HSHQE5-17-Q-00002_Amend_000003.pdf

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HSHQE5-17-Q-00002

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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Grand Prairie TX 75050-1412

OPO/FPS/EACCG/R6

1901 North Highway 360, Ste. 500 Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security NPPD/FPS/East CCG/Region 6

Grand Prairie TX 75050-1412 1901 North Highway 360, Ste. 500

OPO/FPS/EACCG/R6

Office of Procurement Operations Federal Protective Service U.S. Dept. of Homeland Security NPPD/FPS/East CCG/Region 6

07/14/2017000003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

06/23/2017

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to incorporate the Response to Vendors' Questions and the

Revised SOW, dated July 12, 2017.

A. The Government's Response to Vendors' Questions is hereby incorporated.

B. The SOW is hereby revised, dated July 12, 2017. See Sect. 3.3.1 on page 20 and Sect.

3.6.3 on page 22. Changes in the SOW can be found with a vertical line in the left hand margin.

C. The closing date for the RFQ remains unchanged.

DO/DPAS Rating: NONE

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Adam Reynoso

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Bricker FB, Columbus, OH Soli Close Date July 5, 2017

HSHQE5-17-Q-00002_Amend 000003

1.) Are there "TO SCALE DRAWINGS" of the building available?

Answer: Yes. Will provide once award is completed.

2.) Are there pipe chases between the floors?

Answer: Yes, however the Government is not expecting any cable to be pulled.

3.) Are the ceilings suspended or hard lid?

Answer: Combination of suspended and hard lid, depending on location.

4.) What are the model numbers of the existing cameras and when was the system installed?

This is critical to understanding what protocols are needed in our solution to control the PTZs.

Answer: The existing system is not inventoried, see para 3.6.8 contractor to perform inventory. Currently Pelco Genex Multiplexers are installed to control cameras.

5.) How high up are the exterior cameras?

Answer: They average between 20 to 30 feet.

6.) Are there exterior bldg. elevations available?

Answer: Yes

7.) SOW Paragraph 2.4 lists minimum equipment which needs replaced – 3 analog PTZs & 1 analog fixed BUT 3.6.2 and 3.6.3 say 1 interior fixed analog and 4 PTZ analog cameras. During our site visit we were told these were all fixed. Can you confirm?

Answer: 3.6.2 is an analog camera that is a concealed camera in the lobby, this needs to be replaced with an overt fixed camera.

(U//FOUO) Image of camera identified in para 3.6.2

3.6.3 Should read three (3) PTZ camera, please refer to updated SOW. These cameras shall be replaced with PTZ cameras.

8.) Most of our solutions require licensing with annual updates for support agreements. In other words, the customer purchases a license and a support agreement to assure the top tier manufacturer support. SOW Paragraph 3.2.3 requires that the licensing fees be nonrecurring. Does that mean that the government does not want support agreements, or does it mean that the government does not want any licensing that is recurring, but recurring support agreements are acceptable?

Answer: The government does not want support agreements or licensing that has recurring cost.

9.) It looks like the intent of the Statement of Work permits a solution which removes multiplexers and DVRS, and which has all control and recording capabilities in a single Network Video Recorder. Is that correct?

Answer: Yes the SOW does permit such an upgrade, however Para 2.3 and 2.4 describe the intent of the project.

10.) If the answer to 9) is yes, then can the PTZs be controlled with a mouse, eliminating the KBD4000 PTZ controllers?

Answer: Yes, the PTZs can be controlled with a mouse in either solution utilizing a DVR to replace the Pelco Genex multiplexers or in installation of a NVR.

11.) SOW Paragraph 4.1.5 says the system “shall be” capable of fail-over and redundancy. Are these features required to be included in our response, or just the capability to add these features if desired in the future?

Answer: If your proposed solution is a network based solution para 4.1.5 applies for the capability of redundancy.

12.) SOW Paragraph 4.3.8 mentions a managed switch with PoE. Since the solution requested includes analog cameras, not IP cameras, what is the purpose of the switch?

Answer: If the vendor proposes an IP solution then this para does apply, if the proposed solution is analog then this para would not apply.

13.) General description mentions 25% over and above storage, but SOW Paragraph 3.3.1 makes no mention of it. Do we need the 25% additional storage?

Answer: SOW para 3.3.1 was changed to reflect the 25% overhead with a minimum of 2 cameras.

14.) Are there any restrictions on type of lift or scaffolding to be used outside?

Answer: There are no special requirements as far as lifts or scaffolding. They must be

OSHA compliant.

15.) SOW Paragraph 3.6.8 … Government will provide digital copy of floor plans in pdf form as a base drawing. Can we get a copy of this so we can calculate the cable runs for the quote if we need to replace cable?

Answer: The Government requirement is to replace existing cameras not cabling, if cabling is found to be necessary the Government will handle this request as a change order.

16.) SOW Paragraph 5.7.5 The Contractor, in accordance with deliverable guidelines, shall submit a Roof Work Safety Protection Plan. Since we are not working on the roof, do we need to do this?

Answer: No.

Para 6.4.1 calls out a roof and ladder work safety plans, if a boom-lift such as a JLG, bucket truck, or scaffolding, etc. was to be used, the expectation would be for the contractor to develop and submit a safety plan prior to their use.

17.) SOW Paragraph 3.6.10 Program home position for each PTZ. Since we are not replacing the DVR, do we still need to do this?

Answer: Yes.

18.) SOW Paragraph 3.6.11 Program tour for each PTZ. Since we are not replacing the DVR, do we still need to do this?

Answer: Yes

19.) SOW Paragraph 7.5.3 The Contractor may be required to work after hours and/or on weekends as necessary to install cameras located in areas with high pedestrian usage. Do you have an idea of which cameras are located in high traffic areas so we can budget for night/weekend labor hours?

Answer: The Government does not foresee any areas that would be deemed high traffic in this SOW therefore normal working hours apply.

FOR OFFICIAL USE ONLY (FOUO)

RFQ: HSHQE5-17-Q-00002_Amendment 000003 Date: July 12, 2017

Law Enforcement Sensitive (LES) / For Official Use Only (FOUO)

3.3. Video Storage Requirements

3.3.1. The Contractor shall calculate appropriate storage for all cameras recording at thirty (30) frames per second (fps) from the device (Camera, not total system), maximum resolution, and minimum compression. Storage capacity shall be capable of storing video for a minimum of thirty (30) days, recording 24/7, the system shall NOT be set up to only record on motion. The Contractor shall calculate and provide video storage requirements; the Contractor shall include enough storage for an additional 25% with a minimum of two additional cameras for future expansion maintaining the thirty (30) day minimum requirement.

3.3.2. The Contractor shall configure the installed CCV system to function in a Network Domain environment, not as a workgroup.

3.3.3. Windows and the NVMS software shall be configured to use MS Active Directory for authentication, as applicable.

3.3.4. The Contractor shall not apply power to the NVMS until, at a minimum; the following checks have been completed.

a) All equipment has been installed and connected in accordance with manufacturer’s instructions.

b) All installed and/or reused wiring has been tested accordingly (e.g. shorts, opens, continuity).

c) Power supplies have been verified to operate at the correct voltage, phase, and frequency.

Satisfaction of the above requirements shall not relieve the Contractor of responsibility for incorrect installation, defective equipment, or collateral damage as a result of Contractor work/equipment.

3.3.5. The Contractor shall ensure all system devices are configured appropriately for time synchronization.

All devices shall be configured for time synchronization with the NVMS Server.

3.3.6. The Contractor shall demonstrate that the completed NVMS installation complies with the contract requirements. Using an approved test procedure, all physical and functional requirements of the project shall be demonstrated and shown. The test procedure shall include techniques and requirements for validating all significant system functions. The Contractor shall provide all test equipment and personnel required for final testing.

3.4. Control Room Monitors

3.4.1. Lobby Security and Fire Control Room

3.4.1.1. Remove the existing Pelco Genex Multiplexers.

3.4.1.2. Provide solution in proposal to replace Genex multiplexers with an Analog solution to allow for the control and viewing of the existing analog cameras without allowing guard force to view or export recorded video. For example: The Pelco Genex multiplexers will be removed and the new analog Bosch 5000 DIVAR will be installed without a hard drive to allow for the control and movement of PTZs while preserving the integrity of recorded video from the guard force.

FOR OFFICIAL USE ONLY (FOUO)

RFQ: HSHQE5-17-Q-00002_Amendment 000003 Date: July 12, 2017

Law Enforcement Sensitive (LES) / For Official Use Only (FOUO)

3.6.3 Replace three (3) PTZ Cameras with analog WDR PTZ cameras, with environmental package.

3.6.4 Provide and install wire management system and Velcro lacing, no cable ties shall be utilized. Dress and comb cables per industry standards from wall to termination, between pieces of headed equipment, and to monitors.

3.6.5 Clean and inspect remaining 31 interior/exterior cameras as part of FPS system to include optics, lenses, weather tightness, heaters and power supplies. Any domes or enclosure windows that need to be replaced as a result of not being able to be cleaned to meet industry standards shall be identified to the Contracting Officer and Site Technical POC at the contractor’s earliest opportunity. If such damage is observed it is requested that a digital image be taken of the dome and is included in the notification to the contracting officer and TPOC.

3.6.6 Install rack mounted UPS in CCV rack to support installed system components and monitors in FPS

Security Control Room. Provide and install cable management and power cables as needed to complete neat and professional installation. Existing power strips shall be removed and turned over to FPS.

3.6.7 Install UPS and perform cable management at IDS panel location.

3.6.8 Document cameras and head-end equipment; provide CAD or VISIO location drawing along with make and model of each camera and head-end unit. Government will provide digital copy of floor plans in pdf format as a base drawing.

3.6.9 All cameras called for replacement above, include in replacement camera mount, housing, power supply, and backup power source (UPS).

3.6.10 Program home position for each PTZ camera to location and focal length as identified by FPS

Inspector or Technical POC during install.

3.6.11 Program tour for each PTZ camera to path identified by FPS Inspector or Technical POC during install.

3.6.12 Program labels for each camera, as provided by FPS Inspector or Technical POC during install to include camera number and short description.

3.6.13 Verify DVR operation and program DVRs for optimum recording of cameras at highest resolution for forensic identification of persons in field of view. Make changes to DVR set-up as necessary to optimize resolution and ensure video is being recorded 24/7 not only on motion.

3.6.13.1 Estimate and report new recording archive duration.

3.6.13.2 Provide export 10 sec of video from each camera during day and night operation in native format with video player, provide to Contracting Officer on digital media. Each file shall be labeled with camera number and location, example: Cam 3 Lobby East.

3.6.13.3 With local point of contact (i.e. Inspector or PM) change the DVR password from current setting.