Amendment_A00005_and_Questions Answers.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 27

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

A00005 August 13, 2014

6. ISSUED BY CODE 1. ADMINISTERED BY (If other than Item 6)

CODE

U.S. Department of Homeland Security Transportation Security Administration 601 South 12th Street Arlington, VA 22202

Katya D. Cruz, Contract Specialist Phone: (787) 253-4717 Katya.Cruz@dhs.gov

8. NAME AND ADDRESS OF CONTRACTOR (No. Street, county, State and ZIP: Code) (4) 9A. AMENDMENT OF SOLICITATION NO.

X HSTS01-14-R-CT6034

9B. DATED (SEE ITEM 11)

06/12/2014

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning one 1copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATA SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and data specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

N/A

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(4) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

See Page 2

Except at provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Isabel Roman-Cogswell

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign)

BY _____________________________________________

(Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Computer Generated mailto:Katya.Cruz@dhs.gov

The purpose of this amendment to Solicitation HSTS01-14-R-CT6034 is to:

1. Answer questions received in response to the Solicitation by the question deadline of July 1, 2014. Questions & Answers have been attached to this amendment.

2. Modify the following sections in the Request for Proposal (RFP). Changes read as follows:

a. Section I “Pricing Schedule”, Base Period (page 2 of 71):

Current:

Base Period: 12 Months

CLIN TYPE

DESCRIPTION UNIT Quantity Monthly

Price Total Price

0001 FFP O&M Services at the TSA Systems Integration Facility (TSIF). Month 12 $ $

0002 FFP O&M Services at the TSA Freedom Center (FC). Month 12 $ $

0003 LH/

T&M

Not-to-Exceed (NTE) CLIN for Repairs at the TSIF.

(Section 3.23 of the SOW)

JB - N/A NTE

$100,000.00

0004 LH/

T&M

Not-to-Exceed (NTE) CLIN for Repairs at the FC.

(Section 3.23 of the SOW)

JB - N/A NTE

$100,000.00

0005 LH

Not-to-Exceed (NTE) CLIN for extended hours at the TSIF.

(See Section 3.24 of the SOW)

JB - N/A NTE

$10,000.00

0006 LH

Not-to-Exceed (NTE) CLIN for extended hours at the FC.

(See Section 3.24 of the SOW)

JB - N/A NTE

$20,000.00

0007 FFP Transition Startup Services – 10 days (Base Period Only) JB 1 N/A $

TOTAL N/A $

Revised:

Base Period: 12 Months

CLIN TYPE

DESCRIPTION UNIT Quantity Monthly

Price Total Price

0001A FFP

O&M Services at the TSA Systems Integration Facility (TSIF) – First Month (20 days only)

Month 1 $ $

0001 FFP O&M Services at the TSA Systems Integration Facility (TSIF). Month 11 $ $

0002A FFP

O&M Services at the TSA Freedom Center (FC) – First Month (20 days only)

Month 1 $ $

0002 FFP O&M Services at the TSA Freedom Center (FC). Month 11 $ $

0003 LH/

T&M

Not-to-Exceed (NTE) CLIN for Repairs at the TSIF.

(Section 3.23 of the SOW)

JB - N/A NTE

$100,000.00

0004 LH/

T&M

Not-to-Exceed (NTE) CLIN for Repairs at the FC.

(Section 3.23 of the SOW)

JB - N/A NTE

$100,000.00

0005 LH

Not-to-Exceed (NTE) CLIN for extended hours at the TSIF.

(See Section 3.24 of the SOW)

JB - N/A NTE

$10,000.00

0006 LH

Not-to-Exceed (NTE) CLIN for extended hours at the FC.

(See Section 3.24 of the SOW)

JB - N/A NTE

$20,000.00

0007 FFP Transition Startup Services – 10 days (Base Period Only) JB 1 N/A $

TOTAL N/A $

*The first day of the Transition Period (CLIN 0007) will be the contract start date. Therefore, the first month of the Base Period will have only 20 days instead of 30 days of full contract performance.

b. Section III “Supplemental Clauses”/A. “Special Contract Requirements” is modified to delete Clause 5200.228.001 “Insurance for Contractor Performance at the Airport (AUG 2013).

c. Section III “Supplemental Clauses”/A. “Special Contract Requirements”, clause #12 “4202.242.002 Submission of Invoices (AUG 2013)”, letter (h) “Frequency of Invoice Submission” (page 11 of 71) is modified to add the word “bi-weekly”, as follows:

(h) Frequency of Invoice Submission: For FFP CLINs, invoices shall be submitted on a monthly (or bi-weekly) basis, in accordance with the schedule, for prior services.

For T&M/LH CLINs, contractor shall invoice the expended amount, as authorized by the Government, for the work completed during the previous month(s).

d. Section III “Supplemental Clauses”/A. “Special Contract Requirements”, clause #21 “5200.237.002 Observance of Legal Holidays, other Absences, and Necessary Contract Performance Offsite (NOV 2013)” (page 14 of 71).

The Government observes the following holidays:

New Year’s Day Martin Luther King, Jr. Birthday Washington’s Birthday (President’s Day) Memorial Day Independence Day Labor Day

Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

During these days the facilities will remain open.

The Government observes the following holidays:

New Year’s Day Martin Luther King, Jr. Birthday Washington’s Birthday (President’s Day) Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

During these days the Freedom Center facility will remain open.

e. Section II “Supplemental Clauses”/B. “Contract Clauses”, 1. “Homeland Security Acquisition Regulation (HSAR) Clauses”, HSAR 3052.215-70 “Key Personnel or Facilities (DEC 2003)” (page 30 of 71).

The Key Personnel or Facilities under this Contract:

(To be identified by vendors)

The Key Personnel or Facilities under this Contract:

1. Project Manager (TSIF)

2. Project Manager (Freedom Center)

3. Building Engineer (TSIF)

4. Building Engineer (Freedom Center)

(The offeror may identify additional Key Personnel)

f. Section IV “Attachments” (page 42 of 71)

Attachment I: Statement of Work Attachment II: DHS Form 11000-6 Non-Disclosure Agreement Attachment III: TSA System Integration Facility (TSIF) Equipment List Attachment IV: Freedom Center (FC) Equipment List Attachment V: Department of Labor Wage Determination Attachment VI: TSA Management Directive No. 2410.1 – Environmental Management System Attachment VII: TSA Management Directive No. 2410.2 - Waste Prevention and Recycling Program Attachment VIII: TSA Management Directive No. 2400.1 Occupational and Safety Programs Attachment IX: TSA Form 2401 – OSH Incident Investigation Report

Attachment I: Statement of Work Attachment II: DHS Form 11000-6 Non-Disclosure Agreement Attachment III: TSA System Integration Facility (TSIF) Equipment List Attachment IV: Freedom Center (FC) Equipment List Attachment V: Department of Labor Wage Determination Attachment VI: TSA Management Directive No. 2410.1 – Environmental Management System Attachment VII: TSA Management Directive No. 2410.2 - Waste Prevention and Recycling Program Attachment VIII: TSA Management Directive No. 2400.1 Occupational and Safety Programs Attachment IX: TSA Form 2401 – OSH Incident Investigation Report Attachment X: Gym Equipment Attachment XI: TSIF Mezzanine Floor Plan

g. Section V. “Instructions to Prepare Proposal and Evaluation Factors”/ 4. “Proposal Preparation Instructions”, A. General Information” (page 59 of 71).

PROPOSAL VOLUME PAGE LIMITATIONS

(INCL. DIAGRAMS)

Volume I: Technical Proposal 40 Pages (excluding the resumes of Key Personnel. Resumes are limited to 2 pages each, and no more than 5 resumes shall be submitted)

Factor 1: Technical and Management Approach

Volume I 40 Pages

Volume II: Past Performance 10 Pages

Volume II 10 Pages

Volume III: Price Proposal No page limit

Volume III No page limit Please see page 67, paragraph 8 “Additional General Information”, subparagraph 9.

PROPOSAL VOLUME PAGE LIMITATIONS

(INCL. DIAGRAMS)

Volume I: Technical Proposal 50 Pages (excluding the resumes of Key Personnel. Resumes are limited to 2 pages each, and no more than 6 resumes shall be submitted for both facilities combined)

Factor 1: Technical and Management Approach

Volume I 50 Pages

Volume II: Past Performance 15 Pages

Volume II 15 Pages

Volume III: Price Proposal No page limit

Volume III No page limit Please see page 67, paragraph 8 “Additional General Information”, subparagraph 7.

h. Section V. “Instructions to Prepare Proposal and Evaluation Factors”/ 4. “Proposal Preparation Instructions”, A. General Information”, Volume I – Factor #1 Technical and Management Approach” (page 60 of 71).

The Technical and Management Approach shall include at a minimum, the following:

1. An approach that demonstrates its ability to successfully fulfill the requirements of the Statement of Work (SOW) including if the Offeror understands the requirements and tasks necessary to accomplish the stated deliverables. Each task shall be addressed separately and clearly, and distinguish between both facilities.

2. An approach that demonstrates its ability to build in internal controls to successfully address the requirements and solutions to addressing potential problems.

3. An approach that demonstrates an understanding of the work detailed in the Statement of Work (SOW) and management approach for each major task including the technical strategies, experience in similar tasks, access to corporate resources if/when needed and mitigation strategies to ensure proper management oversight.

The Technical and Management Approach shall include at a minimum, the following:

1. An approach that demonstrates its ability to successfully fulfill the requirements of the Statement of Work (SOW) including if the Offeror understands the requirements and tasks necessary to accomplish the stated deliverables. Each plan shall be addressed separately and clearly, and distinguish between both facilities.

2. An approach that demonstrates its ability to build in internal controls to successfully address the requirements and solutions to addressing potential problems, as demonstrated in the four plans outlined below (i.e., Staffing Plan, Operations Plan, Quality Control Plan, and Transition In Plan).

3. An approach that demonstrates an understanding of the work detailed in the Statement of Work (SOW), as demonstrated in the four plans outlined below (i.e., Staffing Plan, Operations Plan, Quality Control Plan, and Transition In Plan), including the technical strategies, access to corporate resources if/when needed and mitigation strategies to ensure proper management oversight.

i. Section V. “Instructions to Prepare Proposal and Evaluation Factors”/ 4. “Proposal Preparation Instructions”, A. General Information”, Volume III: Price Proposal (page 64 of 71).

1. For inclusion into Section I of this RFP at time of any resultant contract award, Offerors shall provide their fixed price per CLIN as well as the composition making up that pricing to include labor categories, rates, supplies, and any subcontractor costs. Pricing shall be for the base and each option year and cover every element/requirement contained in the SOW.

Offerors shall:

a) Complete Section I “Pricing Schedule” of this RFP. Offerors shall ensure that fixed monthly and total prices are submitted for all listen CLINs.

b) Price proposal shall include back up documentation for the total labor hour proposed (as delineated above) (i.e. specific labor categories included in proposal, labor category description, number of labor hours, and the labor rate used for each category included in proposal (PER CLIN)). Offerors shall identify which proposed labor category is wage determination applicable. Offerors shall submit their price proposal in MS Excel Format.

2. Offerors are required to fill in any clause that directs them to do so and submit it as part of Volume III Contents, including HSAR Clause 3052.209-70 “Prohibition on contracts with Corporate Expatriates (JUN 2006)”, FAR 52.212-3 “Offeror Representations and

Certifications—Commercial Items (NOV 2013)”, and HSAR 3052.215-70 “Key Personnel of Facilities (DEC 2003)”.

3. Standard Form SF1449 – requires prime contractor employee signature in blocks 30a, 30b and 30c and a signed copy of the SF30 forms for any amendments issued under this solicitation.

1. For inclusion into Section I of this RFP at time of any resultant contract award, Offerors shall provide their fixed price per CLIN as well as the composition making up that pricing to include labor categories, rates, supplies, and any subcontractor costs. Pricing shall be for the base and each option year and cover every element/requirement contained in the SOW.

Offerors shall:

a. Complete Section I “Pricing Schedule” of this RFP. Offerors shall ensure that fixed monthly and total prices are submitted for all listen CLINs.

b. Price proposal shall include back up documentation for the total labor hour proposed (as delineated above) (i.e. specific labor categories included in proposal, labor category description, number of labor hours, and the labor rate used for each category included in proposal (PER CLIN)). Offerors shall identify which proposed labor category is wage determination applicable. Offerors shall submit their price proposal in MS Excel and MS Word (or PDF) Format. MS Excel shall be used for pricing information (i.e., calculations).

2. Offerors are required to fill in any clause that directs them to do so and submit it as part of Volume III Contents, including HSAR Clause 3052.209-70 “Prohibition on contracts with Corporate Expatriates (JUN 2006)”, FAR 52.212-3 “Offeror Representations and Certifications—Commercial Items (NOV 2013)”, HSAR 3052.215-70 “Key Personnel of Facilities (DEC 2003)”, and FAR 52.209-7 “Information Regarding Responsibility Matters (Jul 2013)”.

3. Standard Form SF1449 – requires prime contractor employee signature in blocks 30a, 30b and 30c and a signed copy of the SF30 forms for any amendments issued under this solicitation.

j. Section V. “Instructions to Prepare Proposal and Evaluation Factors”/ 6. “Proposal Due Date and Time” (1st paragraph) (page 65 of 71).

Offerors are cautioned to submit Volumes I and II of their proposal in either PDF or MS Word Format. Volume III “Price Proposal” shall be submitted in MS Excel Format. Email responses must be received no later than 2:00 p.m. on Friday, August 15, 2014, Local Time (Washington DC). It is the responsibility of the offeror to confirm Government’s receipt of the proposal. The Government will not be responsible for any proposal cost or other pre-contract costs of any kind. The subject of the email should contain the vendors name and the solicitation number: HSTS01-14-R-CT6034.

Offerors are cautioned to submit Volumes I and II of their proposal in either PDF or MS Word Format. Volume III “Price Proposal” shall be submitted in MS Excel and MS Word (or PDF) Format. Email responses must be received no later than 2:00 p.m. on Wednesday, August 27, 2014, Local Time (Washington DC). It is the responsibility of the offeror to confirm Government’s receipt of the proposal. The Government will not be responsible for any proposal cost or other pre-contract costs of any kind. The subject of the email should contain the vendors name and the solicitation number: HSTS01-14-R-CT6034.

k. Section V. “Instructions to Prepare Proposal and Evaluation Factors”/ 8.

“Additional General Information”, #3. Subcontracts, letter c. (page 66 of 71).

c. When practicable, offerors are encouraged to obtain a minimum of three (3) competitive quotes for work to be subcontracted, and select the firm offering the lowest price. When requested, the contractor shall provide original subcontract quotations to the Contracting Officer for review.

c. When practicable, offerors are encouraged to obtain a minimum of three (3) competitive quotes for work to be subcontracted, and select the firm offering the lowest price. When requested, the contractor shall provide original subcontract quotations to the Contracting Officer for review. This guidance applies only to repairs/replacements over the non-reimbursable threshold, in accordance with Section 3.23 “Repairs/Replacements – General” of the SOW, after contract award.

l. Section V. “Instructions to Prepare Proposal and Evaluation Factors”/ 8.

“Additional General Information”, #7 (page 67 of 71).

7. All proposal text font will be Times New Roman 12-point type on standard 8 ½ by 11-inch paper with margins of at least 1" at the top, bottom and both sides.

7. All proposal text font (including graphs, charts, and other informative visuals) will be Times New Roman 12-point type on standard 8 ½ by 11-inch paper with margins of at least 1" at the top, bottom and both sides.

m. Section V. “Instructions to Prepare Proposal and Evaluation Factors”/10.

“Evaluation Factors”, Factor #1 “Technical and Management Approach” (page 68 of 71).

The Government’s evaluation of the Technical and Management Approach shall include at a minimum, the following:

1. The extent to which the approach demonstrates its ability to successfully fulfill the requirements of the Statement of Work (SOW) including if the Offeror understands the requirements and tasks necessary to accomplish the stated deliverables. Each task shall be addressed separately and clearly, and distinguish between both facilities.

2. The extent to which the approach demonstrates its ability to build in internal controls to successfully address the requirements and solutions to addressing potential problems.

3. The extent to which the approach demonstrates an understanding of the work detailed in the Statement of Work (SOW) and management approach for each major task including the technical strategies, experience in similar tasks, access to corporate resources if/when needed and mitigation strategies to ensure proper management oversight.

The Government’s evaluation of the Technical and Management Approach shall include at a minimum, the following:

1. The extent to which the approach demonstrates its ability to successfully fulfill the requirements of the Statement of Work (SOW) including if the Offeror understands the requirements and tasks necessary to accomplish the stated deliverables. Each plan shall be addressed separately and clearly, and distinguish between both facilities.

2. The extent to which the approach demonstrates its ability to build in internal controls to successfully address the requirements and solutions to addressing potential problems, as demonstrated in the four plans outlined below (i.e., Staffing Plan, Operations Plan, Quality Control Plan, and Transition In Plan).

3. The extent to which the approach demonstrates an understanding of the work detailed in the Statement of Work (SOW), as demonstrated in the four plans outlined below (i.e., Staffing Plan, Operations Plan, Quality Control Plan, and Transition In Plan), including the technical strategies, access to corporate resources if/when needed and mitigation strategies to ensure proper management oversight.

3. Modify the following sections in Attachment I “Statement of Work” of this RFP.

Changes read as follows:

a. Section 2. “Project Background and Objectives”, Scope of Work (3rd and 4th paragraphs) (page 2 of 63 – revised version of the SOW).

• The contractor must provide 10 days of transition startup services, after the vetting process is completed and prior to full contract performance, to assist transitioning between contractors. The purpose of this phase is to permit a transition that is seamless to the occupants and to assess the condition of the building and incomplete maintenance work at the time of contractor transition. During this period the Contractor must:

a. Develop an updated building operation plan (if needed).

b. Inspect the condition of all equipment and systems for which the Contractor will assume responsibility. Conduct site assessment of equipment.

c. Review work order history and equipment inventory information.

d. Develop the initial deficiency list report, as described under Section 3.2, subsection “Existing Deficiency Inspection/ Report”.

Not later than the end of the transition startup phase and the concurrent beginning of operations and maintenance services, the Contractor must submit for Government’s approval:

a. The building operating plan.

b. The initial deficiency list report, as described elsewhere in this document.

Revised:

• The contractor must provide 10 days of transition startup services, after the vetting process is completed and prior to full contract performance, to assist transitioning between contractors. The purpose of this phase is to permit a transition that is seamless to the occupants and to assess the condition of the building and incomplete maintenance work at the time of contractor transition.

TSA will provide escorting during the transition period during normal business hours only. During this period the Contractor must:

a. Develop an updated building operation plan (if needed).

b. Inspect the condition of all equipment and systems for which the

Contractor will assume responsibility. Conduct site assessment of equipment.

c. Review work order history and equipment inventory information.

d. Develop the initial deficiency list report, as described under Section

3.2, subsection “Existing Deficiency Inspection/ Report”.

e. Develop the safety plan in accordance with Section 3.1.5.6.

Not later than the end of the transition startup phase and the concurrent beginning of operations and maintenance services, the Contractor must submit for Government’s approval:

a. The building operating plan (to be submitted 5 working days prior to start of the contract performance).

b. The initial deficiency list report, as described elsewhere in this document.

c. The safety plan.

d. The Schedule and updated (final) Staffing Plan (to be submitted during the first week of the transition period) in accordance with Appendix B.

b. Section 2. “Project Background and Objectives”, Scope of Work (last bullet) (page 4 of 63 – revised version of the SOW). Add the following statement:

• The TSIF roof anchor system will require annual inspection per OSHA code by the contactor.

c. Section 3.1.3. “Communications Plan and risk Management Plan” (pages 5 & 6 of 63 – revised version of the SOW).

• Regarding the contractor provided CMMS, service data shall be entered into the software after each service call. Also, a bar-coded PM system will be preferred to be in place to track PM work. The contractor’s CMMS shall provide:

• Accountability

• Visibility

• Increase service levels

• Implement and monitor standards

• Risk Mitigation

• Maintenance Task Completions

• Electronic Reporting

• Act as central point of contact for the Government and Building occupants to take service requests.

The Contractor must provide all hardware and software to support and maintain an automated database of building maintenance and repair activities using a CMMS.

The Contractor must use the CMMS to identify, control, track, and schedule preventive maintenance work, service requests, and equipment inventory. The Contractor must track historical maintenance and repair activities (including tasks, man-hours, materials, and other costs associated with work completion) for each work order received during the performance of the contract. All work done by the Contractor must be accomplished under a CMMS work order. The Contractor will be required to transfer all data from the CMMS system database to the Government at least annually, on a date specified by the COR. In addition, the COR may require the Contractor to transfer data on up to 3 more occasions per year. The method and format for the transfer will be determined by the COR on a task by task basis.

Contractor must provide reports to the COR as requested and in a format and media as requested.

• Regarding the contractor provided CMMS, service data shall be entered into the software after each service call. Also, a bar-coded PM system will be preferred to be in place to track PM work. The CMMS may be a Commercial Off-The-Shelf software, as long as it meets the requirements of the SOW. The contractor’s CMMS shall provide:

• Accountability

• Visibility

• Increase service levels

• Implement and monitor standards

• Risk Mitigation

• Maintenance Task Completions

• Electronic Reporting

• Act as central point of contact for the Government and Building occupants to take service requests.

• Performance Trending.

The Contractor must provide all hardware and software to support and maintain an automated database of building maintenance and repair activities using a CMMS.

The contractor’s CMMS shall be a contractor stand-alone onsite software to be maintained in a contractor’s computer not configured to the DHS/TSA network.

The Contractor must use the CMMS to identify, control, track, and schedule preventive maintenance work, service requests, and equipment inventory. The Contractor must track historical maintenance and repair activities (including tasks, man-hours, materials, and other costs associated with work completion) for each work order received during the performance of the contract. All work done by the Contractor must be accomplished under a CMMS work order. The Contractor will be required to transfer all data from the CMMS system database to the Government at least annually, on a date specified by the COR. In addition, the COR may require the Contractor to transfer data on up to 3 more occasions per year. All data is to be delivered via CD, MS Word, Excel and/or PDF Format. Contractor must provide reports to the COR as requested and in a format and media as requested. The CMMS shall be utilized by the contractor only (the Government does not need access to the system). However, the Government retains ownership of all information and other materials received or developed by the Contractor in support of this contract at all times.

d. Section 3.2.1.2 “Building Engineer – Performance requirements” (pages 13 of 63 – revised version of the SOW).

The Contractor Building Engineer is required to provide the necessary services on-site to help sustain the building’s overall profitability by addressing tenant comfort, equipment reliability, and efficient operation 24/7/365. This is a full-coverage service contract which provides 100% coverage of labor, parts, and materials as well as emergency service. They shall oversee all physical and plant operations to include monitoring, predictive maintenance, preventive maintenance, corrective maintenance, repairs and 24/7/365 emergency service for the entire facility including outside perimeter, Security gates, guard booth, the perimeter fence system(s), parking lot areas and the facility’s electrical/mechanical/plumbing equipment. It will be up to the Building Engineer to schedule either the Maintenance Engineer to work the night shift or vice versa but the Building Engineer or the Maintenance Engineer shall be on site at all times.

In addition, the Building Engineer shall manage all subcontractor personnel and be the primary point of contact (POC) for enforcing the requirements under this contract.

The Contractor Building Engineer is required to provide the necessary services on-site to help sustain the building’s overall profitability by addressing tenant comfort, equipment reliability, and efficient operation 24/7/365. This is a full-coverage service contract which provides 100% coverage of labor, parts, and materials as well as emergency service. They shall oversee all physical and plant operations to include monitoring, predictive maintenance, preventive maintenance, corrective maintenance, repairs and 24/7/365 emergency service for the entire facility including outside perimeter, Security gates, guard booth, the perimeter fence system(s), parking lot areas and the facility’s electrical/mechanical/plumbing equipment. The Building Engineer or Maintenance Engineer shall be onsite at all times during normal hours.

Normal Hours are: Freedom Center: Monday through Sunday 6:00am – 6:00pm.

TSIF: Monday through Friday 6:00am – 6:00pn.

In addition, the Project Manager shall manage all subcontractor personnel and be the primary point of contact (POC) for enforcing the requirements under this contract. However, the Building Engineer will serve as alternate during the absence of the Project Manager.

e. Section 3.2.1.7 of the revised version of the SOW (page 16 of 63).

The following items are excluded from this Statement of Work:

Security system including readers and associated components All Cargo, Passenger Screening and baggage handling testing equipment

(TSIF)

Vending Machines

Copiers/Printers

Telecommunications equipment and cabling

AED kits

Roof Repairs (Freedom Center only)

Exterior Finishes (Outside of Building), except for the Chiller Plant, (Freedom Center Only).

Asphalt Surface (Freedom Center only). However, it should be noted that the contractor will be responsible for cleaning and striping of parking lot, green areas, sidewalks, and exterior lighting.

Audio/Visual Equipment testing and emergency repairs - including projectors, projector screens, TVs, controls, and associated components.

(Freedom Center).

Rekeying offices.

Furniture Repairs.

3.2.1.7 The following items are excluded from this Statement of Work:

Security system including readers and associated components

All Cargo, Passenger Screening and baggage handling testing equipment

(TSIF)

Vending Machines

Copiers/Printers

Telecommunications equipment and cabling

AED kits

Roof Repairs (Excluded at Freedom Center only)

Exterior Finishes (Outside of Building), except for the Chiller Plant, (Excluded at Freedom Center Only).

Asphalt Surface (Excluded at Freedom Center only). However, it should be noted that the contractor will be responsible for cleaning and striping of parking lot, green areas, sidewalks, and exterior lighting.

Audio/Visual Equipment testing and emergency repairs - including projectors, projector screens, TVs, controls, and associated components.

(Excluded at Freedom Center).

Rekeying offices.

Furniture Repairs.

f. Section 3.4.4 “Electrical Switchgear/Generator and Control Equipment/Power Distribution and Other Equipment” (5th paragraph) (page 26 of 63 – revised version of SOW).

Testing shall include but not limited to:

Infrared/Thermography survey testing annually (contractor shall provide the Government with a written report to include all imagery.)

Generator and UPS annual load testing

Weekly no load run tests on generators

Inspection/maintenance reports on all electrical equipment

Note: The current Gensets are prewired to accept a portable load bank. However, there is no artificial load bank permanently wired.

The fuel tanks are located at the bottom of each Genset framework. Genset 1 has a fuel capacity of 4,000 U.S. Gallons and Genset 2 has a fuel capacity of 2,700 U.S.

Gallons. The contractor is responsible for maintaining a fuel usage report however the TSA is responsible for refueling as needed.

Testing shall include but not limited to:

Infrared/Thermography survey testing annually (contractor shall provide the Government with a written report to include all imagery.)

Generator and UPS annual load testing

Weekly no load run tests on generators

Inspection/maintenance reports on all electrical equipment

Note: The current Gensets are prewired to accept a portable load bank. However, there is no artificial load bank permanently wired. The contractor will be required to provide a load bank.

The fuel tanks are located at the bottom of each Genset framework. Genset 1 has a fuel capacity of 4,000 U.S. Gallons and Genset 2 has a fuel capacity of 2,700 U.S.

Gallons. The contractor is responsible for maintaining a fuel usage report however the TSA is responsible for refueling as needed.

All testing of generators shall be coordinated with the COR.

g. Section 3.5 “Plumbing Systems” (last bullet) (page 27 of 63 – revised version of SOW). Add the following statement:

Cisterns/Pits – Keep clean and provide preventive maintenance (TSIF/Freedom Center:

one unit at each facility).

h. Section 3.7 “Elevator Maintenance”/ 3.7.1 “Performance Specifications” (1st paragraph) (page 28 of 63 – revised version of SOW).

A qualified elevator maintenance technician with at least 10 years related experience in elevator maintenance shall conduct preventive maintenance on all six hydraulic elevators and conduct repairs as needed. Safety training shall be completed for all personnel conducting elevator maintenance and shall include confined space and hot work. Performance evaluations shall include checking floor to floor time, car speed, accelerations/deceleration, and door operation. The lead technician shall manage the following requirements:

A qualified elevator maintenance technician with at least 10 years related experience in elevator maintenance shall conduct preventive maintenance on all three hydraulic elevators and conduct repairs as needed. Safety training shall be completed for all personnel conducting elevator maintenance and shall include confined space and hot work. Performance evaluations shall include checking floor to floor time, car speed, accelerations/deceleration, and door operation. The lead technician shall manage the following requirements:

i. Section 3.7 “Elevator Maintenance”/ 3.7.2 “Elevators” & 3.7.3 “Deliverables” (page 28 of 63 – revised version of SOW).

3.7.2 Elevators

Dover service/passenger elevator Dover passenger elevator Three elevators (TSIF only).

3.7.3 Deliverables

Elevator PM Reports Documentation on any elevator repairs Elevator certificates kept current O&M Records Copy of license for each employee Inventory of Spare Parts Elevator Inspection Report

3.7.2 Elevators/Lift

The TSIF Facility has a total of three elevators: one (1) passenger only, and two (2) cargo/passenger elevators.

The Freedom Center has a total of one cargo loading dock lift.

3.7.3 Deliverables

Elevator/Lift PM Reports Documentation on any elevator/list repairs Elevator certificates kept current O&M Records Copy of license for each employee Inventory of Spare Parts Elevator/Lift Inspection Report

j. Section 3.9 “Fire Alarm System Preventive Maintenance and Emergency Service” (page 28 of 63 – revised version of SOW).

The Contractor shall provide fire alarm monitoring, testing and service for the fire alarm system throughout both facilities in accordance with state and Federal Code (NFPA 72, the National Fire Alarm Code, 2002 edition). The Contractor shall provide a certified technician(s) to perform all tests and services as required that shall meet Code and maintain system factory warranty. The Contractor shall provide all required test equipment. The Contractor shall provide 24/7/365 emergency services with a maximum 4-hour response time. TSIF Fire Alarm and Fire Suppression System testing shall be coordinated through Government to inform the Metropolitan Washington Airport Authority (MWAA). This testing shall be scheduled at least 4 weeks in advance in order to coordinate efficiently and get the proper approvals to conduct the testing. Annual system testing is to be in compliance with local and state codes. Fire Alarm and Fire Suppression System testing will be conducted by MWAA and will need to be coordinated through TSA. The Freedom Center Fire Alarm and Fire Suppression System testing shall be coordinated through the COR to inform the local county (Fairfax County) and building occupants.

IN NO CASE SHALL THE FIRE ALARM SYSTEMS BE LEFT IN A DISABLED

CONDITION WITHOUT NOTIFYING THE COR.

Fire Extinguishers:

TSIF: 10 fire extinguishers (ABL Type) Freedom Center: 4 Fire extinguishers (ABL Type) (All building are code compliance sprinkler. Field verification is required.)

The Government reserves the right to make any test or inspection it deems necessary to ensure all performance requirements are being met.

The Contractor shall provide fire alarm monitoring, testing and service for the fire alarm system throughout both facilities in accordance with state and Federal Code (NFPA 72, the National Fire Alarm Code, 2002 edition). The Contractor shall provide a certified technician(s) to perform all tests and services as required that shall meet Code and maintain system factory warranty. The Contractor shall provide all required test equipment. The Contractor shall provide 24/7/365 emergency services with a maximum 4-hour response time. TSIF Fire Alarm and Fire Suppression System testing shall be coordinated through Government to inform the Metropolitan Washington Airport

Authority (MWAA). This testing shall be scheduled at least 4 weeks in advance in order to coordinate efficiently and get the proper approvals to conduct the testing. Annual system testing is to be in compliance with local and state codes. Fire Alarm and Fire Suppression System testing will be conducted by the contractor and will need to be coordinated through TSA. A representative from MWAA must be onsite during testing and will serve as approving official. The Freedom Center Fire Alarm and Fire Suppression System testing shall be coordinated through the COR to inform the local county (Fairfax County) and building occupants. The contractor shall test all bells, alarms, and strobes prior to 7:00 AM of the test day.

The Freedom Center is required by Fairfax County to have an off-site UL rated fire alarm monitoring center and the TSIF fire alarm system us monitored by MWAA Fire and Rescue Department. The contractor shall be responsible for the off-site UL rated alarm monitoring center for the Freedom Center.

IN NO CASE SHALL THE FIRE ALARM SYSTEMS BE LEFT IN A DISABLED

CONDITION WITHOUT NOTIFYING THE COR.

Fire extinguishers and suppression systems will be inspected, tested and maintained in accordance with codes set by the Authority Having Jurisdiction and the manufactures’ recommendation..

Fire Extinguishers:

TSIF: 35 fire extinguishers (ABL Type) Freedom Center: 5 Fire extinguishers (ABL Type)

TSIF Freedom Center Pull Stations 18 15 Smoke Detectors 181 72 Heat Detectors 12 0 Duct Smoke Detectors 15 23 Fire Extinguishers 35 5 Fire Dampers 0 40 Smoke Dampers 2 40

(All buildings are code compliance sprinkler. Field verification is required.)

The Government reserves the right to make any test or inspection it deems necessary to ensure all performance requirements are being met.

k. Section 3.13.1 “Janitorial” (1st paragraph) (page 31 of 63 – revised version of

SOW).

Cleaning is required throughout the facility and premises, including the outside areas, on a 24/7/365 basis (see Appendix B). The Contractor shall ensure the facility remains clean according to health, safety, and industry standards. The Contractor is to consider the facility size, rest room accommodations, locker room/fitness center, and number of personnel occupying the facility. Occupancy is at its minimum from 10:00PM to 5:00AM for the Premises. Building Waste disposal pick-up must occur on a biweekly basis, at a minimum. The Contractor will be responsible for scheduling all location trash pick-ups, recycling, and hazardous waste disposal. The Contractor must be cognizant of, and comply with, all Federal, State, and local laws and regulations related to the disposal (landfill, sewer discharge, etc.) of hazardous waste and materials used or removed in the performance of the contract or discharged by the building, and must comply with all such requirements, including record keeping requirements. Fluorescent lamps, batteries, and other items in any quantity subject to the Universal Waste rules for hazardous waste management and disposal must be recycled or disposed of properly.

Cleaning is required throughout the facility and premises, including the outside areas, during normal hours (see Appendix B). The Contractor shall ensure the facility remains clean according to health, safety, and industry standards. The Contractor is to consider the facility size, rest room accommodations, locker room/fitness center, and number of personnel occupying the facility. Occupancy is at its minimum from 10:00PM to 5:00AM for the Premises. Building Waste disposal pick-up must occur on a biweekly basis, at a minimum. The Contractor will be responsible for scheduling all location trash pick-ups, recycling, and hazardous waste disposal. The Contractor must be cognizant of, and comply with, all Federal, State, and local laws and regulations related to the disposal (landfill, sewer discharge, etc.) of hazardous waste and materials used or removed in the performance of the contract or discharged by the building, and must comply with all such requirements, including record keeping requirements.

Fluorescent lamps, batteries, and other items in any quantity subject to the Universal Waste rules for hazardous waste management and disposal must be recycled or disposed of properly.

l. Section 3.13.3 “Cleaning Specifications and Work Performance Guidelines”/ “All Common Use Areas” (last bullet paragraph) (page 35 of 63 – revised version of SOW).

All interior walk-off mats are to be kept clean and replaced as needed

All interior walk-off mats are to be kept clean.

m. Section 3.13.3 “Cleaning Specifications and Work Performance Guidelines”/ “General Office Areas - Periodic” (page 36 of 63 – revised version of SOW).

Hand-dust all door louvers and other ventilating louvers once every two (2) weeks.

Dust all baseboards monthly.

Dust all lamp shades weekly.

Detail vacuum once per week underneath all furniture.

Dust all picture frames, charts, and similar hangings quarterly Dust all vertical surfaces such as walls, partitions, doors, and other surfaces not reached in nightly cleaning four (4) times per year.

Dust exterior of lighting fixtures annually.

Dust all window treatments quarterly.

Dust quarterly all air conditioning louvers, grills, etc., not reached in nightly cleaning.

Dust clothes closets, shelving, and coats racks monthly.

Dust all silk plants Deep clean furniture such as couches and chairs

Hand-dust all door louvers and other ventilating louvers once every two (2) weeks.

Dust all baseboards monthly.

Dust all lamp shades weekly.

Detail vacuum once per week underneath all furniture.

Dust all picture frames, charts, and similar hangings quarterly Dust all vertical surfaces such as walls, partitions, doors, and other surfaces not reached in nightly cleaning four (4) times per year.

Dust exterior of lighting fixtures annually.

Dust all window treatments quarterly. Building exterior/interior windows are to be scheduled for cleaning annually. All other glass interior office, conference rooms’ windows and doors are to follow daily and periodic cleaning schedule.

Dust quarterly all air conditioning louvers, grills, etc., not reached in nightly cleaning.

Dust clothes closets, shelving, and coats racks monthly.

Dust all silk plants Deep clean furniture such as couches and chairs

n. Section 3.13.3 “Cleaning Specifications and Work Performance Guidelines”/ “Building Exterior” (last bullet) (page 39 of 63 – revised version of SOW).

All exterior walk-off mats are to be kept clean and replaced as needed.

All exterior walk-off mats are to be kept clean.

o. Section 3.13.4 “Interior and Exterior Pest Management” (bullets) (page 39 of 63 – revised version of SOW).

Self-contained compactors rather than dumpsters or stationary dumpsters for storing solid waste awaiting pickup.

Pressure washing of trash rooms and loading docks.

Food preparation and storage areas remain clean.

Dedicated, tightly covered receptacles for food waste in indoor areas with chronic pest problems.

Replacement of dense ground cover in landscapes with chronic rodent problems.

Self-contained compactors rather than dumpsters or stationary dumpsters for storing solid waste awaiting pickup.

Pressure washing of trash rooms and loading docks (to be coordinated with COR) Food preparation and storage areas remain clean.

Dedicated, tightly covered receptacles for food waste in indoor areas with chronic pest problems.

Replacement of dense ground cover in landscapes with chronic rodent problems.

p. Section 3.14.2 “Snow Removal”/ subsection “Snow Removal” (page 43 of 63 –

Snow Removal: Snow must be removed from the site when the accumulation exceeds that which can be pushed off of the roads, parking areas, ramps and walkways without blocking traffic, parking spaces and pedestrian thoroughfares or impedes the visibility of vehicular operators or pedestrians. Complete snow and ice removal from entrances, steps, landings, sidewalks, and approaches.

Snow Removal: Snow must be removed from the site when the accumulation exceeds that which can be pushed off of the roads, parking areas, ramps and walkways without blocking traffic, parking spaces and pedestrian thoroughfares or impedes the visibility of vehicular operators or pedestrians. Complete snow and ice removal from entrances, steps, landings, sidewalks, and approaches. No accumulation of snow will be allowed to rest against the fences, gates or buildings.

q. Section 3.14.4 “Security Guard Booth/Barriers Preventive Maintenance and Emergency Service” (title) (page 44 of 63 – revised version of SOW).

3.14.4 Security Guard Booth/Barriers Preventive Maintenance and Emergency Service

3.14.4 Security Guard Booth/Barriers Preventive Maintenance and Emergency Service (Freedom Center Only)

r. Section 3.19 “Government Furnished Resources (GFR)/ subsection 3.19.1 (page 47 of 63 – revised version of SOW).

The Government will provide the Building Engineer with office space in the Building Maintenance Office at both facilities. The space will be equipped with a desk, computer and telephone and will have convenient access to a printer, fax machine and photocopier. The Government will provide copy paper for reports. Limited storage for inventory of materials and tools will be provided at the Premises for a maintenance shop.

The Government will provide the Building Engineer and Project Manager with desk space in the Building Maintenance Office at both facilities (with access to TSA network and BAS network only). The space will be equipped with a desk, computer and telephone and will have convenient access to a printer, fax machine and photocopier. The Government will provide copy paper for reports. Limited storage for inventory of materials and tools will be provided at the Premises for a maintenance shop. The Government will provide, as needed, space for short training sessions, to be coordinated with the COR. However, the Government will NOT provide training.

s. Section 3.19 “Government Furnished Resources (GFR)/ subsection 3.19.3 (page 47

3.19.3 The Government will pay for all utilities including electricity, gas, water, etc.

3.19.3 The Government will pay for all utilities including electricity, gas, water, etc. In addition, all work station and break room trash containers will be provided by the Government.

t. Section 3.19 “Government Furnished Resources (GFR)/ subsection 3.19.6 (page 48

3.19.6 The Government will maintain/provide minimal building MEP attic stock items for contractor’s use.

3.19.6 The Government will maintain/provide minimal building MEP attic stock items for contractor’s use. The contractor may use the Government’s man-lift available at each facility.

u. Section 3.19 “Government Furnished Resources (GFR). Add the following statement (page 48 of 63 – revised version of SOW).

3.19.7 The Government owns all Mechanical, Electrical and Plumbing equipment and systems at both facilities (Freedom Center and TSIF).

v. Section 3.23.2 “Reimbursable Repairs” (page 52 of 63 – revised version of SOW).

Reimbursable Repairs:

If a repair exceeds the non-reimbursable repair cost threshold established above and has been approved and verified by the COR or designee, it becomes a reimbursable repair. Reimbursable repairs are reimbursable to the Contractor, once approved by the CO or designee, for the portion (shared liability) of the cost exceeding the non-reimbursable threshold of $3,000.00 (See repair shared liability example below).

3.23.2 Reimbursable Repairs:

If a repair exceeds the non-reimbursable repair cost threshold established above and has been approved and verified by the COR or designee, it becomes a reimbursable repair. Reimbursable repairs are reimbursable to the Contractor, once approved by the CO or designee, for the portion (shared liability) of the cost exceeding the non-reimbursable threshold of $3,000.00 (See repair shared liability example below).

All other requirements of the SOW (i.e., Snow…