Amendment_0001_to_RFP_HSHQE6-16-R-00002.pdf

(x)

HSHQE6-16-R-00002

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Philadelphia PA 19106 Attn: William Scheier

OPO/FPS/EAST CCG/R5

701 Market Street, Suite 3200 Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security NPPD/FPS/East CCG/Region 5

Philadelphia PA 19106 701 Market Street, Suite 3200

OPO/FPS/EAST CCG/R5

Office of Procurement Operations Federal Protective Service U.S. Dept. of Homeland Security NPPD/FPS/East CCG/Region 5

05/13/20160001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

05/02/2016

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

RFP# HSHQE6-12-R-00002, FPS Region 6 Administrative Support Services

This amendment is being issued to make the following changes:

1. Incorporate Attachment 4 - Incumbent Staff Anniversary Dates

2. Incorporate Attachment 5 - Solicitation Questions and Answers

All other terms and conditions remain unchanged.

DO/DPAS Rating: NONE

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

William Scheier

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Attachment 4 - Incumbent Staff Anniversary Dates

Position Location Anniversary Date

Executive Administrative Assistant Kansas City, MO 11/09/2009

Administrative Assistant Kansas City, MO 09/13/2010

Administrative Assistant Kansas City, MO 10/04/2010

Administrative Assistant St. Louis, MO 02/07/2002

Administrative Assistant Des Moines, IA 07/27/2010

Amendment 0001 Page 2 of 7

Attachment 5 - Solicitation Questions Answers

R6 Administrative Support Services Question Number Question RFP Reference Answer

Is there currently an incumbent performing the required services? If yes, is it possible to have the contract number and/or contractor information. If no, how are the services currently being performed?

N/A

The current incumbent contractor is Concord Professional Services, Inc.;

309 Ebenezer Rd, Knoxville, TN 37923 under contract HSHQC6-12-A- 00001, which is set to expire on 9/30/16. The incumbent contract currently has 4 Administrative Assistant positions and 1 Executive Administrative Assistant position on contract.

If a contractor is currently providing these services, can you please provide the contractor name, current contract number, current contract length of performance, and current contract value.

N/A Refer to question #1

3 If there is an incumbent, are they eligible to bid? N/A Concord Professional Services is the incumbent contractor. This is a SDVOSB set-aside procurement.

Are the positions being currently filled by either federal civilian employees or incumbent contractor personnel?

N/A The 4 Administrative Assistant positions and Executive Administrative Assistant position are currently filled with incumbent contractor personnel. The Program Analyst position is a new position.

How has this scope of work been handled historically? (i.e. was this done by previous GS employees or were these services provided by a contractor/vendor?

N/A Refer to question #4

Are any of the positions covered under the Service Contract Act Wage Determination, specifically the Executive Administrative Assistant and the Administrative Assistants?

Pages 33-34, Addendum to FAR 52.212-4 Contract Terms and Conditions —Commercial Items, 03 Prices, Paragraphs B

& C

The 4 Administrative Assistant positions are covered under Service Contract Act Wage Determinations. The Executive Administrative Assistant and Program Analyst positions are not Service Contract Act covered positions.

FTE Equivalent is listed as a minimum of 1,880 hours. A typical FTE required hours for a contract employee is 1,920 billable hours with 80 hours (2 weeks) paid vacation and 80 hours paid federal holidays not billable to the government. Can you provide more information regarding why the minimum hours worked will be 1,880 instead of 1,920?

Page 84, Place of Performance and Work Hours

The government determined an 1880 FTE to be its requirement

In order to accurately account for SCA-related requirements, can you please provide the current years in position (years of service) for the incumbent SCA staff?

Attachment 4 Refer to Amendment 0001, Attachment 4 - Incumbent Staff Anniversary Dates

Can you provide the current incumbent personnel Step Level for the GS 11 Program Analyst and GS 9 Executive Administrative Assistant?

Page 33, Addendum to FAR 52.212-4 Contract Terms and

Conditions —Commercial Items, 03 Prices, Paragraph B

Current incumbent personnel are contractors and thus are not paid on the GS schedule.

For the past performance requirements do you want only programs that the bidder was the Prime Contractor on, or will contracts that we are a subcontractor on suffice as well?

Page 147 - Relevant Past Performance

An offeror's Past Projects submitted may be either prime contracts or efforts where the offeror was a subcontractor. The Government will evaluate projects submitted in accordance with the requirements of this solicitation.

RFP # HSHQE6-16-R-00002

Amendment 0001 Page 3 of 7

Will the government allow the use of personal past performance in lieu of, or in conjunction with, corporate past performance?

Solicitation page 147 - Relevant Past Performance

Where an offeror provides past performance projects performed by its managers, key personnel, subcontractors or other partners for consideration, the Government will evaluate the past performance of its proposed managers, key personnel, subcontractor or other partners separately and consider its findings about them, when determining the risk associated with the proposal and assigning the appropriate rating to the proposal. The Government may decide not to attribute to the prime contractor, as an organization, the past performance of its managers, key personnel, subcontractors or other partners.

12 Is an offeror that has no past performance eligible to participate? N/A Yes, offerors with no past performance are eligible to participate

13 How will a contractor with no past performance be ranked? N/A

In accordance with FAR 15.305(a)(2)(iv) "In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance".

14 If an offeror has no past performance, may they rely on that of their subcontractors?

Page 148, Notes for Relevant

Past Performance, Paragraph 1

"Where a teaming arrangement (as defined at FAR Subpart 9.6) is proposed, an additional maximum of up to three (3) projects for partner(s)/subcontractor(s) shall be submitted."

15 Will the past performance section be rated pass/fail? N/A No, it will not be rated pass/fail

Will the government accept alternative past performance questionnaire forms that have been recently accomplished by our clients to be submitted either by the client of with the offeror's proposal?

Page 148, Past Performance Questionnaires

No, the government will not accept alternative past performance questionnaire forms. All past performance questionnaires should be submitted on Attachment 3 provided with the RFP.

Regarding the Additional Hours for all positions in the Base and Option Years. Are these hours to be considered overtime?

Pages 97-102, Attachment 1 - Fixed Price Breakdown

Spreadsheet

The contractor is responsible for making the determination on how to propose the fully burdened fixed rate for the additional hours CLIN(s) and to comply with federal, state and local laws regarding how they pay their employees.

Re Attachment 1: can offerors put an overtime rate into the Additional Hours for the 4 Administrative Assistants since hours are outside the normal tours of duty/weekends/federal holidays or is the Government requiring the same rate provided for the fixed price?

Pages 97-102, Attachment 1 - Fixed Price Breakdown

Spreadsheet Refer to question # 17

Does the Right of First Refusal apply to incumbent contractors? If so, how long have the incumbent contractors been in place?

Page 47, FAR 52.207-3, Right of First Refusal of Employment

No, FAR 52.207-3, Right if First Refusal of Employment, only applies to displaced government personnel. Per page 43 of the RFP, FAR 52.222- 17, Nondisplacement of Qualified Workers, section (b): "The Contractor and its subcontractors shall, except as otherwise provided herein, in good faith offer those service employees employed under the predecessor contract whose employment will be terminated as a result of award of this contract or the expiration of the contract under which the service employees were hired, a right of first refusal of employment under this contract in positions for which the service employees are qualified".

However, FAR 52.222-17 only applies to workers covered under the Service Contract Act. Refer to Amendment 0001, Attachment 4 for incumbent staff anniversary dates

Amendment 0001 Page 4 of 7

20 Should vendors complete and submit pages 1 thru 25 of the Solicitation?

Page 150, Minimum

Submission Requirements - Pricing

Yes. Per the RFP "The Contractor must use the Standard Form 1449 as a cover page to the proposal. All pricing information shall be entered on the SF1449. In addition, Attachment 1- Price Breakdown Spreadsheet shall also be used when responding to this RFP. In the event that the fixed monthly prices provided in this worksheet differ from the prices shown on the vendor's SF 1449, the offeror's proposed price for this solicitation shall be considered the extended amounts shown on SF 1449."

21 Where on the SF1449 do we specify the offer expiration date?

Page 151, Minimum

Submission Requirements - Pricing

The offer expiration date is not required to be on the SF1449 itself, but must be included as part of the proposal submission. Per the RFP "Proposals shall specify the offer expiration date. Offerors shall hold their offers valid for 90 days after the solicitation closing date, unless requested to further extend it by the Contracting Officer.

22 Is a technical proposal desired?

Page 146, Proposal Submission

Requirements Yes, refer to the "Proposal Submission Requirements" section of the solicitation

23 Is there a page limit on the Technical Volume?

Page 146, Proposal Submission

Requirements

There is no page limitation for the non-price technical submission.

Minimum submission requirements for Relevant Past Performance are listed on pages 148-149 of the RFP

24 Is there a page limit on Past Performance submissions?

Page 146, Proposal Submission

Requirements

There is no page limitation for the non-price technical submission.

Minimum Submission Requirements - Pricing are listed on pages 150- 151 of the RFP

25 If there is an incumbent, what is the contract value for the base year? N/A The requested information is not relevant for the purpose of the current solicitation. Accordingly, the information will not be released by the government.

26 If there is an incumbent, what is the pricing for each option year separately? N/A The requested information is not relevant for the purpose of the current solicitation. Accordingly, the information will not be released by the government.

What was the ceiling value of the previous contract, if applicable? What was the total obligated value of the previous contract? How many task orders were awarded off of the previous contract, and what where their values?

N/A The requested information is not relevant for the purpose of the current solicitation. Accordingly, the information will not be released by the government.

28 Was this contract previously completed under an SCA contract? N/A Refer to question #6

What are the equivalent GS pay grades for the two non-SCA positions (Program Analyst & Executive Administrative Assistant)?

Page 33, Addendum to FAR 52.212-4 Contract Terms and

Conditions —Commercial Items, 03 Prices, Paragraph B

Refer to Solicitation p. 33 for Professional Service GS Schedule equivalency

Does the Government require offerors to submit any Representations and Certifications with the proposal? If yes, which ones? And should they be placed in the Price Proposal?

FAR 52.212-1, Instructions to Offerors - Commercial Items and FAR 52.212-3, Offeror

Representations and Certifications - Commercial

Items

Annual representations and certifications should be completed electronically via the System for Award Management (SAM) web site www.sam.gov . If an Offeror has not completed the annual representations and certifications electronically, or if an offeror is updating their information, representations and certifications should be submitted as their own file and included in the non-price technical submission file

May the FAR provisions that require responses from offerors be furnished with the price proposal? If not, will the government clarify how it desire them to be submitted?

FAR 52.212-3, Offeror Representations and

Certifications - Commercial Items

Refer to question # 30

Amendment 0001 Page 5 of 7

Should the representations and certifications be submitted in the Price Proposal or in the Non-Price Technical Submission?

FAR 52.212-3, Offeror Representations and

Certifications - Commercial Items

Refer to question # 30

Page 81- Government Furnished Property and other resources – 3.1 Says it will provide two way radio and communications dispatch devices as applicable.

Clarification Question: When and where will the two-way radios be utilized?

Page 81, Government Furnished Property and Other

Resources

The types of property listed in this section were provided as examples of potential types of government furnished property.

Page 142- Instructions to Offerors (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to this solicitation. Page 151- Proposals shall specify the offer expiration date. Offerors shall hold their offers valid for 90 days after the solicitation closing date, unless requested to further extend it by the Contracting Officer. Clarification Question: The offer expiration date is listed as 30 days and 90 days as seen in the two separate clauses above. Please clarify what the offer expiration date is for this solicitation.

Page 142, FAR 52.212-1(c) & page 152 Addendum to FAR

212-1

Addendum to FAR 52.212-1, Minimum Submission Requirements for Pricing states: "Proposals shall specify the offer expiration date. Offerors shall hold their offers valid for 90 days after the solicitation closing date, unless requested to further extend it by the Contracting Officer."

Page 149 – Where a teaming arrangement is proposed, a narrative and/or the actual teaming Agreement is one exists, shall be submitted as part of the proposal by the managing partner of the Joint venture or the prime contractor… This narrative and/or Teaming Agreement will not count against the stated page size limitation.

Clarification Question: The solicitation does not state the page limitation as referenced in the above clause. What is the page limitation for this solicitation?

Page 149, Proposal Submission Requirements

Refer to question # 23

Can offeror submit the electronic files as PDFs? If not, what file format does the government require?

N/A Yes, PDFs format is acceptable

Should the offeror submit Attachment 1- Price Breakdown Spreadsheet as a separate .xls attachment or should the spreadsheet be copied in the Price Proposal?

Attachment 1 - Fixed Price Breakdown Spreadsheet

It is the government's preference to have Attachment 1 - Price Breakdown Spreadsheet submitted in a Microsoft Excel format. A fillable version in Microsoft Excel format was provided as part of the solicitation as Attachment 1.

38 Can the offeror include a Price Proposal Title Page before the SF 1449 cover page? N/A Yes, a title page may be added.

Can you please clarify the “Fixed Indirect Rate” for CLIN 0011? Is this a percentage rate, e.g., material handling rate on travel expense?

Attachment 1 - Fixed Price Breakdown Spreadsheet

The fixed indirect rate should be entered as a percentage which could be applied to an applicable travel costs

40 Is this a new requirement? N/A No

Does the successful offeror need to have a Facilities Clearance in order to perform the scope of this project? If so, will the government make an award and provide sponsorship to a company that currently does not have a Facilities Clearance?

Page 87, SOW Section 10.0 - Security and Privacy Act

No, a Facility Security Clearance is not required for the solicitation or resultant contract. Per page 87 of the RFP "All personnel performing on this Contract must pass a suitability determination conducted by the Government. Contractor personnel will not be able to perform under this Contract until appropriate suitability determinations have been made."

42 What is the estimate contract award date? N/A The estimated award date for this procurement is on or before August 1, 43 What is the ceiling value for this IDIQ contract? N/A The ceiling value is equal to the total value of the resultant contract award

If a cost-reimbursement contract isn’t being awarded and only a price analysis will be conducted for this acquisition of commercial items, which is to be firm fixed price, why are offerors required to provide its indirect cost rates?

Pages 97-102, Attachment 1 - Fixed Price Breakdown

Spreadsheet

Per Instruction IV "The annual not to exceed Travel amounts ($15,000 per ordering period except for $7,500 in the 6 month extension) are ceiling amounts inclusive of both the travel costs and indirect costs.

However, for price evaluation purposes, the Government intends to apply the proposed fixed indirect rates to the annual not to exceed travel ceilings."

45 Is the scope of this IDIQ limited to the locations identified in Attachment 1? N/A Yes

Amendment 0001 Page 6 of 7

46 Does the government anticipate issuing other task orders off of this IDIQ?

Page 33, Addendum to FAR 52.212-4 Contract Terms and

Conditions —Commercial Items, 02 Contract Type

The government anticipates issuing task orders against the resultant IDIQ for the current requirement. Please refer to RFP page 47 for FAR clause 52.216-18 Ordering

47 Are copies of Teaming Agreements excluded from any page count?

Page 149, Notes for Relevant

Past Performance, Paragraph 2 "This narrative and/or Teaming Agreement will not count against the stated page size limitation."

Page 147, Evaluation: This section makes reference to technical proposals yet there is no discussion on what the government desires from offerors with respect to page count and contents of a technical proposal other than past performance. Will the government please clarify?

Page 147, Evaluation Refer to question #23

As SCA wage rates increase annually and Wage Determinations are updated, will the government modify the contract each year to allow for an upward equitable adjustment to the offeror’s firm fixed price amount upon which the direct labor wage rates were based?

N/A

Revised Wage Determinations (if applicable) will be incorporated into the resultant contract at the exercise of each option period. See RFP page 44, FAR clause 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C.206 and41 U.S.C. chapter 67) for additional information.

Amendment 0001 Page 7 of 7