Amendment_0010_with_all_attachments.pdf

PDF 1 MB Posted Nov 4, 2015

Attached to: Lease of X-Ray Machines
Solicitation number: HSHQEC-15-R-00005
Issued by: Department of Homeland Security Office of Procurement Operations

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Amendment 0010 with all attachments (updated SOW Prohibited Items List Updated 1449 price schedule and Q A doc).

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File	Type	Posted
Amd_0012.pdf	PDF	Nov 10, 2015
Amd_0011.pdf	PDF	Nov 6, 2015
Amd_0009.pdf	PDF	Oct 29, 2015
Amendment_0008.pdf	PDF	Oct 17, 2015
Amendment_0007.pdf	PDF	Oct 8, 2015
Amendment_0006.pdf	PDF	Oct 6, 2015
Amendment_0005.pdf	PDF	Sep 28, 2015
Amendment_0004.pdf	PDF	Sep 21, 2015
Amendment_0003.pdf	PDF	Sep 8, 2015
Amendment_0002.pdf	PDF	Aug 26, 2015
Current_X-Ray_Locations.pdf	PDF	Aug 14, 2015
PreProposal_Notification.pdf	PDF	Aug 14, 2015
Amendment_0001.pdf	PDF	Aug 14, 2015
CONTRACT_CLAUSES.pdf	PDF	Aug 12, 2015
ATTACHMENT_2-Past_Project_Form.docx	DOCX document	Aug 12, 2015
TABLE_OF_CONTENTS.pdf	PDF	Aug 12, 2015
Attachment_3_-_Past_Performance_Questionaire_8-6.doc	DOC document	Aug 12, 2015
Statement_of_Work_X-Ray.pdf	PDF	Aug 12, 2015
SF_1449.pdf	PDF	Aug 12, 2015
SOLICITATION_PROVISIONS.pdf	PDF	Aug 12, 2015

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NSN 7540-01-152-8070 STANDARD FROM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA

FAR (48 DFR) 53.243

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 32

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable) 0010 November 4, 2015

6. ISSUED BY CODE OPO/FPS/EACCG/R11 7. ADMINISTERED BY (If other than Item 6)

NPPD/FPS/East CCG/Region 05 U.S. Dept. of Homeland Security Ofc. of Procurement Operations - FPS 701 Market Street, Suite 3200 Philadelphia, PA 19106 Attn: Patricia Campbell, (215) 521-2278, patricia.r.campbell@hq.dhs.gov

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State, and ZIP Code) ( ) 9A. AMENDMENT OF SOLICITATION NO.

HSHQEC-15-R-00005

9B. DATED (SEE ITEM 11)

August 12, 2015

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers Is extended, X is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; of (c) By separate letter of telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

() A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, Is required to sign this document and return copies to the issuing office.

14. DECRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This Amendment hereby provides the following:

A. A revised complete conformed copy of the Scope of Work (SOW) is hereby included with this amendment.

B. SOW Exhibit B – Prohibited Items List is included with this amendment.

C. The revised conformed copy of the 1449 with updated price schedule is included with this amendment.

D. The solicitation questions with answers document is included with this amendment.

E. The hour and date specified for receipt of offers remains unchanged for November 10, 2015 at 11:00AM ET.

F. All other terms and conditions remain unchanged.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type of print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or Print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Department of Homeland (DHS) National Protection and Programs Division (NPPD)

Federal Protective Service (FPS)

National Countermeasures Program (NCP) Lease of X-Ray Machines

Statement of Work (SOW)

HSHQEC-15-R-00005 Amendment 0010

1. Background

The Department of Homeland Security (DHS), National Protection Programs Directorate (NPPD), Federal Protective Service (FPS), utilizes x-ray machines to physically screen the personal items and packages of employees, contractors, and visitors to federal facilities for illegal and prohibited items. This equipment will also be used to screen parcel deliveries and mail to federal facilities.

2. Scope

FPS requires a contractor to lease new x-ray machines for FPS designated locations within the Contiguous United States (CONUS) and Outside the Contiguous United States (OCONUS) to include Hawaii, Guam, Puerto Rico, and the U.S. Virgin Islands (see Appendix A).

Additionally, the scope of work herein will include shipping, handling, installation, maintenance, and a service agreement.

3. Technical Requirements

Government Specifications and Standards: The Contractor must provide new x-ray machines consisting of all new parts and software, and must comply with all applicable federal regulations. X-ray machines must comply with all applicable standards of the American National Standards Institute (ANSI) and Underwriters Laboratories (UL). The Contractor must be able to provide a machine for each category listed below.

Technical Performance Specifications (Table 1): Below outlines the minimum required specifications and component requirements for each x-ray machine type.

TABLE 1: Technical Performance Specifications

Mailroom/Compact Security Screening

Standard/Personnel Security Screening

Midsize Parcel Security Screening (For small loading docks)

Large Parcel/Loading Dock Security Screening

Wire Gauge Detected (minimum)

38 AWG Standard 39 AWG Standard 36 AWG Standard 36 AWG Standard

39 AWG Typical 41 AWG Typical 39 AWG Typical 39 AWG Typical

Penetration- Steel 27 mm Standard 27 mm Standard 27 mm Standard 27 mm Standard

(minimum) 30 mm Typical 30 mm Typical 30 mm Typical 30mm Typical

X-ray Generator Voltage

125kV-140kV 140kV -160kV 140kV -160kV 140kV -160kV

Dimensions (Not Including Roller Tables)

Must fit in a space of 56” L x 36” W which will allow customers to install without reconfiguring mailroom operations.

Not specified

Must fit in a space of 85” L x 41” W which will allow installation into customer smaller loading dock areas.

Conveyor height must not exceed 38”

Minimum Conveyor Load Rating (evenly distributed)

150 lbs. Not specified Not specified Not specified

Software Features

Materials Distinction Threat Image Projection (TIP) (or similar software), Operator Training, Min 16x Digital Zoom, Automatic Image Archiving

Maintenance and Service Agreement

Duration of Lease Duration of Lease Duration of Lease Duration of Lease

Capabilities

The automated threat detection capability shall detect explosives, , and detect the following threats:

(See attached Prohibited Items List)

The automated threat detection capability shall detect explosives, , and detect the following threats:

(See attached Prohibited Items List)

The automated threat detection capability shall detect explosives, , and detect the following threats:

(See attached Prohibited Items List)

The automated threat detection capability shall detect explosives, , and detect the following threats:

(See attached Prohibited Items List)

Detection - Threat Indication

The system shall provide an Automated Threat Recognition (ATR) capability. When automated threat detection is enabled, the system shall provide an auto-detect alarm that clearly highlights or indicates the anomaly or threat object with the color red The system shall indicate the location of the threat or anomaly to the operator by either bounding or highlighting the threat or anomaly.

Film safety ISO 1600 ISO 1600 ISO 1600 ISO 1600

Tunnel dimensions As large as 60cm wide x 32mm high (24” w x 12” h)

As large as 620mm wide x 459mm high (24.3” w x 18.2” h)

As large as 75.5mm wide x55.5mm high (30” w x 22” h)

As large as 1010mm wide x 1009mm high (39.7’w x 39.6”h)

Power supply Standard: 230 VAC or 120 VAC +10%/- 15%

Standard: 230 VAC or 120 VAC +10%/- 15%

Article Handling Hardware

The roller height range shall be adjustable at a minimum between 30 and 36 inches with fixed feet (No Casters) measured from floor to roller top. The roller tables shall be designed for concatenation in unlimited quantities without special adaptors or units, with end-stop provisions on the end furthest from the scanner.

The system shall have roller conveyors located at front and rear

Entrance Roller Tables

The entrance roller tables shall be attached to the entrance end of the scanner conveyor.

The entrance tables shall have the capability to utilize height adjustable and removable guards to prevent items from falling off the table after loading.

The entrance roller tables shall be attached to the entrance end of the scanner conveyor.

The entrance tables shall have the capability to utilize height adjustable and removable guards to prevent items from falling off the table after loading.

The entrance roller tables shall be attached to the entrance end of the scanner conveyor.

The entrance tables shall have the capability to utilize height adjustable and removable guards to prevent items from falling off the table after loading.

The entrance roller tables shall be attached to the entrance end of the scanner conveyor.

The entrance tables shall have the capability to utilize height adjustable and removable guards to prevent items from falling off the table after loading.

Exit Roller Tables

The exit roller tables shall be mechanically attached to the exit end of the scanner conveyor.

4. Method of Shipment

The Contractor must use industry best commercial practices for shipping and must remain in compliance with all applicable local, state and federal regulations.

5. Delivery and Installation of New Equipment

Leases will be ordered for a period consisting of one, 12 month base period and when exercised, up to four, 12 month option periods. The order will specify the type of entrance table required (long or short) as well as the exit table required (long or short). Tables shall be factored into the monthly lease price of the x-ray machine. If the wrong size table (s) are specified in the order by the Government, the contractor shall replace the table (s) within 15 calendar days, after receiving the modification or order from the Government.

The Contractor must provide for the necessary shipment and delivery of the x-ray machines, tables to each location as ordered by the Government.

Delivery must be Free On Board (F.O.B.) destination. Any shipping costs shall be factored into the lease price. For informational purposes only, current locations with x-ray machines are listed in Appendix B.

Delivery and installation time allowances are as follows:

Item Delivery Time Delivery of CONUS x-ray machines NLT 30 days after awarded order Delivery of OCONUS x-ray machines NLT 90 days after awarded order Installation of new unit NLT 24 hours after delivery to location Delivery of X-ray consumable supplies Upon delivery of x-ray machine Begin Onsite Operator Training NLT 24 hours from installation of x-ray machine

Any equipment delivered outside the required allotted delivery days specified above will incur a late fee deduction of $100.00 per day. The late fee deduction will be taken from the initial invoice submitted against the order.

Installation and Training: Installation of new machines will occur within 24 hours after delivery to the specific locations as listed in the awarded order.

Installation includes setting up all software, hardware, and accessories as well as the removal of all packaging materials from the premises.

The Contractor must deliver and install x-ray machines between the business hours 8:00 a.m. and 4:30 p.m. (local time), Monday through Friday, excluding Federal holidays unless alternate delivery arrangements were authorized by the COR. Delivery times must be scheduled and confirmed with the authorized ordering official and the local facility points of contact (POC) no less than 3 business days prior to the confirmed delivery and installation dates. These individuals will be specified on the orders issued under this contract.

The Contractor must notify the Contracting Officer’s Representative (COR) in writing confirming they have communicated with the local facility POC. The Contractor will provide the COR with the name and phone number of the local facility POC who confirmed and agreed to accept delivery. Such notification must be made no less than 3 business days in advance of each delivery and installation date. The Contractor will provide a delivery notification in writing to the COR containing the name and phone number of the accepting FPS official.

To avoid interruptions to ongoing security screening operations, delivery and/or installation may on rare occasions be necessary during non-business hours, at no additional cost to the Government. Specific agency and facility security screening procedures will be identified in writing prior to delivery.

Prior to installation, the Contractor must notify the COR of pending installation date. Upon completion of installation, the Contractor must demonstrate that the x-ray machine is properly functioning, pursuant to the operating instructions furnished with each x-ray machine and in the presence of the FPS full time Federal employee designated representative. Contract security forces are not authorized to accept operating instructions in lieu of a FPS full time Federal employee. The Contactor must provide the COR written notification to include the date, time, and POC present when installation and training are completed. This information must be provided no later than 7 business days from completion.

The Contractor must make every effort to minimize the impact of deliveries on security operations.

The Contractor must provide the COR with a monthly report detailing the installation, maintenance and removal of x-ray machines in the inventory.

6. Maintenance and Service Calls

The Contractor must maintain all equipment in accordance with original equipment manufacturer (OEM) standards and industry best practices. Accordingly, the Contractor must provide annual maintenance coverage for each x-ray machine for the life of the lease.

The Contractor must provide all preventive maintenance during the life of the lease (at least once per year). The Contractor’s preventive maintenance plan must incorporate examining, calibrating, cleaning, lubricating, testing, and adjusting the equipment, and as conditions warrant, repairing or replacing equipment included under the contract in accordance with Original Equipment Manufacturer standards. The Contractor shall ensure that each x-ray machine continues to operate as originally designed and installed.

Maintenance and repairs must be performed during the hours of 8:00 a.m. to 4:30 p.m. (local time), Monday through Friday (excluding Federal holidays) unless otherwise agreed to between the CO, COR, and Contractor.

The Contractor must respond to verbal or written service requests from the authorized ordering official established in the awarded task order at the FPS location responsible for the region where the x-ray machine is located. Please note that the authorized ordering official does not have authority to make changes or approve anything other than what is established in the contract/task order. Only the CO has this authority.

“Response” to a service call is considered to be verbal instructions provided over the telephone by a qualified technician to the machine operator which details the procedure for restoring full operational status of the x-ray machine, or the arrival of a qualified technician at the site where service is being requested, to evaluate and affect the repair. Any actions taken by the machine operator at the request of the Contractor must be at the Contractor’s risk.

The Contractor must maintain a maintenance log to catalog all service requests, the action taken, time expended, date completed and the name of the technician who completed the service call.

The maintenance log must be made available to the CO and COR, on request.

The Contractor must provide a toll free customer support telephone services to receive routine and emergency service requests, and coordinate service technician response. The Customer Service representatives must be available during the hours of 8:00am to 4:30pm locally, and fluent in English as spoken in the United States, including common terms and idioms used in the screening of visitors and operation of x-ray machines.

The initial response to a service call must occur within a four (4) hour timeframe of receiving the call if the call comes in during the normal work day hours Monday- Friday.

An initial response is considered a telephone call from a qualified technician to the authorized ordering official or the arrival of a qualified technician at the location of the unit requiring service. The purpose of the initial response is to make an assessment of the nature of the problem and determine the priority level of service required.

If during the initial response the facility is found to be closed for the day, the Contractor’s qualified technician must initiate a second return telephone call or site visit on the next business day within the first hour of normal business hours for that facility.

During a telephonic initial response, the technician may instruct the authorized ordering official or his/her designee on how to conduct simple diagnostic tests and provide the results from such tests. The results of the diagnostic tests will be used by the Contractors and authorized ordering official or his/her designee to determine whether a site visit is necessary to make repairs and if so, to determine the priority level of the required service.

The Government will not be responsible for performing any maintenance or repair tasks other than conducting simple diagnostic tests, setting changes, system reboots, or technical troubleshooting methods. Any actions taken by the Government at the request of the Contractor must be at the Contractor’s risk.

If a site visit is determined to be necessary, the priority level required service and response time for the Contractor to arrive on site must be established as follows:

• Priority 1: One or more hardware/software functions are not available Response Time: 1 Business Day

• Priority 2: X-ray machine performance is reduced and/or frequent interferences. (This includes natural disasters which will render the machine inoperable.)

Response Time: 3 Business Days

• Priority 3: A defect exists but it does not impede the machine’s operations Response Time: 5 Business Days

All on-site visits must be scheduled through the COR or authorized ordering official or his/her designee.

Response times must be measured from the time zone of the equipment’s location and not from the time zone of the authorized ordering official or COR initiating the service call. Service technicians must plan to arrive at the equipment location within the required response times and with enough time to begin work within normal business hours on the day of response. If late afternoon arrival cannot be avoided, the Contractor must notify the COR. Service scheduled after regular business hours may be authorized by the COR on a case by case basis, at no additional cost to the Government. The Contractor is allowed 2 business days from the time of his arrival to complete repairs or to order replacement equipment. Replacement equipment must have equal or greater capabilities than the equipment that it replaced.

If additional time for a service call is needed, the Contractor must submit a written or verbal request to the COR within response times specified above, explaining the need for time extension and the proposed time for completion of the repair. The COR may accept or reject the request for a time extension and, if rejected, may require replacement of the equipment.

The Contractor must maintain a maintenance log to catalog all service requests by diagnosis, location, requests, the action taken, time expended, date completed and the name of the technician who completed the service call. The cumulative maintenance log must be made provided to the CO and COR quarterly and within 3 business days upon request.

The Contractor must provide a toll free customer support telephone service lines to receive routine and emergency service request and to coordinate service technician response with availability during normal business hours for all locations nationwide. The customer service representatives must be fluent in English including common terms and idioms used in the x-ray field.

The Contractor must conduct and maintain Radiation Survey reports at least once per year or more if required by state, local and federal guidelines. A list of all completed reports must be provided to the COR on a quarterly basis. A summary of the reports maintained on file by the vendor shall be provided to the COR monthly.

One preventative maintenance inspection and one radiation survey per year is the minimum, unless the equipment has been moved more than 50’ or there is a technical problem with the equipment.

All costs described in this section shall be included within the lease price.

7. X-Ray Replacement

The failure of an x-ray machine to maintain an uptime of 95% or higher within a 60-day period will result in a request for the replacement with new equipment.

Uptime is defined as the full functioning of all hardware and software features available on the unit simultaneously.

The Contractor must deliver and install a replacement x-ray machine within 72 hours (3 business days) after a replacement determination by a service technician or written request provided by the Contracting Officer to the Contractor’s customer service representative. After this 72 hour period, failure to provide a replacement x-ray machine will result in a deduction of $100.00 per day to be self-deducted from the monthly invoice.

The removal of the existing x-ray must be completed no later than (NLT) 24 hours after installation of the replacement machine.

The replacement x-ray machine must have capabilities and functions equal to or greater than the machine being replaced.

The Contractor must provide a temporary x-ray machine new or used, of equal or greater capabilities and functions within the 72 hour (3 business days) response time while awaiting delivery of a permanent new replacement.

The Contractor will provide an Operator’s manual to the FPS POC and functional operations training to all available users, supervisors, managers and the FPS POC for all temporary replacement machines.

Within 30 days of written notification from the CO/COR for replacement, the Contractor must deliver and install the permanent machine at the receiving facility.

The replacement of an x-ray machine will not result in any additional cost to the Government.

8. Removal of Leased Machines/Disposal of Non-Leased Machines

Once the lease has expired for an x-ray machine, the contractor shall promptly remove the x-ray machine within five business days. The Government will not pay any separate disposal fees for leased x-ray machines under this effort. Deductions shall be taken by the Government for any handling, moving, and storage fees incurred by the Government as a consequence of the Contractor not removing equipment in a timely manner. Deductions in this manner will be taken against the immediate invoice on the associated awarded order.

When ordered under this contract, contractor shall pick-up and dispose of non-leased (e.g. FPS or FPS customer owned) x-ray machines within 15 business days. The Contractor must provide written confirmation (i.e. certificate of disposal) of the removed and lawfully discarded equipment monthly to the COR. Such written confirmation will serve as a certificate of disposal.

9. Relocation of X-Ray Machine

When ordered by the Government, the contractor shall relocate leased machines under this contract from one facility to another within 10 business days. The Government will order the associated line item for relocation identified in the schedule based on the radius (up to 25 miles or over 25 miles) as well as the type of x-ray machine.

The Contractor must provide training and certify FPS personnel perform in the equipment relocation procedures. Relocation procedure training must be scheduled through the COR.

The Contractor must notify the COR in writing when relocation is completed. The notification must be submitted within seven (7) business days after the relocation.

The Contractor must provide the COR or authorized representatives a comprehensive list of all equipment for the new location upon installation.

10. Consumable Supplies

Reserved

11. Training

No later than (NLT) 24 hours after the installation of an x-ray machine, the Contractor must provide on-site Operator training to x-ray machine operators, supervisors, and other personnel as determined by the COR with each installation of equipment. The Contractor must provide the name of person(s) receiving training to the COR within five days of the training being completed.

Training must include instructions on how to operate the machine’s basic function keys including all program applications and diagnostic tools, conduct machine specific operational and functionality testing, and other subjects as agreed upon by the Contractor and the Contracting Officer or COR.

Training in the proper care and use of the consumable supplies is also required. All training and instructions must be communicated in English. All instructions must be in English.

Training costs shall be factored into the lease price.

12. Unit Identification and Inventory Control

Each x-ray machine must be identified with a Unique Identification (UID) number in accordance with standards issued by the International Organization for Standardization International Electro technical Commission (ISO/IEC) 15434-Information Technology- Syntax for High Capacity Automatic Data Capture Media. The contractor must determine which Unique Identification (UID) construct they will use based on the prevailing method of product serialization.

The Contractor must maintain the entire history of all machines and equipment provided under this procurement. The inventory must include the unique identification (UID), make, model, and serial number, location, call date, installation date, and service history.

The Contractor must provide the COR with a complete quarterly inventory report of all machines provided for under this awarded effort.

13. Security Requirements

Facility Access Control: The Contactor must observe all internal facility regulations that apply to any and all facilities associated with this awarded effort. The Contractor must only enter the facility with a continuous escort during their work hours and they must depart the facility after work hours. When entering and departing the facility, each contractor must assign in and out as required at the site.

Employment of Illegal Aliens: Subject to existing law, regulations and other provisions under this effort, the Contractor must not employ illegal or undocumented aliens to perform under this awarded effort. The Contractor must ensure that this provision is expressly incorporated into any all subcontracts or subordinate agreements.

14. Contract Deliverables

All reports and documents must be provided to the COR at any time upon request.

REPORT DOCUMENT FREQUENCY SECTION(S)

Inventory Report Monthly: 1st-7th 12. Unit Identification and

Inventory Control Maintenance Plan Monthly: 1st-7th 6. Maintenance and Service Calls Service Call Plan Quarterly: 6. Maintenance and Service Calls X-ray Installation and Removal Report

Monthly: 1st-7th 5. Delivery and Installation of New Equipment.

Radiation Survey Report Quarterly: 6. Maintenance and Service Calls Radiation Summary Report Monthly: 1st-7th 6. Maintenance and Service Calls Maintenance Log Quarterly: 6. Maintenance and Service Calls Contractor Problem Identification Reports(CIPRs)

10 days after problem occurs and in the monthly report

16. General Requirements

15. Early Lease Termination

Early lease termination can occur when the Agency decides it no longer needs the service of the x-ray machine. This could be for downsizing, upgrading, financial reasons due to budget cuts, and moving to another location that already has security equipment in place.

The Contractor along with the COR will make every attempt to relocate these x-ray machines for the remaining lease period within the region or outside the region. The Government will order the associated mileage costs for relocation identified in the schedule based on the radius (up to 25 miles or over 25 miles) as well as the type of x-ray machine.

If an x-ray machine cannot be relocated to another facility, the task order will be cancelled at no cost to the Government. Under no circumstances will the government pay any termination fees related to lease termination.

16. General Requirements

Contract Problem Identification Reports (CPIRS) must be used by the Contractor to alert the Government to actual or potential problems and establish an early dialogue between the Contractor and the Government with regards thereto.

A “contract problem” is a fact or circumstance of which the Contractor is aware that does, will or is reasonably anticipated to (1) have a significant impact on the delivery schedule, completion of performance, or the cost of performance (increase or decrease) or (2) requires a modification to an awarded order or specification(s).

The Contractor must report each contract problem promptly, but no later than ten (10) calendar days after the Contractor identifies such contract problem. A written CPIR must be provided to the CO/COR. Each CPIR must be entitled “Contract Problem Identification Report”, must be dated, numbered sequentially and set forth the following based on the best and most complete information known or available to the Contractor:

• The nature of the problem;

• The date on which the problem arose and the date on which was identified as such;

• The anticipated direct and consequential effects of the problem upon the delivery schedule or completion of task order performance or the cost of performance of the task order;

• Identification of the supplies and/ or services which are or may be affected; and

• The Contractor’s recommended solution to the reported problem.

• Follow-up status reports of each contract problem, identified by the original CPIR number, must be furnished monthly or more frequently as required by the CO and COR.

A follow-up report must be furnished immediately following resolution of each contract problem.

• CPIR’s must not be submitted when notice of the same contract problem is required to be furnished to the Government pursuant to any other requirement of this Task order The submission of a CPIR, however does not relieve the Contractor of its obligation to provide notice required under any requirement of this contract.

APPENDIX A:

Federal Protective Service (FPS) Regions and Mega Centers

Regions

BATTLE CREEK MEGA CENTER (REGIONS 4, 5, and 6) Minnesota, Wisconsin, Michigan, Ohio, Indianapolis, Kansas, Nebraska, Iowa, Kentucky, Tennessee, North Carolina, South Carolina, Mississippi, Alabama, Florida, Georgia, Illinois

SUITLAND MEGA CENTER (REGION 11)

Maryland, Virginia, District of Columbia

DENVER MEGA CENNTER (REGIONS 7, 8, 9, and 10) California, Nevada, Arizona, Alaska, Washington, Oregon, Idaho, Texas, New Mexico, Oklahoma, Arkansas, Louisiana, Montana, Wyoming, Utah, Colorado, North Dakota, South Dakota, Hawaii, Guam.

PHILADELPHIA MEGA CENTER (REGIONS 1,2, and 3) New York, New Jersey, Pennsylvania, West Virginia, Delaware, Maine, Vermont, New Hampshire, Rhode Island, Connecticut, Massachusetts, Puerto Rico, St. Thomas, St. Croix.

Appendix B Prohibited Items List

See FPS Directive 15.9.3.1 Attachment 1 pages 1 to 3

Prohibited items may include items that are dangerous, unlawful, or otherwise determined to create vulnerabilities to the tenant agency or the visiting public. The items in this reference are recommended to be prohibited from entering the Federal facility through a security screening post unless granted an exception or exemption by the FSC or FPS. FPS reserves the right to grant access through a security screening post for a prohibited item that otherwise has a legitimate and legal basis for being carried or possessed in a Federal facility even in situations where the FSC does not approve an exception or exemption.

A. Guns and Firearms

1. BB guns

2. Compressed air guns

3. Firearms (unless meeting the exceptions listed in 18 U.S.C. § 930)

4. Flare pistols

5. Gun lighters

6. Parts of guns and firearms

7. Pellet guns

8. Realistic replicas of firearms

9. Spear guns

10. Starter pistols

11. Stun guns/cattle prods/shocking devices

12. Ammunition

B. Bladed, Edged or Sharp Objects

1. Axes and hatchets

2. Bows and arrows

3. Drills, including cordless portable power drills

4. Ice axes/Ice picks

5. Knives, sabers, swords, daggers, and other bladed devices of any length with the exception of a pocket knife with a blade of less than 2 ½ inches in length.

6. Razor-type blades such as box cutters, utility knives, and razor blades not in a cartridge, but excluding safety razors

7. Saws, including cordless portable power saws

HSHQEC-15-R-00005 Amendment 0010 pcampbel Typewritten Text FPS Directive 15.9.3.1 Attachment 1 - Prohibited Items List pcampbel Typewritten Text pcampbel Typewritten Text pcampbel Typewritten Text pcampbel Typewritten Text pcampbel Typewritten Text

8. Scissors, metal with pointed tips

9. Screwdrivers (except those in eyeglass repair kits)

10. Throwing stars (martial arts)

C. Club-Like Items and Striking Devices

1. Baseball bats

2. Billy clubs

3. Blackjacks

4. Brass knuckles

5. Cricket bats

6. Crowbars

7. Golf clubs

8. Hammers

9. Hockey sticks

10. Lacrosse sticks

11. Martial arts weapons, including numchucks and kubatons

12. Night sticks

13. Pool cues

14. Ski poles

15. Tools, including, but not limited to wrenches and pliers

D. All Explosives Including

1. Ammunition

2. Blasting caps

3. Dynamite

4. Fireworks

5. Flares in any form

6. Gunpowder

7. Hand grenades

8. Plastic explosives

9. Realistic replicas of explosives

E. Incendiaries

1. Aerosol sprays

2. Fuels, including cooking fuels and any flammable liquid fuel

3. Gasoline

4. Gas torches, including micro-torches and torch lighters

5. Turpentine and paint thinner

6. Realistic replicas of incendiaries

F. Disabling Chemicals and Other Dangerous Items

1. Chlorine for pools and spas

2. Compressed gas cylinders, including fire extinguishers

3. Liquid bleach

4. Mace

5. Pepper spray

6. Spillable batteries, except those in wheelchairs

7. Spray Paint

8. Tear gas

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

OPO/FPS/EAST CCG/R5

701 Market Street, Suite 3200 Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security NPPD/FPS/East CCG/Region 5

CODE 16. ADMINISTERED BYCODE

532490

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OROPO/FPS/EAST CCG/R5

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

11/04/2015 1100 ET

08/12/2015

215-521-0000Patricia Campbell (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

HSHQEC-15-R-00005

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 5 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Philadelphia PA 19106

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Philadelphia PA 19106 701 Market Street, Suite 3200 Office of Procurement Operations Federal Protective Service U.S. Dept. of Homeland Security

9. ISSUED BY

2. CONTRACT NO.

EFFECTIVE DATE

$32.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

NPPD/FPS/East CCG/Region 5

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This requirement is for the leasing of x-ray machines in support of the Federal Protective Service.

The Government intends to award a single ID/IQ contract from this solicitation utilizing FAR Part 12 procedures.

Minimum and Maximum Quantities:

As referred to in paragraph (b) of the "Indefinite Quantities" clause of this contract, (Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

Patricia R. Campbell

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

the total contract minimum quantity is a total of

$100,000.00 worth of orders at the contract unit price(s). This minimum guarantee will be de-obligated from the resultant contract once a task order or task orders is/are issued with a value of $100,000.00 or greater through which the minimum guarantee will then be satisfied. The contractor can only invoice for the minimum guarantee as applied at the resultant contract level if task orders are never issued against the resultant contract and only at the end of the contract's period of performance (i.e. June 30, 2021). If task orders are issued, but do not amount to a value of $100,000.00, the contractor can invoice for the minimum guarantee minus the total value of the task orders issued under the resultant contract at the end of the resultant contract's period of performance(i.e. June 30, 2021).

Per FAR 52.216-18, orders under this resultant contract may be issued via electronic commerce methods. Proposals shall be delivered to the address in Block 9.

DO/DPAS Rating: NONE

Period of Performance: 01/01/2016 to 06/30/2021

0001 Lease of Standard/Personnel Security Screening 54000 MO

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

5 2 of HSHQEC-15-R-00005 Amendment 0010

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 5

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

HSHQEC-15-R-00005

X-Ray Machines (900 units x 60 months)

0002 Lease of Large Parcel/Loading Dock Security 15000 MO

Screening X- Ray Machines (250 units x 60 months)

0003 Lease of Midsize Parcel Security Screening X- Ray 2400 MO

Machines (40 units x 60 months)

0004 Lease of Mailroom/Compact Security Screening X- 1800 MO

Ray Machines (30 units x 60 months)

0005 Relocation of Standard/Personnel Security 40 EA

Screening X-Ray Machine (Up to 25 Mile Radius)

0006 Relocation of Standard/Personnel Security 40 EA

Screening X-Ray Machine (More than 25 mile Radius)

0007 Relocation of Large Parcel/Loading Dock Security 20 EA

Screening X-Ray Machine (Up to 25 Mile Radius)

0008 Relocation of Large Parcel/Loading Dock Security 20 EA

Screening X-Ray Machine (More than 25 Mile Radius)

0009 Relocation of Mailroom/Compact Security Screening 10 EA

X-Ray Machine (Up to 25 Mile Radius)

0010 Relocation of Mailroom/Compact Security Screening 10 EA

X-Ray Machine (More than 25 Mile Radius)

0011 Relocation of Midsize Parcel Security Screening 10 EA

X-Ray Machine (Up to 25 Mile Radius)

0012 Relocation of Midsize Parcel Security Screening 10 EA

X-Ray Machine (More than 25 Mile Radius)

0013 Disposal of Non-Leased X-Ray Machines 300 EA

0014 Exchange Roller Tables Incorrectly Ordered by 50 EA

Government

Product/Service Code: W063

Product/Service Description: LEASE OR RENTAL OF

EQUIPMENT- ALARM, SIGNAL, AND SECURITY DETECTION

SYSTEMS

Optional Ordering Period I (FAR 52.217-8)

0015 Lease of Standard/Personnel Security Screening 5400 MO

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)