40 slides) and the resumes and LOI for Key Personnel as an attachment, Past Performance Questionnaires submitted directly to the Government from the COR and/or Program Manager of such past performance, and Volume II - Price & Business? Correct.

13 Section VII, 4.I (Oral Presentation) Please clarify that all items listed under Factors 1, 2, and 3 must only be included in the slides for the Oral Presentation?

Factors 1 and 2 are to be addressed in the Oral Presentation. Past Performance is to not be included in the Oral Presentation

14 Section VII, 4.A.II.3 through 4.A.II.7

The government submission instructions for Volume II - Price and Business reference "Tab A," "Tab B," etc., for the contract pricing, breakout costs of bundled rates, SF 1449, SF 30, and the table of exceptions. Since this is an electronic submission, would the government clarify the requirement to have separate Tabs for the Cost/Price Volume?

The submission requirement is for the Offeror to complete the workbook in its entirety and submit it back to the Government.

All tabs are located within the workbook in the Excel spreadsheet that was provided by the Government.

15 SOW: Section VII - Instructions and Evaluation Criteria, page 59

2. Past Experience (Factor 2); a. Provide a narrative that clearly demonstrates the Offeror's prior experience (either prime or subcontractor) and knowledge to successfully perform the requirements within the Statement of Work. Offeror shall: 1) reference and present two (2) contracts that have been performed within the past three years that are similar in size, scope, and complexity of the TSA requirement, Question: Considering that this is a small businesses requirement under $11M will the government consider two past performance from the team as a whole as opposed to just the Prime? The reason we ask is because this requirement is almost seven million a year and if a small businesses needs two past performances as a Prime of similar size they wouldn’t qualify under the $11M

NAICS.

It is the discretion of the Offeror to select which Past Performance references to choose for this requirement.

16 Section VII-Instruction and Evaluation Criteria, page 59 3 Past Performance (Factor 3); Question: Will the government consider a Prime with no past performance just as long as their teaming partners have the past performance?

It is the discretion of the Offeror to select which Past Performance references to choose for this requirement.

17 Section VII-Instruction and Evaluation Criteria, page 59 3 Past Performance (Factor 3); Question: Will the government please consider removing the requirement that all subcontractors need to provide two past performances along with the Prime as this restricts smaller businesses that don’t have the past performance to join a team.

It is the discretion of the Offeror to select which Past Performance references to choose for this requirement.

SOW.2.3.2 Contractor Personnel Job Descriptions – Role Player Personnel D. 6

All protective equipment will be provided by the contractor – Are there any specifications or protective ratings for the protective equipment?

Please see SOW Section 2.3.11 A regarding equipment for purchase and reimbursement.

19 SOW.2.3.11.A Other Direct Costs

Are there any specific requirements for the uniforms? Color, material color and is there a list of the required equipment?

TSATC - yes (black boot, black BDU shirt and pants).

20 SOW.2.3.7 Pre-Performance Is the Pre-Performance billable? No.

21 SOW.2.3.9 Post-Performance Is the Post Performance billable? No.

22 RFP Pg 27 Clause 4.9 5200.231.000 Travel & Per Diem (Jul 2015)

RFP States Travel subsistence reimbursement will be authorized under the rates and conditions under the Federal Travel Regulations. Bullet #3 says Travel of more than 10 hrs but less than 24 hours, when no lodging is required, per diem shall be one-half of the Meals and Incidentals (M&IE) rate…..FTR/JTR states "The first and last calendar day of travel is calculated at 75 percent." What % of Per Diem rates should be used for the cost proposal?

Please see the Federal Travel Regulations for travel requirements and reimbursements.

23 Attachment_1 - Pricing Schedule This schedule does not identify which of the categories are subject to the Service Contract Act and which of the categories are Role Players. Please provide this information to enable accurate pricing.

Per the Wage Determinations submitted with the RFP, Role Players are identified as the labor category subject to the SCA.

24 Given the change in the Small Business Size Standard from the Draft RFP to the Solicitation release, will the Government consider a 14 day extension on the Solicitation responses to allow for the appropriate amount of time to adjust teams for this proposal?

This is still a small business set aside. The NAICS code has changed since the issuance of the draft RFP. The NAICS code for this requirement is now 611699.

An extension through Friday, September 8, 2017 is granted.

Proposals will be due at 12:00 p.m. EST.

25 We have one prime contract with multiple Task Orders, each with a unique Scope of Work, can we send the Past Performance Questionnaires to one PM and reference separate Task Orders?

It is the discretion of the Offeror to select which Past Performance references to choose for this requirement.

26 Will the Government provide a historical accounting of how the hours were utilized at each location over a 12 month period?

This information will not be provided at this time.

27 Will the Government release the incumbents current "Transition Out" plan so we can integrate this into our potential "Transition In" plan?

This plan will not be provided until following award.

28 Page 4 - SOW 2.2 Scope Per the requirement for the Contractor to furnish….equipment, materials, transportation, tools, and supplies - Can the USG provide a listing of items for each location and a target quantity to maintain at all times? Please see SOW Section 2.3.11 A regarding equipment for purchase and reimbursement.

29 Page 6 - SOW.2.3.2 Role Player Supervisor C. Communication 1) Is teleconferencing an acceptable form of the status meetings between PM and Role Player Personnel? Yes.

30 Page 6 - SOW.2.3.2 Role Player Supervisor C. Communication 1) Do Role Player Personnel include all (active and inactive) Role Players or Role Player Supervisors only? Role Player personnel is in regards to all Role Players that may be utilized.

31 Page 7 - SOW 2.3.2 Role Player Personnel Are role players required to present proof of a current physical?

No, however they must be capable of conducting activities listed within SOW 2.3.2 (Page 7, D).

32 Page 8 - RFP SOW Section 2.3.5 Projected Workload Is the range of hours for San Antonio, TX correct?

1200 - 15,000? Yes.

33 Page 9 - SOW.2.3.6 Work Schedule/TDL Procedures B. & C. In the event that the number of required role players and/or training hours are reduced (not cancelled) within 24 hours of schedule training time, will the contractor invoice and bill for the original amount? No.

34 Page 9 - SOW 2.3.7 D. Pre-Performance Please provide clarity as to purpose of "recent photographs of appropriate Role Player Personnel."

The purpose of “recent photographs of appropriate role player personnel” is that during some training iterations, FAM students are provided a picture of “person(s) of interest” and must locate said person(s) to conduct surveillance or other activities, as required by the training objectives.

35 Page 10 - RFP SOW Section 2.3.8 Performance Is the 30 minutes prior to scenario start considered part of the 2hr or 4 hr scenario time and therefore compensable (similar to 30 minutes critique Post Performance)? Yes.

36 Page 10 - SOW 2.3.9 B. Post-Performance Paragraph B directs Contractor to maintain a logbook of Role Player's working hours. Will the government allow an electronic logbook? It is the discretion of the Offeror to select a timekeeping record system that suits this requirement and the Offeror's needs. However, the Offeror must also maintain hard copies of the daily safety brief sign-in sheets.

37 Page 10 - SOW.2.3.10 Facilities Will incumbents need to be rebadged after contract award? Yes.

38 Page 10 - RFP SOW Section 2.3.10 Facilities How far are the training locations from the USG provided office space and/or staging areas for each training facility? The Government provides storage at each location for the Offeror to utilize.

39 Page 10 - RFP SOW Section 2.3.10 Facilities Historically, has the storage space for training aids been sufficient at each training facility? Yes.

40 Page 11 - SOW.2.3.11.A ODC Are there specific requirements for uniforms provided for contractor personnel? (e.g., type, design, color, etc.) TSATC - yes (black boot, black

BDU shirt and pants).

41 Page 12 - SOW 2.3.12. D. Reporting Requirements Would the offeror be deemed non-compliant for not including an overview of the Transition Plan in their proposal given the requirement to deliver the Transition Plan is not until after award. Yes.

42 Page 12 - SOW 2.3.12. D. Transition Approximately how long does it take from time of package submission to granting of TSA clearance? Can badge and access requests/packages be submitted prior to the granting of a TSA clearance? On average the TSA clearance process can take 60 to 120 days.

43 Page 12 - D. Transition Is the Transition period 90 days or up to 90 days? Up to 90 days.

44 Page 22 - 4.5 5200.218.001 Is the Continuity of Operations (COOP) Plan subject to be approved by the Government? If so, what is the timeline for submission?

COOP plan does need to be approved by the Government in accordance with the clause

5200.218.001 on page 22.

45 Page 55 - 3. Format for Proposal Submission (C ) Are the required font type and size applicable to the presentation slides as well? Yes.

46 Page 56 - 4. Instructions to Offerors

Page Limit for Volume I Should the Offeror's "Staffing and Management Plan (Factor 1)" and "Prior Experience (Factor 2)" be included in the 40 slide presentation? Yes.

47 Page 56 - 4. Instructions to Offerors Page Limit for Volume I

How do we prepare and submit Key Personnel Resumes and Letters of Commitment? Are these also part of presentation slides? It is the discretion of the Offeror how to submit the Letters of Commitment and Resumes. They are not included in the presentation slide count.

48 Page 56 - 4. Instructions to Offerors Page Limit for Volume I

Would the Government consider excluding Resumes and Letters from the page (slide) count? Letters of Commitment and Resumes are not included in the 40 page limit.

49 Page57, I. Volume I - Oral Presentation - Technical Response In section I. Volume I- Oral Presentation, it is suggested that the Project Manager attend the Oral Presentation. Can the Government provide any guidance on what is expected from the Project Manager at the presentation? Will there be a set of questions to be answered by the Project Manager?

There are no expectations from the attendance of the Project Manager at the Oral Presentation.

There are no questions at this time that are identified specifically for the Project Manager to answer during the presentation.

50 Page 59 - 2. Prior Experience (Factor 2) In addition to the prime contractor's experience, can the teaming partners'/subcontractors' prior experience be incorporated in the Slides? This is up to the discretion of the

Offeror submitting a proposal in response to this requirement.

51 Page 59, RFP Section VII , 2 and 3. Will training of military police with role players be viewed by the government as "law enforcement training scenarios" in terms of past performance? Yes.

52 Attachment 1 - Pricing Schedule Can the USG please define/describe each CLIN in more detail? Please define what costs should be included and what section of the SOW it reflects? No additional information will be provided concerning the SOW.

53 Attachment 1 Pricing Schedule Are the hours in Sub CLINs, A & B under CLIN 001 and 0012 separate hours in addition to the hours CLIN 001 and

0012 hours and thereby should be priced in addition to their primary CLIN or are they simply subsets and therefore should not be separately priced?

No. Each CLIN is a separate CLIN that should be priced separately. 0001A and 0001B are Optional CLINs that are not guaranteed to be exercised.

54 Attachment 1 - Pricing Schedule Is the CLIN 0001 total hours a roll-up of SUBCLIN 0001A + 0001B hours?

Each CLIN is a separate CLIN that should be priced separately.

0001A and 0001B are Optional CLINs that are not guaranteed to be exercised.

55 Attachment 1 - Pricing Schedule Is the CLIN 0012 total hours a roll-up of SUBCLIN 0012A + 0012B hours?

No. Each CLIN is a separate CLIN that should be priced separately. 0012A and 012B are Optional CLINs that are not guaranteed to be exercised.

56 Attachment 1 - Pricing Schedule/RFP SOW Section 2.3.5 Projected Workload

Can the USG correlate the SOW Section 2.3.5 Projected Workload to the CLINs (Labor type, Location, Hours total, etc.)? No additional information will be provided concerning the SOW.

57 Attachment 1 - Pricing Schedule For CLINs 0014, 0015, 0016, 0017, 0020, and 0021 - does the JB unit equate to MONTH since the QTY is 12?

Yes

58 Attachment 1 - Pricing Schedule/D. Transition Is the final priced Transition Plan to be provided by each offeror? Will a potential awardee be given 30 days notice prior to award?

The final transition plan will be requested by the awardee of the contract. The potential awardee will be provided 30 days to submit this document.

59 Attachment 1 - Pricing Schedule Please define the acronym (ACY)? ACY is Atlantic City, NJ.

60 Attachment 1 - Pricing Schedule Please elaborate on the (Optional), (Quarterly), (Remedial) designations for each of the respective CLINs with such designations? Optional CLINs are provided in the event that the quantities identified need to be exercised and utilized for this requirement at the Government's discretion.

SOW 2.2 Scope; B. management support, page 5; SOW 2.3.2; Contractor Personnel Job descriptions, page 5-6.

SOW 2.2 states; The Project Manger may be required to be on-site several weekends throughout the year depending on training requirements. In addition, the Contractor Friday excluding Federal holidays at the Atlantic City, New Jersey location, one (1) on-site Monday shall provide a total of six (6) Role Player Supervisors; two (2) on-site Monday through through Friday excluding Federal holidays at the Coppell, Texas location, and three (3) on-site Monday through Friday excluding Federal holidays at the CTC location at LAFB in San Antonio, TX. SOW 2.3.2 states:

Project manager and Role Player Personnel as Key Personnel Question: the pricing schedule, Attachment 1, has the number 12 for CLINs 1014-1016 and 1020, can this be explained?

The CLINs identified are billed as FFP in comparison to the remainder of the CLINs which are billed for Time and Materials.

SOW 2.3.2; Contractor Personnel Job descriptions, page 5-6.

SOW 2.3.2 states: Project manager and Role Player Personnel as Key Personnel Question: Please clarify total number of Key Personnel? Total number of Key personnel per location? ACY, DAL, and CTC.

Listed within the RFP on page 58, 7 Key Personnel Positions are listed.

SOW 2.3.5, Projected Workload, page 8.

SOW 2.3.5 states; The projected workload is estimated to be 1200-2800 man-hours monthly at the New Jersey location, 700-1600 man-hours monthly at the Coppell, Texas location, and 1200-15,000 man-hours at the San Antonio, Texas location. Hours may increase or decrease depending on the needs of the OLE/FAMS, FFDO, and CTC Training Programs. Question: Is there any per year historical data from the previous contract for workload?

The information provided in the RFP are estimates based upon historical information provided.

No additional information will be provided.

Section IV-Special Contract Requirements, page 26

Section IV-Special Contract Requirements, page 26 (ii) Method of job offer. The successor contractor shall make job offers to current contract employees (who are covered by the Service Contract Act) as specified herein. The current contract is held by:

Narcorps Specialties, LLC (TSA Contract No.: HSTS01-17-C-OTD403) 265 Causeway Ship Bottom, NJ 08008 Question: How many current employees are under SCA? Can this be provided? This information will not be provided at this time.

SOW 2.3.5 Projected Workload provides estimated workloads in man hours for each location.

Can the Government verify that the San Antonio, Texas location estimated hours are correct with 1200-15,000? The extreme variance draws attention. Yes.

SOW 2.3.6(B) Work Schedule/Technical Direction Letter Procedures, paragraphs B and C cover schedule notification and cancellation processes.

Paragraph B references possible short notice requirements 12-72 hours before the event. Does the Government work with the contractor if they are immediately unable to meet requirements? Are there penalties if requirements cannot be met?

The Government will not penalize the Offeror if the inability to meet the requirements is due to a short notice requirement or delays as a result to the PerSec process.

SOW 2.3.7 Pre-Performance, details training requirements that contract employees must undergo.

Can the Government provide an estimated number of hours that these requirements may take per employee and tell us if this directed and mission specific training is billable to the customer?

This information will not be provided at this time.

SOW 2.3.8 Performance and 2.3.9 Post-Performance discuss a 30 minutes prior check-in and a 30 minute post event exercise critique.

Is this time captured as an allowable work period and billable?

No.

Para 4: Instructions to Offers; Factor 1© Staffing and Management Plan How does the Government want this topic covered? In the PowerPoint slides or as a written volume? What is the page limit for the written volume, if required?

Factor 1 is to be included in the Oral Oral Presentation PowerPoint. Slides as stated in the RFP. The limitation for PowerPoint slides is 40 slides.

SOW 2.3.8 (B) Performance

Can the requirement for the logbook entry be electronic, or based on a timekeeping record system?

It is the discretion of the Offeror to select a timekeeping record system that suits this requirement and the Offeror's needs.

However, the Offeror must also maintain hard copies of the daily safety brief sign-in sheets.

Para D: Transition Plan

Will the Government provide the transition out plan from the incumbent contactor along with the name of the incumbent personnel at award?

Following the award of the contract, additional information will be provided to the awardee concerning the incumbent personnel as well as a transition plan.

72 Para 4: Instructions to Offers: 4.b.1.3 Retention Performance and Approach

Is this the attrition rate of the company as a whole, all employees, or a specific sub-set of the employees that perform similar functions?

It is the discretion of the Company how to present the attrition rate information.

Para 4: Instructions to Offers: II Volume II Price & Business; paragraph 4 The workbook provided for price does not include area for Labor Category Hourly rate breakout of cost as identified in para 4, tab b. Can the vendor add this build up information to the spreadsheet?

An additional tab is allowed for the rate breakout of costs.

Para 4: Instructions to Offers: II Volume II Price & Business; paragraph 4 Will the cost breakout be required for Prime and Subcontractors under this paragraph?

Yes.

Para 4: Instructions to Offers: Factor 4 Price and Business Proposal;

Department of Labor (DOL) Wage Determination rates

Will all labor categories in the price model have to address the SCA (DOL) requirements and specify if SCA is applicable or not?

Offerors are required to indicate which labor categories (all role players) are subject to the Wage Determinations provided with the solicitation.

76 RFP p.56, #4(a) Will "heading" slides that delineate factors 1-3 and their sub-headings count toward the 40 slide page count?

Yes. Please note only Factors 1 and 2 are to be addressed in the Oral Presentation.

77 Industry Day Q10 How many vendors will be allowed to present Oral presentations?

That information is determined by the Government following the submission and review of proposals for compliance with the

RFP.

78 Industry Day Q13 Will any of the scenarios be involved with the Canine Training Center?

Scenarios will have the Offeror involved with all three program offices as indicated in the RFP.

79 Industry Day Q34 What are the key performance indicators that FAMSTD wants the new provider to meet?

Please see the SOW for each location for specific requirements.

80 Industry Day Q45 What equipment is required per location?

Please see SOW Section 2.3.11 A regarding equipment for purchase and reimbursement.

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