hsts01-16-r-res771_amendment_a00005_w_attachments.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Please review, sign, and submit all amendments to this Request for Proposal with your proposal.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

A00005

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Loretta Hawley

See Page 2.

TSA Office of Acquisition Workforce and Enterprise Operations Division 701 S. 12th Street Attn: Charlotte Brooks-Dale Arlington, VA 20598

TSA Office of Acquisition Workforce and Enterprise Operations Division 701 S. 12th Street Attn: Charlotte Brooks-Dale Arlington, VA 20598

9A. AMENDMENT OF SOLICITATION

NO.

HSTS01-16-R-RES771

04/25/2016

9B. DATED (SEE ITEM 11)

02/09/2016

X

Solicitation Number: HSTS01-16-R-RES771 Amendment A00005

The purpose of Amendment A00005 to Solicitation No. HSTS01-16-R-RES771:

A) Extend the Request for Proposal Due Date

B) Update the Statement of Work

The Government hereby amends Solicitation No. HSTS01-16-R-RES771 as follows:

A. RFP SECTION IV, Paragraph 6.0 Proposal Submission Instructions - the proposal due date is hereby revised as stated: Email responses must be received no later than 12pm Local Washington DC time on Wednesday, April 27, 2016;

B. Modify the following section in the Statement of Work:

CURRENT

4.1 Schedule

TSA’s minimum staffing requirement is three (3), which includes one full time staff on Shifts 1, 2, and 3 (3 total staff) for terminals A, B, C, D/E and F for a total of 224 hours per week.

All tasks shall be performed seven (7) days a week once per shift or as needed when something unexpected occurs requiring custodial services between the hours of:

• 4:00 am – 12:00 Noon (Trash pickup only at least twice, unless there is a spill)

• 12:00 pm – 8:00 pm (Trash pickup only at least twice, unless there is a spill)

• 8:00 pm – 4:00 am (Heavy cleaning, which includes damp mopping, sweeping, vacuuming and dusting and other services as described below and as specified in the following chart:

Shift

# of Staff

Hrs Per

Days Per

Week

Days

Year

1 1 8 7 56 365 2,920 2 1 8 7 56 365 2,920 3 2 8 7 112 365 5,840

3 24 7 224 365 11,680

Solicitation Number: HSTS01-16-R-RES771 Amendment A00005

REVISED

4.1 Schedule

TSA’s minimum staffing requirement is four (4), which includes one full time staff on Shifts 1, and 2, and two full time staff on Shift 3 (4 total staff) for terminals A, B, C, D/E and F.

All tasks shall be performed seven (7) days a week once per shift or as needed when something unexpected occurs requiring custodial services between the hours of:

• 4:00 am – 12:00 Noon (Trash pickup only at least twice, unless there is a spill)

• 12:00 pm – 8:00 pm (Trash pickup only at least twice, unless there is a spill)

• 8:00 pm – 4:00 am (Heavy cleaning, which includes damp mopping, sweeping, vacuuming and dusting and other services as described below and as specified in the following chart:

Days

Days

1 1 8 7 56 365 2,920 2 1 8 7 56 365 2,920

4 11,680

Updated Statement of Work Attachment is enclosed as an attachment to this solicitation amendment. The changes have been highlighted in yellow.

Attachment I

STATEMENT OF WORK

Checkpoint and Checked Baggage Area Janitorial Services

Transportation Security Administration Philadelphia International Airport

1. Organization

Transportation Security Administration (TSA) Office of Real Estate Services (ORES) 601/701 South 12th Street Arlington, VA 20598-6029

Service provided at:

Transportation Security Administration (TSA) Philadelphia International Airport (PHL) 8500 Essington Ave Philadelphia, PA 19153

2. Project Background and Objectives

Janitorial services are required for space occupied by the Transportation Security Administration (TSA) personnel at the Philadelphia International airport (PHL). Service areas will include all seven checkpoints, Terminal AW-5 thru Terminal F:

• All baggage area (A-West Sector 5, 6 and 23, AE-6, A-East, B-C East, Central, and

West);

• Terminal D (Air Canada, and Air Alaska , and United bag make-up);

• Terminal E (SWA bag make-up, Delta ticket lobby EDS areas, JetBlue, and Frontier).

• Terminal F (ticket lobby EDS area), break rooms located within the checkpoints and baggage pods.

• Terminal D/E Computerized Baggage Resolution Area.

The checkpoints and baggage areas (with the exception of the ticket lobby pods) are located in secure areas and are exclusively used by TSA and are not leased from the airport.

3. Scope of Work

The Contractor shall provide all labor, supervision, uniforms and cleaning supplies, including trash receptacle liners, necessary for the janitorial maintenance service of TSA-occupied space and checkpoint space at PHL seven (7) days a week for approximately 10,760 square feet. Areas are to be free of spills, dust, dirt and debris. The contractor is responsible for removing trash from the facility and disposing of trash in dumpsters (provided by the vendor) located on airport property. The Contractor is also accountable for emptying the dumpsters via a routine schedule.

The Contractor shall ensure the facilities are cleaned according to all health, safety and industry standards.

4. Technical Requirements/Tasks

The Contractor shall provide janitorial services as identified under sections 4.1 and 4.2 below according to the identified schedule. Contractor shall immediately report to the PHL point of contact (POC) any malfunctioning plumbing or lighting and any new stains or damage to floors, furniture or appliances.

4.1 Schedule

TSA’s minimum staffing requirement is four (4), which includes one full time staff on Shifts 1, and 2, and two full time staff on Shift 3 (4 total staff) for terminals A, B, C, D/E and F.

All tasks shall be performed seven (7) days a week once per shift or as needed when something unexpected occurs requiring custodial services between the hours of:

• 4:00 am – 12:00 Noon (Trash pickup only at least twice, unless there is a spill)

• 12:00 pm – 8:00 pm (Trash pickup only at least twice, unless there is a spill)

• 8:00 pm – 4:00 am (Heavy cleaning, which includes damp mopping, sweeping, vacuuming and dusting and other services as described below and as specified in the following chart:

Days

Days

1 1 8 7 56 365 2,920 2 1 8 7 56 365 2,920

4 11,680

4.1.1. Schedule—Passenger Screening Checkpoints

The following requirements apply to the checkpoint area, definitions are as follows:

TSA identifies the start of the checkpoint as the front of the x-ray machine nearest the beginning of the checkpoint screening lane. Generally, there is one 6' long table in front of the machine. For janitorial contract purposes we are establishing the start of the checkpoint at the beginning of the 6' long table. If enough space is available without entering into the airports queuing area, TSA may wish to place additional tables in front of the x-ray machine. In this case the checkpoint would begin at the beginning of the table furthest from the x-ray machine. Queuing areas and exit lanes are not included as necessary screening areas.

The end of the checkpoint will be either the composure tables at the end of the x-ray, the ETD machines, supervisors podium, or the sterile side of the glass partitions; whichever is furthest to the rear. The private screening room is not included as part of the designator as to where the checkpoint ends, though it is included as part of the checkpoint space to be cleaned.

Daily (Clean thoroughly once a day):

• Empty and remove all trash from receptacles along with any boxes or articles appropriately marked ―Trash‖ placed near trash receptacles. Insert new liners in trash receptacles (once during each shift)

• Sweep and dust mop all hard surface floors;

• Clean tables and/or countertops ensuring they are free of spills, dirt and debris;

• Vacuum under checkpoint machines/equipment; and

• Dust and clean outside surfaces (tops and sides) of checkpoint machines/equipment.

• Spot clean daily as needed

Please note: All equipment must be carefully cleaned/dusted so there is no disruption to the function and form of the checkpoint equipment (i.e., operating switches).

Weekly (Clean thoroughly weekly):

• Damp mop all hard surface floors and vacuum carpeted floors; (every other day)

• Clean glass partitions;

• Clean and disinfect all trash receptacles;

Periodic:

• Shampoo carpet (semi-annually)

4.1.2 Schedule—Baggage Screening Areas

The following requirements apply to the Baggage Screening Area, definitions are as follows;

The checked baggage screening area includes:

• The actual footprint of the screening equipment and necessary area around the machines to carry out screening and alarm resolution duties.

• Additionally, for automated in-line EDS-based systems, the screening area may also include the actual footprint of:

(1) the entry and exit belts immediately adjacent to and connecting directly to the EDS screening equipment; (2) any multiplexing equipment used for the sole purpose of providing bag images to alarm resolution areas, and (3) any centralized EDS alarm resolution room/control center, if any exists.

marked ―Trash‖ placed near trash receptacles. Insert new liners in trash receptacles (once during each shift)

• Sweep and dust mop all hard surface floors;

• Clean tables and/or countertops ensuring they are free of spills, dirt and debris;

• Vacuum under machines/equipment;

• Dust and clean outside surfaces (tops and sides) of machines/equipment.

• Spot clean daily as needed.

Please note: All equipment must be carefully cleaned/dusted so there is no disruption to the function and form of the equipment (i.e., operating switches).

4.1.3 Schedule—Control Room

marked ―Trash‖ placed near trash receptacles. Insert new liners in trash receptacles (once during each shift)

• Sweep and dust mop all hard surface floors;

• Clean tables and/or countertops ensuring they are free of spills, dirt and debris;

• Vacuum under machines/equipment; and

• Dust and clean outside surfaces (tops and sides) of machines/equipment.

• Clean rest rooms to include toilets, urinals, sinks, mirrors, paper towel dispensers, and soap dispensers.

• Spot clean daily as needed

Please note: All equipment must be carefully cleaned/dusted so there is no disruption to the function and form of the checkpoint equipment (i.e., operating switches).

Periodic:

• Strip and wax hard surface floor (Semi-Annually)

4.2 Quality Assurance Plan

The Contractor shall have in place a formal and written quality assurance plan covering all aspects of the services to be performed, and shall submit the plan to the Contracting Officer within 5 days of contract award.

The quality assurance plan, at a minimum, should include:

• Checklists, which will allow the contractor to annotate the date and time each of the required tasks is performed, as well as the name of the individual who performed them. This will allow TSA to monitor whether the task are being completed in accordance with the contract terms and conditions. Document should be signed by a TSA representative for each area that was cleaned.

• Any other documents or documentation of standard operating procedures that will demonstrate the Contractor’s performance standards.

5. Contractor Furnished Resources

5.1 The Contractor shall furnish all supplies and equipment necessary to accomplish tasks as stated in this SOW. The Contractor shall be responsible for providing trash receptacle liners and toilet paper, paper towels, and hand soap in Control Room rest rooms.

5.2 The Contractor shall use products and equipment consistent with FAR clause 52.223-10, Waste Reduction Program (August 2000). Accordingly, all products shall be considered environmentally beneficial and/or recycled, are phosphate-free, non-corrosive, non-flammable, and fully biodegradable.

The Contractor shall minimize the use of harsh chemicals that may release irritating fumes.

5.3 The Contractor shall use paper and paper products with recycled content conforming to

EPA specifications.

5.4 The Contractor shall furnish a dumpster(s) for trash collected in accordance with the SOW. The Contractor is also accountable for emptying the dumpster(s) via a routine schedule. For dumpster requirements or dumpster placement, please contact Marshall Evans, Airport Operations Manager at marshall.evans@phl.org.

6. Government Furnished Resources and Information

The Contractor shall make their own arrangements with the City of Philadelphia Division of Aviation for a janitorial closet for storage and access to water.

mailto:marshall.evans@phl.org

7. Security Requirements

7.1 Contractor employees are required to meet all airport security screening requirements which include criminal history, background and fingerprint check. Additionally, Contractor employees working in this facility require a Security Identification Display Area (SIDA) badge and in Terminal A-West a Customs Seal issued by CBP. In order to receive a SIDA badge, Contractor employees must successfully complete training and pass the required test. The purpose of this test is to ensure proper behavior in restricted areas.

7.2 Security requirements shall be met prior to the start of the contract and prior to the start of work by new employees. The contractor is responsible for all fees associated with security requirements.

7.3 Contractor employees must undergo and pass a TSA pre-employment security screening.

8. Business Requirements

8.1 The Contractor shall meet and maintain all insurance and bonding requirements established by City of Philadelphia Division of Aviation for doing business on airport property.

8.2 Any security clearances, badging and parking fees are the responsibility of the Contractor.

8.3 Department of Labor Wage Determination number 2005-2450 Revision No. 11 dated

09/14/2010 is included herein (Attachment 1).

9. Period of Performance

The period of performance for this contract is anticipated to be a base year and four (4) one-year option periods.

10. Emergencies

Under no circumstances shall the Contractor touch, smell, or attempt to clean up hazardous chemicals, radioactive materials or other toxic spills that require certified first responder attention and professional handling of these hazardous materials.

DETAILED SPACE INFORMATION

CHECKPOINT/CHECKED BAGGAGE SPACE

Screening Area: 2200 sq. ft.

Baggage Area: 2000 sq. ft.

DE CBRA/OSR 5800 sq. ft.

Break Room: Term D 300 sq. ft.

A West 340 sq. ft Restrooms: Sec 23 men’s 64 sq. ft

Sec 23 ladies 56 sq. ft Total: 10,760 sq. ft.

[End of Statement of Work]