SF_30_-_Amendment_0001.pdf

Solicitation #: HSHQE5-15-Q-00001/Amendment 0001

Law Enforcement Sensitive – Official Use Only

Statement of Work February 14th, 2013

Amended March 25, 2015

US Department of Homeland Security, NPPD Federal Protective Service

Provide, Deliver, Install, Connect, and Test

(9) Replacement Closed Circuit Video Cameras

At The

General Services Administration (GSA) Anthony J. Celebrezze Federal Building

1240 East Ninth Street Cleveland, Ohio 44199

Building #OH0192ZZ

Law Enforcement Sensitive – Official Use Only

Table of Contents

Section

GENERAL

STATEMENT OF WORK 1

INSTRUCTIONS 2

EQUIPMENT STANDARDS 3

SYSTEMS REQUIREMENTS 4

EXECUTION 5

INSTALLATION 6

SAFETY AND HEALTH 7

SECURITY CLEARANCE REGULATIONS/REQUIREMENTS 8

RECORDING PRESENCE 9

SPECIAL CONDITIONS 10

ATTACHMENTS 11

STATEMENT OF WORK

GENERAL

a. This requirement is for labor, supervision and materials to provide, install, connect, and test new fully functioning replacement closed circuit video (CCV) cameras for the exterior of the Anthony J. Celebrezze Federal building. The nine (9) replacement cameras will consist of the following: (7) Pelco Spectra Dome outdoor series, or equal, heavy duty 29 x day night color Pan Tilt Zoom (PTZ) cameras. The vendor shall provide new vandal resistant enclosures/mounts with cold weather heater capability for all aforementioned PTZ units.

Two (2) New Pelco or equal day/night fixed color outdoor CCV cameras to be provided as well. Vendor shall provide new vandal resistant enclosures/mounts with cold weather heat capability for all aforementioned fixed CCV units.

The vendor shall consolidate all newly installed PTZ and fixed cameras to work with the exiting Bosch 600 Series 2 TB 16 camera DVR w/DVD and existing joystick control modules, and test all units for functionality.

The vendor is required to correct safety code violations for five (5) cameras and bring them into compliance with all applicable fire and safety codes. Two (2) cameras are located in the FedKids hallway area, one (1) camera is located in the 9th Street lobby facing south, one (1) camera is located in the 9th Street lobby facing north and one (1) camera is located in the dock area. Currently all cameras have cabling from the head end unit run through fire damper access doors, smoke dampers and mechanical room to the cameras.

All equipment would be installed at the General Services Administration (GSA), Anthony J.

Celebreeze Federal Building, 1240 East Ninth Street, Cleveland, OH 44199. The basic requirements of this system are outlined below, refer to attached drawing and spreadsheet for precise locations:

b. New CCV Cameras Summary: Provide and install seven (7) Spectradome IV (29x) or equal outdoor day/night PTZ Cameras with vandal resistant and inclement weather housings, and two (2) Pelco or equal day/night fixed color outdoor CCV cameras with vandal resistant and inclement weather housings.

Locations for the New Pelco Spectra IV Pan Tilt Zoom day/night color cameras with inclement and vandal resistant housings:

1. The first PTZ camera and housing to be installed is the inoperative PTZ camera located at the North East corner awning of outside receiving area in the loading dock. This unit shall be labeled “NE Dock Awning PTZ as referred to on the drawing.

2. The second PTZ camera and housing to be installed is the inoperative PTZ camera on the outside western façade of the facility underneath the awning. This unit shall be labeled “Western Façade PTZ” as referred to on the drawing.

3. The third PTZ camera and housing is to be installed is the inoperative PTZ camera located at the southwest corner of the facility under the awning. This unit shall be labeled “SW Corner Awning PTZ” as referred to on the drawing.

4. The fourth PTZ camera and housing to be installed is the inoperative PTZ camera located at the southeast corner of the facility under the awning. This unit shall be labeled “SE Corner Awning PTZ” as referred to on the drawing.

5. The fifth PTZ camera and housing to be installed is the inoperative PTZ camera located at the eastern façade underneath the awning, south of the E-9th St entrance.

This unit shall be labeled “9th St South Awning PTZ” as referred to on the drawing.

6. The sixth PTZ camera and housing to be installed is the inoperative PTZ camera located at the eastern façade underneath the awning, north of the E-9th St entrance.

This unit shall be labeled “9th St North Awning PTZ” as referred to on the drawing.

7. The seventh PTZ camera and housing to be installed is the inoperative PTZ camera located on the northeast corner of the facility under the awning. This unit has been temporarily relocated due to ongoing construction This unit shall be labeled “NE Lakeside Awning PTZ” as referred to on the drawing.

Locations for the New Pelco or equal day/night fixed color cameras with inclement and vandal resistant housings:

8. The first fixed day/night color camera and housing to be installed is the inoperative camera located on the East 6th Street Plaza at the day care playground area. This unit shall be labeled ”Day Care Playground” as referred to on the drawing.

9. The third fixed day/night color camera and housing to be installed is the unit located at the top of the dock ramp facing out from the guard shack area. This unit is to also be repositioned (location to be determined by the onsite FPS technical representative) from its current position. This unit shall be labeled “101 K Ramp Fixed” as referred to on the drawing.

c. Miscellaneous/CCV Camera Testing: All new cameras shall terminate to the CCV Control Center located on the first floor. All units shall be tested for functionality, connection, and control with the existing digital video recorders and on site joystick control modules. The existing equipment includes Bosch 600 Series 2 TB 16 camera DVR w/DVD; Pelco MX4016MD multiplexer, Pelco KBD 4000 – Mulitiplexer Keyboard, Pelco Genex Series Multiplexer, CM-6800-32x6 Matrix Switcher/Controller, Altronix 4 – camera master power supply. Ancillary items such as coax cabling, power wiring, transformers, and power supplies (if needed) will be supplied, installed, and tested by the vendor.

1. STATEMENT OF WORK

Law Enforcement Sensitive – Official Use Only

1.1 This document outlines the requirements for the installation of nine (9) replacement cameras at the Anthony J. Celebreeze Federal Building located at 1240 East Ninth Street, Cleveland, Ohio, 44199.

1.2 Work to be performed. All cameras, camera housings, and required ancillary devices/items for this project shall be new. All cameras and housings will be placed in the current locations of inoperative and degraded cameras as noted above, with the exception of the fixed unit that is to be relocated. Cameras taken down for replacement will be turned over to the FPS COR.

1.3 The Contractor will be completely responsible to provide a functioning operational system, as this document does not necessarily list each and every component required for the successful completion of this project. The project shall include all necessary equipment, materials and labor to install the system and make it fully operational. This includes low voltage power supplies, transformers, and other requisite hardware and any items not mentioned elsewhere.

2. INSTRUCTIONS

2.1 The Contractor and other personnel (e.g., trainers, repair personnel) shall contact the Technical Representative, Salvatore Dimiceli at (330) 252-9921, to schedule appointments prior to arriving at the site for site surveys, installation, repairs, etc. Personnel shall also register with the GSA facility manager/lessor upon entering and leaving the building.

2.2 The Contractor shall submit its quote for all materials, devices and equipment including a list of manufacturer’s complete model numbers and quantities. The quote shall also contain a statement that no exceptions are taken to the Statement of Work (SOW).

2.3 Installation Timeframe: After receiving notice to proceed, the Contractor must begin performance no later than fourteen (14) days after issuance of notice to proceed for supplies or services and must have the work complete and system ready for testing and acceptance no later than thirty (30) ____ days ADO. The Contractor shall coordinate daily work hours with the FPS TR, and facility GSA Site Manager and the facility manager/lessor. Any technical questions regarding the installation of the system or its technical operation shall be directed to the FPS.

2.4 The Contractor shall verify all dimensions, equipment needs and conditions at the site before starting any portion of the work under this contract.

2.5 Supervision: The Contractor will make available a representative from the company who has decision-making authority to appear on-site within a reasonable amount of time to answer questions or resolve problems or disputes. It is not the intent of the Government neither to supervise the Contractors’ employees or subcontractors nor to resolve any disputes or problems between the Contractor and his/her subcontractor(s). The Contractor is solely responsible for ensuring his/her subcontractors and employees follow the contract requirements.

2.6 Work Site Facility Usage – The Contractor will maintain the existing facility in a safe and weather-tight condition throughout construction/installation period. The Contractor will be

Law Enforcement Sensitive – Official Use Only responsible for the immediate repair and/or damage caused by construction/installation operations.

The Contractor is required to take all necessary precautions in protecting the facility and its occupants during the construction/installation period.

3. EQUIPMENT STANDARDS

3.1 Unless specifically approved by the Contracting Officer, all material and equipment installed in the system shall be new and shall be the products of the manufacturers regularly engaged in the production of such equipment. In addition, they shall be the manufacturer’s latest field proven standard designs available at the time of delivery, except for such modifications from the manufacturers standard as may be required, to conform to these requirements. Where two or more units of the same class equipment are required, such units shall be the standard products of a single manufacturer. Manufacturers shall be so established in the industry that prompt, continuing service and delivery of replacement parts may be assured.

3.2 Maintainability: Devices and equipment shall be designed and constructed to facilitate modular, unitized component replacement. Components shall be so arranged and assembled that they are readily accessible to maintenance personnel without compromising the defeat-resistance operation of the system. Controls and adjustments inside enclosures, requiring manipulation by maintenance personnel, shall be readily visible and accessible with minimum disassembly of the equipment.

3.3 Interchangeability: Like units, assemblies, subassemblies and replaceable parts shall be physically and functionally interchangeable as complete items, without modification. Individual items shall not be hand-picked for fit or performance. Reliance shall not be placed on any un-inspected dimension, rating, characteristic, etc. Whether parts and subassemblies are readily replaceable will be determined by the FPS TR.

3.4 Manufacturers’ Nameplates: Manufacturers’ nameplates will be securely and permanently affixed to each major component of the system, and will be indented, embossed, or silk-screened in a high quality way providing lasting identification. Each nameplate will as a minimum contain the manufacturer’s name and complete model number or serial number of the component currently available and identified in current publications or catalogs.

3.5 Workmanship: Workmanship during manufacture, assembly and installation of the system shall conform, in all respects, to the requirements listed under Equipment Standards above.

Soldering, workmanship, wiring, cleaning, finishes and miscellaneous materials shall conform to these requirements.

4. SYSTEM REQUIREMENTS

4.1 The system must comply for quality of products, design and performance with Underwriters Laboratories Standards for both central and proprietary intrusion detection systems, Law Enforcement Sensitive – Official Use Only as well as CCTV systems. The Contractor shall refer to UL standard 611 for central station alarms and UL 1076 for proprietary alarm systems.

4.2 Materials on the Site: Unless otherwise noted or specified, materials and equipment that are removed and not reused from the old site under this contract become the property of the Government and must be turned over to the FPS TR with a complete equipment/list inventory.

4.3 Storage or sale of equipment on the site: Storage or sale of excess salvageable material on the site is not permitted and shall be removed from the site daily.

5. EXECUTION

5.1 The Contractor shall provide all wiring should existing wiring be degraded. Quantities, types of conductors and size shall be as required by the manufacturer of the respective equipment being installed and shall be local building and fire code compliant.

Wiring and Cable

5.2 All wiring and cables shall comply with pertinent sections of the NEC where applicable.

Wiring shall be neat and sturdy. Wires shall not be bent sharply where they enter insulating material. Wires shall be properly placed and supported to prevent undue stress on the conductors.

Groups of wires and cables not in conduit shall be properly laced and secured.

5.3 Power Wiring: Shall not be routed in common runs with low voltage signal wiring. Power wiring runs shall be so arranged that they do not introduce unwanted signals or currents into the signal wiring.

5.4 Grounding: Conductors, ground conductors, conduits, junction boxes, cabinets, cable messengers and all non-current carrying metallic parts of the equipment shall be grounded in accordance with National Fire Protection Association (NFPA) NO. 70.

5.5 Solid copper conductor shall be used and shall be NEC rated and UL listed. The colors of the insulation of the conductors shall remain the same throughout the system for each individual circuit or function. Cables will be run through conduit or plenum cable as required by local codes, unless otherwise specifically stated.

5.6 Repair of existing work shall be carefully laid out in advance. Where cutting, channeling, chasing or drilling is done in any part of the building during installation, these parts shall be repaired and refinished by skilled mechanics of the trades involved, and all cleaning up and debris removal accomplished at no additional cost the Government. Conduit and fittings which run exposed on finished walls and below ceilings shall be painted with two (2) coats of paint to match the surfaces on which they are run.

Law Enforcement Sensitive – Official Use Only

5.7 The Contractor shall verify all dimensions, equipment needs and conditions at the site before starting any portion of the work under this contract.

Testing, Training and Project Acceptance

5.8 Without additional expense to the Government, competent control equipment manufacturer personnel or an authorized representative shall give instructions for the care, adjustment and operation of all parts of the system to the Government employees who are to have charge of the equipment. Copies of the program information will be supplied to the local site manager with the other technical information.

5.9 The instructor(s) shall be thoroughly familiar with all parts of the system and installation at the site and shall be trained in operating theory as well as in practical operation and maintenance work.

5.10 Upon completion of the installation, complete performance tests of each camera device, viewing, location verification, power supply, wiring, and all other equipment and material required by the contract - and all work and work site conditions - shall be conducted by the Contractor in the presence of the FPS TR and the facility site manager

5.11 Acceptance by the Government will be given after the satisfactory completion of the installation of the system, training, and performance tests. Receipt by the Government of all required drawings and documents must also have been verified by the FPS TR and the FPS COR.

6. INSTALLATION

Equipment Housing and Cabinets

6.1 CCTV Requirements

The CCTV is for security monitoring and recording and will include the following elements:

6.1.1 Work Included: The following work is included as part of this contract.

6.1.1.1 Cable for cameras.

6.1.1.2 Power for cameras and control equipment.

6.1.2 Coordination: Coordinate the location of outside cameras with the location of exterior lighting and areas of security concern.

6.1.3 Conduit and Wiring:

6.1.3.1 CCTV system cabling shall be RG-59/U for instances up to 500 ft. Leave twelve

(12) inch minimum slack at junction boxes and six (6) ft. slack at monitoring site(s).

Law Enforcement Sensitive – Official Use Only

6.1.3.2 Conduit for power cables shall be sized based on camera locations and wiring.

7. SAFETY AND HEALTH

7.1 All work shall comply with the applicable requirements of 29CFR 1910/1926 and 40CFR

761. All work shall comply with applicable state and municipal safety and health requirements.

Where there is a conflict between applicable regulations, the most stringent will apply.

7.2 The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work, and shall hold the Government harmless for any action on its part or that of its employees or subcontractors, which results in illness or death.

7.3 The Contractor shall provide all necessary safety equipment and ensure that such equipment and all relevant safety procedures are adequate for the job being performed and are utilized properly.

8. SECURITY CLEARANCE REGULATIONS/REQUIREMENTS

8.1 Homeland Security Presidential Directive (HSPD) 12 entitled “Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD-12 Directive) requires mandatory, government wide standards for conducting background investigations, adjudicating the results and issuing credentials to employees and contractors who require long term access to Federally controlled facilities and/or information systems.

8.2 HSPD-12 does not apply to the following category –

a. Contractor employees under contract to a department or agency, requiring only intermittent access and/or short term access less than 6 months to federally controlled facilities.

The FPS TR will be responsible for ensuring contractor staff has limited/controlled access to facilities and information via escorts by on-site Federal employees and/or posted FPS Protective Security Officer Staff. The FPS TR will also be responsible for providing contractor employees with clear documentation on the rules of behavior and consequences for violations prior to granting access to facilities/systems. The Contractor is responsible for reporting any security violations of their employees to the FPS TR and/or the Battle Creek Mega Center immediately.

8.3 HSPD-12 applies to the following category –

a. Contractor employees under contract to a department or agency, requiring routine access six months or more to federally controlled facilities.

Law Enforcement Sensitive – Official Use Only

8.3.1 Each Contract employee must, at a minimum, complete the required DHS, FPS suitability adjudication process as dictated by FPS assigned risk level of either low, moderate or high. It is anticipated that no contract employees will require any higher clearance, however, FPS reserves the right to require more stringent background checks in order to accommodate site-specific requirements of other Federal agencies to include but not limited to FBI and DEA.

8.3.2 FPS will complete Suitability Adjudication prior to any contract employee being permitted to work and the Contractor is responsible for ensuring that all contract employees receive suitability adjudication by FPS. Contract employees and all company personnel who may work or visit the work site are required to receive suitability adjudication by FPS.

8.3.3 Upon notification and commencement of required work effort the FPS COR and/or TR will furnish appropriate forms or their electronic equivalent in Adobe Acrobat PDF format essential to conduct the required suitability adjudication process.

8.3.4 The Contractor is encouraged to use any local or state law enforcement agency to obtain readable fingerprints on the fingerprint cards.

8.3.5 Illegible or incomplete forms submitted by Contractor will be returned and will result in significant delays in the adjudication process. The Contractor must ensure that all forms submitted to FPS are complete, legible, and accurate. FPS is not responsible for any delays that occur due to the Contractor’s failure to submit timely, complete, accurate, and legible paperwork to FPS. The Contractor must have and utilize an internal quality control process to ensure applications are complete and correct, before submitting them to FPS.

8.4 Temporary Clearances - If FPS finds any of the Contractor’s employees to be unsuitable to work under this contract after a temporary clearance has been provided, the Contractor shall be advised immediately that such employee can no longer work under this contract, and the Contractor shall in turn immediately remove the affected employee from the project.

8.5 Temporary Clearances - The contract employee or the Contractor may appeal the suitability determination to the Contracting Officer. However, in such cases the Contractor shall proceed with the hiring process at their own risk until the final determination of the employee’s suitability has been accomplished. Under no circumstances shall any Contractor employee who has received a notice of unfavorable or unsuitable adjudication work under this or any DHS, FPS contract. This requirement also applies to contractor employees whose unfavorable adjudication is under appeal.

8.6 Once a favorable adjudication has been made by FPS, the contract employee is suitable to work under this contract. This favorable adjudication is valid for a period of five (5) years provided that nothing occurs within the five (5)year period that would render the employee unsuitable for continuing performance under the contract. The Contractor shall immediately notify the FPS TR and the CO in writing of any circumstances that arise which could possibly

Law Enforcement Sensitive – Official Use Only affect any employee’s suitability status such as arrests, convictions, and/or termination of employment by the Contractor for cause, such as misconduct or neglect of duty.

8.7 The Government shall have and exercise full and complete control over granting, denying, withholding, or terminating suitability clearances for contractor employees. The Government may, as it deems appropriate, authorize and grant temporary clearance to employees of the Contractor.

However, issuance of a temporary clearance to any such employee shall not be considered as assurance that full clearance will follow as a result or condition thereof and the granting of either temporary or full clearance shall in no way prevent, preclude, or bar the later withdrawal or termination of any such clearance by the Government.

8.8 No contractor employees will be allowed to work on-site prior to the aforementioned background check. The Government reserves the right to deny any individual access to the building. All employees of the Contractor and any sub-contractor will be issued building identification badges and will be required to wear them in a visible site at all times while on the premises.

9. RECORDING PRESENCE

9.1 Each contract employee shall sign in each day when reporting to work and sign out when leaving the work site at the end of each day. GSA Form 139, Record of Time of Arrival and Departure, shall be utilized for this purpose. The sign-in and sign-out location shall be designated and established by the FPS TR or FPS COR. Each time and date entries made for arrival, on duty and departure, off duty shall be verified and countersigned by the FPS TR.

10. SPECIAL CONDITIONS

None.

11. ATTACHMENTS

None.